CIA PLENARY MEETING 2000 - MINUTESPAGE 1
CIA ANNUAL CONFERENCE
HELD IN THESSALONIKI, GREECE
1st TO 4th MARCH 2000
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MINUTES OF THE PLENARY MEETING
3rd AND 4th MARCH 2000
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In these minutes:
the results of voting (motions and elections) are shown in italics on a separate line
CIA MEETING 2000 – INDEX TO MINUTES
ITEM / Minute / Page /Appendix
Administration Account / 39 / 15 / 15Aerospace Education Commission - FAI / 30 / 13 / 11
Air Sports Medals - FAI / 45 / 19
Apologies for absence / 2 / 4
Appendices - List of / 22
Attendance Record / 3
Budget / 40 / 15
Bureau Actions / 12 / 5 / 1
CASI Representative / 49 / 21
CIA Officers - Election of / 45 / 19
Competitors Subcommittee / 35 / 14 / 14
Counting Committee / 6 / 4
Delegates Reports / 17 / 5
Environmental Commission - FAI / 32 / 13
Europe Airsports / 34 / 13 / 13
Event Planning Advisory Service / 21 / 9 / 5
FAI Members – March 2000 / Att 6
General Conference - FAI / 16 / 5
Great Balloon Race / 37 / 15
Hall of Fame / 46 / 19
Jurors for 2000 Events / Att 5
Jurors list for 2000 / Att 1
Jury Board Report / 18 / 5 / 2
Medico-Physiological Commission - FAI / 31 / 13 / 12
Minutes of 1999 Meeting / 11 / 5
Montgolfier Diplomas / 43 / 18
New Business / 8 / 4
Next Meeting / 51 / 22
No Shows at Category 1 Events / 29 / 12
Observer Subcommittee Report / 19 / 6 / 3
Organisers Agreement / 50 / 21
Points for Action / Att 4
PR & Development Subcommittee Report / 20 / 8 / 4
Records 1999 / Att 3
Records Review Subcommittee Report / 22 / 9 / 6
Roll call and Proxies / 3 / 3 & 4
Rules Subcommittee Report / 25 / 10 / 9
Safety Subcommittee Report / 23 / 10 / 7
Sanctioned Events - details for approval / 41&42 / 15&18
Santos Dumont Gold Airship Medal / 44 / 19
Simulated Flying Group - FAI / 33 / 13
Statistics and Annual Return Summary / Att 2
Subcommittee and Working Group Members - Election of / 46 / 19
Subcommittee Chairpersons - Election of / 38 / 15
Voting procedures / 10 / 4
World Air Games Report / 27 / 12 / 10
World Air Games Working Group Report / 24 / 10 / 8
Youth Camps / 26 / 11
CIA OFFICERS, DELEGATES, ALTERNATE DELEGATES, SUBCOMMITTEE
MEMBERS, WORKING GROUP MEMBERS AND OBSERVERS
attending the Annual Conference in Thessaloniki, Greece, 2000
CIA PRESIDENT / Jean-Claude WEBER (LUX)CIA SECRETARY / Neil ROBERTSON (GBR)
FAI SECRETARY GENERAL / Max BISHOP (FAI)
FAI WORLD AIR GAMES / AIR SPORTS / CO-ORDINATOR / Ugo PORTILLO (ESP)
CIA HALL OF FAME / 1999 LIVING / INDUCTEE / Alfred ECKART (GER)
5
COUNTRY / DELEGATE / ALTERNATE /
Subcommittee/Working Group
Members and ObserversAUSTRALIA (AUS) / WILSON, R / Stuart, D
AUSTRIA (AUT) / GRUBER, W / STARKBAUM, J / Scholz, G; Scholz, M;
Sturzlinger, G
BELGIUM (BEL) / MEULEMAN, F / Sax, J
BRAZIL (BRA) / BRITES, l / HAIM, S / Minev, D
CANADA (CAN) / NAGORSKI, A
