Job Responsibilities Worksheet

Employee Name:
Current SPEC/Competencies Title, Grade/Level: / Systems Administrator, Level III
Working Title:
(if different from SPEC/Competencies Title) / Team Leader
Rep Area and Work Area:
Position Number:
(provided by HR Rep)

Duties

/ % of
Time / New Duty
(X) / Essential
Function* (X)
1. / Team Leader
  • Supervise team members. Ensure all policies and procedures are followed and hold team members accountable. Recommend changes to policies, procedures and processes to ensure due diligence, best practices and create operational efficiencies.
  • Coach and mentor team members to help them develop and refine skills.
  • Delegate appropriate projects and tasks to team members, monitor project milestones, resource allocation & utilization, and follow up on project status throughout the project. Ensure best practices are followed on all team projects, implementations, and operations. Hold team members accountable for projects and timelines.
  • Work with the Process Manager on developing and implementing aspects of ITIL framework and processes to create operational efficiencies and improve the delivery of our services.
  • Work with the Technical Manager on service team tactical planning, budget requests, and continual service and operational improvements.
  • Maintain excellent communication with the DLT management team.
  • Immediately inform the DLT management team of any critical situations (e.g. major deviation from project plan) or issues that do (or may) result in a degradation of service or outage.
  • Consistently relate the vision and mission of the University and ITS to the DLT vision and mission.
  • Promote, support and uphold DLT's vision, mission, and goals.
/ 35 / X / X
Performance Standards /
  • Share experiences and find teachable moments in formal and informal settings.
  • Give opportunities and growth assignments to staff.
  • Recommend training opportunities for team members.
  • Provide input toward team member SRDP/evaluations.
  • Effectively communicate project and task status, and technical and personnel issues. At a minimum, provide a weekly project status, issues and percent completed.
  • Using your operational expertise, recommend items to be added to the project portfolio, and ensure alignment to strategic direction.
  • Present ideas to management in a well-thought out manner, backed by research, pros and cons, and include recommendations on how to proceed.
/ Related Competency:





Results / Rating:





2. / Operational Duties
  • Design, build, install, configure, test, implement, maintain, support & secure Operating Systems, hardware and software for production services provided to UL and PSU.
  • Quickly respond and effectively troubleshoot, diagnose and resolve routine, difficult and complex system errors/service outages with minimal downtime.
  • Provide technical guidance to staff, e.g. troubleshooting techniques, usage, and instruction.
  • Work with vendors to resolve software and hardware issues, determine appropriate architectures and configurations; obtain quotes for enterprise hardware, software, systems and licensing.
  • Follow ITS maintenance window times for performing work that is known to (or may) cause service outages. Provide advance notice of this work.
  • Utilize problem determination skills and be resourceful to resolve issues.
  • Automate routine and repetitive tasks to streamline operations and create efficiencies.
  • Write and maintain correct and complete documentation of system and software design, setup, configuration and use.
  • Interface with University organizations to resolve service related issues, (e.g. network connectivity, naming issues, etc)
  • Evaluate and recommend potential enterprise level equipment, components, tools and software based on current and future needs of the organization and our UL/PSU customers.
  • Follow DLT Operational policies and procedures; Perform work in accordance with best practices.
  • Lead in the Development, implementation, testing and maintenance of server-level disaster recovery plans.
  • Work with the Service Desk Team to provide seamless support for escalated issues. All issues that come through the Service Desk are DLT issues, and concern all members of DLT. As a Systems Administrator, it is your responsibility to ensure issues (reported or discovered) are resolved, or properly escalated.
/ 35 / X
Performance Standards /
  • In solving problems, make use of resources such as system/software tools, vendor support, google, forums, knowledge base, blogs, mailing lists, books, or ask colleagues.
  • Work independently, and with others to resolve issues.
  • Write scripts and implement new processes, procedures or technologies to improve the delivery of our services.
  • Be flexible and adaptable, and find new ways of solving organizational challenges.
/ Related Competency:





Results / Rating:





3. / Project Management
  • Engage team members in project planning, leading projects, carrying out tasks, and problem solving. Be responsible for team member participation and outcomes.
  • For projects you are leading, create complete project plans and operational checklists for all projects.
  • Monitor the progress, status and issues of your team’s tasks and projects that impact DLT/UL/PSU.
  • Manage your time to address multiple, competing projects and day-to-day operational priorities to meet due dates.
  • Follow DLT project management process and work independently and collaboratively with other DLT Service Team members to effectively complete projects and meet deadlines.
/ 10 / X
Performance Standards /
  • Ensure a project plan or operational checklist has been created and is reviewed before the project begins.
  • Review team member’s project plans and operational checklists for accuracy, completeness, and the ability to meet determined timelines. Work with the team member(s) to make any required changes.
  • Follow the plan outlined and ensure completion of all tasks.
  • Hold team members accountable for following the plan and meeting timelines.
  • Create test plans and perform regression analysis to validate functionality and performance of systems after each change (configuration, maintenance, or upgrade).
/ Related Competency:





