A Regular Meeting of the Town Board Was Held on May19, 2016 at 7:00 P.M. in the Town Hall

MINUTES

May19, 2016

A regular meeting of the Town Board was held on May19, 2016 at 7:00 p.m. in the Town Hall Auditorium.

Item 1 – Roll call. Those present and answering roll call: Trustees;Daniels, Isbell,Moos, Rohn, Winter and Mayor Ross. Attorney Rocklin was also present. Absent: Trustee Behrens.

Item 2-Review of the Minutes of the April28thmeeting. TrusteeIsbell moved to approve the minutes as written, seconded by Trustee Winter. Motion carried 5-0.

Item 3–Mental Health Month proclamation. Larry Pottorff, executive director of North Range Behavioral Health, appeared before the board to give background information about their services. The mayor and board members took turns reading the proclamation declaring May, 2016 as Mental Health Month.

Item 4 – Resolution 2016-05: Approving Aspen Meadows PUD Plat and First filing. Concluding review, Trustee Moos moved approval of the PUD Plat and First filing for Aspen Meadows, seconded by Trustee Rohn. Motion carried 5-0.

Item 5 – Resolution 2016-06: Regarding trustees of the High Plains Library District. Attorney Rocklinprovided the board with an update on current status of the High Plains Library District. Concluding discussion and review Trustee Moos moved to adopt the resolution affirming the town’s commitment and intent to participate in the recommendation of trustees to the Board of Trustees of the High Plains Library District, seconded by Trustee Isbell. Motion carried 5-0.

Item 6 –Agreement with School District regarding release of Deed Restriction. Gary provided history and information regarding the deed with the School District. Concluding discussion and review Trustee Moos moved to approve the agreement regarding release of deed restriction with RE-2 Eaton School District, seconded by Trustee Rohn. Motion carried 5-0.

Item 7 – 2015 Audit Reports – Alan Holmberg of Anderson & Whitney. Alan Holmberg, of Anderson & Whitney reviewed the 2015 Audit Reports for the town and answered questions. Upon completion of review, Trustee Daniels moved to approve the audit, seconded by Trustee Winter. Motion carried 5-0. Mr. Holmberg reviewed the 2015 Audit for the Eaton Housing Authority and responded to questions. Concluding review Trustee Moos moved to approve the Eaton Housing Authority 2015 Audit, seconded by Trustee Isbell. Motion carried 5-0.

Item 8 –Appointment of Board Member to replace Brian Behrens. Gary announced receipt of a letter of resignation from newly appointed board member Brian Behrens who has to move out of town unexpectedly thereby leaving a vacancy. Mayor Ross announced that in the past the vacancy has been filled by the person with the next highest number of votes, which would be Elizabeth Heid. Mrs. Heid was in attendance and when asked if she would be interested in filling the vacancy she said yes. Concluding discussion Trustee Moos moved to appoint Liz Heid to fill the vacancy left by Brian Behrens, seconded by Trustee Daniels. Mrs. Heid’s term will expire April 2018. Motion carried 5-0.

Item 9 – Appointment of Planning Commissioners. Gary announced two positions are opening on the Planning Commission – Steve Bagley has resigned and Jim Perkins is moving out of the town limits. Mayor Ross reported that Glenn Babcock and Aaron Price are very interested in serving on the Commission and would recommend their appointment. Trustee Moos moved to appoint Glenn Babcock and Aaron Price to fill the vacancies on the Planning Commission, seconded by Trustee Daniels. Motion carried 5-0.

Item 10 - Citizen comments/questions. None.

Item 11 - Reports.

Jeanene Huckaby, Eaton Library Board president, introduced the newly hired library director Brenda Carns, who is replacing the previous director Michelle Dukette. Ms. Carns provided a little background information to the board.

Chief Mueller provided an update of activities in the police department.

Attorney Rocklin provided an update on Library litigation. Attorney Rocklin also announced receipt of an application from Teresa Kernan to operate a sales room/host reception for BBC Wines located at 603 East Collins Street. The State has already approved the application but needs verification from the town that no codes are being violated. All paperwork appears to be in order. Concluding discussion Trustee Moos moved to approve the request, seconded by Trustee Rohn. Motion carried 4-1(Winter voting nay).

Mayor Ross provided an update of activities in the NFRMPO.

Gary provided an update of the Arbor project and Omaha Track projects.

Item 12 – Adjourn. As there was no further business the meeting was adjourned at 8:46 p.m.

Erika C. Bagley, Town Clerk