CZECH REP (CZE) / SUCHY, M
DENMARK (DEN) / VINTHER, J
FINLAND (FIN) / PAKARINEN, E
FRANCE (FRA) / POULET, A (vote) / Besnainou, M; Roux Devillas, S; Moizard, F
GERMANY (GER) / HAGGENEY, M / SCHNEIDER, U
GREECE (GRE) / KOTZAGERIDES, M / PAPARGIRES, N / Bistas, C
HUNGARY (HUN) / HIDAS, S (vote)
INDIA (IND) / GUPTA, V
ITALY (ITA) / CISARO, E
JAPAN (JPN) / ICHIYOSHI, S / KAKUDA, M
LITHUANIA (LTU) / KOMZA, R
LUXEMBOURG (LUX) / SAUBER, C
NETHERLANDS (NED) / DE BRUIJN, M / COUCKE, R
POLAND (POL) / CZERNIAWSKI, J
RUSSIA (RUS) (Suspended) / SHIFRIN, D
(no vote)
SOUTH AFRICA (RSA) / WESTWORTH, A
SPAIN (ESP) / LLADO-COSTA, C / Gonzales, A
SWEDEN (SWE) / AKERSTEDT, H / STENER, B / Odman, H, Lindstrom, O
SWITZERLAND (SUI) / BURKARD, J / Mast, C
TURKEY (TUR) / TEKIN, A / Keremoglu, I
UKRAINE / KARNAUKHOV, V (vote)
UK (GBR) / CAMERON, D / PURFIELD, L / Donnelly, T; Robertson, D
USA (USA) / SULLIVAN, M / LEVIN, D / Wiseman, R; Brake, P; Wallace, R
YUGOSLAVIA (suspended) /
STOSKOVIC, M
(no vote)TOTALS / 26 (-2 no vote + 2 proxies) / 12 (3 voting) / 25
Total 29 votes
GRAND TOTAL = 63 + 16 SOCIAL = 79
1.WELCOME AND INTRODUCTIONS
The Plenary Meeting commenced with the FAI Anthem.
CIA President, Jean-Claude Weber, welcomed Delegates.
2.APOLOGIES FOR ABSENCE
Apologies for absence were received from:
T. Villey (FRA), T. Miklousic (CRO), K. Stefan (USA), S. Medven (FAI), J. Soukup (GBR), M. Oiwa (JAP) and
J. Grubbstrom (SWE)
3.ROLL CALL & PROXIES
The Secretary called the roll and established that there were 27 voting members present plus two valid Proxies (Venezuela to Brazil and Croatia to UK) making 29 votes in total, being sufficient for a Quorum (IR 3.2.3).
4.AGENDA ORDER
Delegates were reminded that the agenda order would be established by the President (IR 3.6.1).
The Chair announced that the presentation on GPS would be taken under Agenda item 13 and not 17 as published.
5.REVIEW OF PROCEDURES
Delegates were reminded of the procedures in respect of:
Motions (IR 3.7)
Rules of Debate (IR 3.8)
6.COUNTING COMMITTEE
Max Bishop (FAI) and Diana Robertson (GBR) were nominated as the Counting Committee (IR 3.11.4)
Approved unanimously on a motion from the Chair
7.CIA POLICY DOCUMENTS
The Delegates were reminded of the CIA Policy Documents in force for the meeting.
8.NEW BUSINESS
The Chair and Mr. Bishop reported on the background to the new FAI By-Law 5.6.4 and the difficulties this imposed on CIA. The Chair stated that FAI would be asked to build more flexibility into the By-Law for the future.
The Plenary decided that a 45-day period in which Delegates could raise objections would be applied on an individual basis to NEW MOTIONS introduced during the Plenary. Any such new business to have written proposals available with the agenda item to which it applies.
9.ABSOLUTE MAJORITY
The number of votes required to achieve an Absolute Majority was declared as 15.