Results / Rating:





4. / Communications
  • Communicate to the team how projects are aligned with the strategic goals and objective of the organization.
  • Communicate required performance levels to team members.
  • Communicate system changes, project and operational status, updates and issues via the DLT Team mailing lists to keep all team members informed.
  • Promote open communication in a manner that builds relationships among team members.
  • Seek out and listen to feedback from others.
  • Provide feedback to team members on performance.
/ 10 / X
Performance Standards /
  • Keep team members informed of team projects, updates and strategic direction through regularly scheduled meetings and email correspondence.
  • Practice active listening skills and be respectful in all communications (verbal, non-verbal and written) to reduce conflicts, strengthen cooperation and foster understanding.
  • Apply appropriate strategies for managing conflict; negotiate reasonable compromises; propose and evaluate possible solutions.
  • Present ideas, concepts and instructions in a clear manner, and use persuasion and negotiation to build consensus and cooperation in your teams.
/ Related Competency:





Results / Rating:





5. / Knowledge/Skills
  • Continue to develop technical, project management, leadership and personal effectiveness skills.
  • Demonstrate knowledge in primary areas of responsibility to include operating systems, protocols, monitoring and managing system resources, systems backup/recovery procedures, capacity planning, troubleshooting and diagnosing problems, general security, and compliance of IT security policies.
  • Keep skill levels current and relevant.
/ 5 / X
Performance Standards /
  • Promote continuous improvement of personal and professional development skills for team members.
  • Keep current with new technologies, industry standards, best practices, applicable laws, policies and regulations, including PSU policies, AD20, AD23, AD35, ADG01, ADG02; FERPA
  • Be able to explain the relationships and dependencies of the DLT network, servers, and applications and how they relate to the services we provide. Adhere to and be able to state Service Level Agreements& Operational Level Agreements. Understand the concepts and how to apply highly scalable, fault-tolerant, redundant, and distributed systems. Implement these principles as required in systems designs.
  • Attend professional development opportunities including: Specialized Training, Conferences, IT Matters Events, UL speakers and events. Report back to the group (Team Meeting, DLT All-Staff) relevant knowledge gained.
/ Related Competency:





Results / Rating:





6. / DLT Specific
  • Support and demonstrate the ITS community principles.
  • Demonstrate knowledge and awareness of ITS-level initiatives and information sharing opportunities to include: Identity and Access Management (IAM), ITS Climate & Diversity, ITS sponsored speakers and events, and ITS committee work.
  • Know DLT’s vision, mission and goals.
/ 5 / X / X
Performance Standards /
  • Collaborate with our peers to create and promote efficiencies within ITS, and deliver value to Penn State.
  • Attend, view and keep up-to-date on UL-level initiatives and information sharing opportunities to include: Tech Updates, Brown-Bag events, Interview stories
/ Related Competency:





Results / Rating:





* The essential functions should describe the reasons a job exists; they include those duties and tasks that are fundamental to the position. This is required by the Americans with Disabilities Act (ADA).

Scope Data

Scope describes the extent or range of operation for a job. Please give examples of the size and extent of activity over which this job has control or has impact, such as size of budgets, numbers of students, numbers of faculty supported, extent of impact (department-wide, college-wide, University-wide).

Digital Library Technologies (DLT) supports specialized infrastructure, systems and applications for the University Libraries, providing IT services for 37 libraries across 24 Penn State campus locations, and leads in the research, development and implementation of IT systems and services to support the stewardship of digital assets. The Team Leader is responsible for the day-to-day service team activities (tasks/projects) including decision making, problem solving, planning, and delegating, leading team meetings and supervises service team members

Reporting Structure

If available, please attach or insert an organization chart that depicts the reporting relationship of this job. If an organization chart is not available, please show the overall reporting structure below.

Next Highest Level of Supervision

Mark Saussure

Your Direct Supervisor(s)

Christy Long

Your Name, Title and Grade/Level

Jeff Minelli, Sys Admin, III

Employees Under Your Supervision

(or give examples if too numerous to list)

Mike Bender, Wayne Stump, Mark Campbell, (vacancy)

______

Employee SignatureDate

______

Manager/Supervisor SignatureDate

______

Human Resources Representative SignatureDate

Office of Human Resources 1 1/28/09