The Chair announced that the Absolute Majority would only be changed as a result of Delegates arriving late or departing early who formally notify the Chair.
10.VOTING PROCEDURE
The Chair announced that the procedure to be adopted for the nomination and election of the Vice Presidents would be the same as that used in 1999:
The first round of nominations and voting would be for the election of the First Vice President (absolute majority).
The second round of nominations and voting would be for the election of the Second and Third Vice Presidents (plurality).
The Chair announced that all members of the Bureau would be standing for re-election and that Delegates should take this into account when making nominations.
11.MINUTES OF THE 1999 PLENARY MEETING
The Chair proposed the adoption of the minutes of the 1999 Plenary Meeting.
Approved unanimously
12.CIA BUREAU ACTIONSAppendix 1
The Chair reported on the actions taken by the Bureau in the previous 12 months.
After discussion on what business is considered appropriate for Bureau decisions between Plenaries a proposal from the Chair to adopt the Bureau Actions was defeated.
The item was adjourned for the formal welcome by the organisers.
13.1. WELCOME AND INTRODUCTIONS (resumed)
Delegates were welcomed to Greece, Thessaloniki and the Conference by YIANIS MAGRIOTIS, Minister of Macedonia and Thraki, and CHRIS BISTAS, Vice President of the Hellenic Aeronautical and Airsports Federation.
The Chair introduced ALFRED ECKERT, 1999 inductee of the CIA Hall of Fame
14.IN MEMORIAM
The Chair called for a moment of silence in respect of Jacqueline Sax and other recently departed members of the ballooning community.
15.12. CIA BUREAU ACTIONS (resumed)
The Chair pointed out that under By-Law 5.4.3 formal approval of Bureau Actions by the Delegates was not required.
16.FAI GENERAL CONFERENCE
Mr. Max Bishop (FAI) gave a short report on FAI activities in 1999 and the business of the 1999 FAI General Conference.
17.REPORTS FROM DELEGATES
The Delegates from the countries in attendance presented their reports to the meeting.
18.REPORT OF THE JURY BOARD Appendix 2
Hans Akerstedt (SWE) reported on the work of the Jury Board and proposed the following motions:
Motion 1:New and upgrade jurors
That the following changes be made to the list of approved CIA jurors.
Tom-Dragan Miklousic, Croatia, Entry level. New. Anita Noguera, Spain, Entry level. New.
Mary Anne Stevens, Canada. Upgraded to Intermediate level.
Motion 2: Event Juries 2000
That the juries according to Appendix 2 be approved for the CIA Sanctioned Events during year 2000.
Motion 3:Scoring software
That after final recommendation regarding wording by Statutes & Sporting Code WG through Rules Subcommittee, the following paragraph be added to the appropriate chapter of the Sporting Code, Section 1 (chapters 5 and 7). The new text to be in effect from January 1st, 2003:
Scoring software for a CIA Sanctioned Event shall be approved by CIA at the latest 3 months before the start of the event.
After some discussion concerning the availability of suitable benchmark software for checking scoring programmes Netherlands /Switzerland proposed a motion to bring the effective date forward to 2001.
Motion defeated.
It was agreed that organisers can submit scoring software to either the Jury Board or the Scoring Working Group for checking.
Motion 4: Change of requirements for all levels
That following changes be made in the requirements for experience for jurors
CIA Jury Members Handbook, Appendix C
Entry Level Juror
Delete: - Must have some piloting experience in aerostats
Senior Level Juror
Add:- Must have Pilot-in-Command experience in aerostats
The Jury Board Chairman added that this motion would only apply to new Jurors
Motion 5: Withdrawn
The Report and Motions were approved unanimously
19.REPORT OF THE OBSERVER SUBCOMMITTEE Appendix 3
Ron Wiseman (USA) reported on the work of the Observer Subcommittee and proposed the following motions:
Motion 1: International Observer Registration Programme
The OSC recommends the following qualifications for the Gas Balloon (AA)) category to be added to the International Observer Registration programme:
Assessment / Subjective / Objective / ObjectiveGas Balloon (AA) Category / Recommendation from National Chief Observer for Gas Balloon Observing (CIA Delegate if no National Chief Observer) / Completion of the Hot Air Balloon Category requirements / Minimum of 1 Gas Ballooning Event
The OSC recommends the following qualifications for the Record category be added to the International Observer Registration programme.
Assessment / Subjective / Objective / ObjectiveRecord Category / Recommendation from National Chief Observer for Record Attempt Observing (CIA Delegate if no National Chief Observer) / Complete ONE of these options:
B. Completion of the Hot Air Balloon Category
B. Professional Evaluation of Record Observing – to attain 90% score / Minimum of 1 Record attempt
There was a short discussion during which it was pointed out that these requirements were recommendations only and not a mandatory requirement for International Observers
Motion approved unanimously
Motion 2: Observers at CIA Category One events
The OSC recommends the current Invitation Policy for Observers at CIA Category One Events (adopted at the 1995 Plenary session) be modified to utilise the Registry of International Observers. The new version, covering the invitation and selection process of observers for CIA Category One events, is as follows:
Invitation and Selection Policy of Observers for CIA AX Category One Events
Observers for CIA Category One events shall be selected according to the following process:
1.The Chief Observer of the Event, at the request of the organiser, shall request the National Chief Observer of an eligible NAC to nominate observers for the event using these guidelines:
a. The Chief Observer of the Event may request the National Chief Observer to nominate up to 7 observers listed in the REGISTRY OF INTERNATIONAL OBSERVERS and up to 5 additional observers (or up to 25 additional observers if the host nation) that can perform competently at international events
b. The National Chief Observer should present a suggested order of invitation for all observers nominated
c. If there is no currently appointed Chief Observer in the nation, then the CIA Delegate shall perform the duties of the Chief Observer and nominate the observers.
d. The Chief Observer of the Event should begin the request process 6-7 months prior to the event and is strongly advised to set an appropriate deadline by which the National Chief Observer must respond
2.The Chief Observer of the Event may nominate additional observers for the event from any eligible NAC that are experienced and well known for their competency as observers using these guidelines:
a.If the observer is listed in the REGISTRY OF INTERNATIONAL OBSERVERS, the observer may be invited directly.
b.If the observer is not listed in the REGISTRY OF INTERNATIONAL OBSERVERS, the Chief Observer of the Event must verify the nomination with the observer's National Chief Observer (or if no Chief Observer, the CIA Delegate). If there is an objection then the observer shall not be invited.
c.The number of additional observers nominated by the Chief Observer of the Event shall not exceed 20% of the total observers staffing the event.
3.The Chief Observer of the Event shall select the observers to invite using these guidelines:
a.The primary aim should be to invite competent observers, and secondarily to achieve as wide a spread of nationalities as possible. The number of observers does not have to be equally distributed among nations.
b.The suggested order of invitation submitted by the National Chief Observers should be considered advisory and be accommodated whenever possible.
c.When the choice to select an observer is between one listed and one not listed in the REGISTRY OF INTERNATIONAL OBSERVERS, preference shall be given to the observer listed in the REGISTRY.
4.The Chief Observer of the Event shall issue an invitation to observe at the event to those observers selected using these guidelines:
a.the invitation may be issued directly to the individual observer, or may be issued as a part of a group invitation through the National Chief Observer.
b.the invitations shall be issued no less than 4 full months prior to the event, but 6 months prior is highly recommended to allow observers time to make arrangements away from work and affordable overseas travel arrangements.
In discussion it became apparent that more time was needed for study of this motion by the AX Working Group and others.
Proposal to table the motion until 2001 approved unanimously
On a motion from the Chair the Report was approved unanimously
20.REPORT OF THE PR AND DEVELOPMENT SUBCOMMITTEE Appendix 4
Darryl Stuart (AUS) reported on the work of the PR and Development Subcommittee and Alex Nagorski (CAN) made a presentation on the FAI World Air Games media survey.
It was reported that in spite of no activity during 1999 the proposed CIA Airsport Promotion Award is to remain an active item of PR & Development Subcommittee business.
The following motions were proposed:
Motion 1: Expenditure
That expenditure up to CHF 3000 be approved for 1000 CIA Patches, 20 Anthem Cassettes, 10 Flags and a quantity of ribbons for CIA Medals.
A request was made for the Anthem to be recorded on CD, and that if possible this disc should also contain the National Anthems of ballooning countries.
Motion approved unanimously
Motion 2: CIA Name and Logo
That the PR & Development Subcommittee review the Name and Logo of the CIA in order to make a recommendation to the 2001 Plenary.
In discussion Max Bishop stated that there is currently a proposal for FAI to improve its visual image, and that co- ordination between FAI and CIA would be required on the subject of names and logos.
The Plenary though that the use of CIA Logo on basket banners, targets, etc should be pursued, but that rules of use would be better included in EPAS Guidelines rather than MERs
Motion approved unanimously
On a motion from the Chair the Report was approved unanimously
21.REPORT OF THE EVENT PLANNING AND ADVISORY SERVICE Appendix 5(a)
Alex Nagorski (CAN) reported on the work of the Event Planning and Advisory Service and
made a PowerPoint presentation on event debriefings, surveys and CIA Question and Answer
sessions at events. Appendix 5(b)
There was discussion on Item 4 of the Report – FAI Organisers Agreement – in which it was felt that the Plenary should be more involved in future version of this agreement.
There was discussion on Item 5 – Sanction Fees – in which Canada/Belgium proposed the adoption of the Mixed Formula.
Motion failed
A second motion proposed by Canada/Belgium on Item 5 to adopt the per balloon formula was withdrawn after further discussion.
Canada/Belgium proposed a motion to adopt Item 9 – Publication of Sanction Information on the CIA Web site.
Vote: 8 for, 13 against – motion failed
On a motion from the Chair the Report was approved unanimously
Alex Nagorski (CAN) presented a film on the new GPS Flight Data Recording and Transmission devices.
Mark Sullivan (USA) informed the Plenary that the system being used in the USA was very similar to that just presented.
The Plenary expressed their appreciation of the generous offer by Gerald Sturzlinger (AUT) to present the CIA with 10 sets of the Fly Track GPS system.
22.REPORT OF THE RECORDS REVIEW SUBCOMMITTEEAppendix 6
Don Cameron (GBR), on behalf of the Chairman, Karl Stefan (USA), reported on the work of the Records Review Subcommittee and proposed the following motions:
Motion 1: Elastic Balloons
It is proposed that the amendments approved in March 199 to Section 1, Rules 2.1.3 and 2.2.3 to deal with elastic balloons should be made effective now and published in the amendment page proposed by the Statutes, By-Laws and Sporting Code Working Group
Motion approved unanimously
Motion 2: Sub Class AA
It is proposed that the wording of Section 1, Rule 2.1.4 Equivalence of Gases be simplified without change of effect by giving a single factor for each gas which incorporates both the coal gas equivalent rule and the special 5% tolerance (non urgent – to be incorporated at reprinting).
Motion approved unanimously
Motion 3: Airship Records
It is proposed to amend Section 1, Rule 4.8.6.5, third sentence, to read: “The height over the course and approaches shall be below 500 metres but without ground contact” (for immediate effect).
Motion approved unanimously
On a motion from the Chair the Report was approved unanimously
23.REPORT OF THE SAFETY SUBCOMMITTEE Appendix 7
Bengt Stener (SWE) reported on the work of the Safety Subcommittee and proposed the following motion:
Motion: Safety Handbook
That the updated Safety Officer’s Handbook Version 01/2000 be accepted by the plenary as a CIA Advisory Document.