Campus Logistics Plan for Assessments 2016-2017

CAMPUS LOGISTICS PLAN FOR ASSESSMENTS 2016-2017

CAMPUS NAME:

CTC NAME:

CTC SIGNATURE ______

PRINCIPAL SIGNATURE ______

REVIEW/APPROVAL DATE ______

Submit to the Testing Department at HS – September 16, 2016 and for all others October 14, 2016

Table of Contents

Key Personnel
Testing Team
Secure Room
Materials and Reports
Other Testing Materials
General Logistics
Emergency Evacuation Plan
Results
Required Documentation

Key Personnel

Name / Extension
Principal
Campus Test Coordinator (CTC)
TELPAS CTC
STAAR ALT CTC
Counselor
LPAC Coordinator
504 Coordinator
GT Coordinator
MAP Coordinator
SPED Campus Contact

Testing Team

Your campus testing team should be designated by the principal. The team should assist in preparing the campus for assessments. Please see the Roles & Responsibilities form for a listing of tasks that may be or are assigned to team members.

Team Member Name / Campus Position

Secure Room

What is the specific room # and location of where test materials are stored and locked?

What are your procedures to ensure secure materials are always locked with limited access?

The secure room should have limited access. Only the designated CTC and campus principal are allowed key access to the secure room. You must train all front office and custodial staff on immediate communication, protocol, and expectations in locking up test materials when deliveries arrive if the CTC or campus principal are not available.

Materials & Reports

Who is authorized to pick up programmatic materials (i.e., WMLS, CBEs, etc.) and hard copy

reports (i.e., STAAR CSRs, TAKS CSRs, TELPAS results, CBE results, etc.)?

Name of Authorized Personnel / Campus Position / Personnel has been trained and oathed
()

* State Assessment materials can only be picked up by the designated CTC

or the campus principal

Other Testing Materials

State testing requires the use of other materials that campuses must have in inventory or obtained before testing. The list below is a guide to assist in identifying and securing materials.

Item / Quantity Needed / Quantity in Inventory / Additional
Needed
#2 Pencils
Highlighters
Index Cards
Post-Its
Graphing Calculators
Algebra I EOC, 8th STAAR Math
Scientific Calculators
Biology EOC
Calculators
GR 3-7 only if accommodation requirements are met
and documented in IEP
Batteries
ESL/Bilingual Dictionaries
English I/II EOC
Linguistic Accommodations determined by LPAC
Dictionaries
GR 6-8 reading, GR 7 Writing,
and English I/II EOC
Linguistic Accommodations determined by LPAC
Bins/Storage Boxes
to sort and distribute materials
Envelopes for Supplemental Aids
Headsets/Ear Buds
Headsets/Ear Buds for LEP students

General Logistics

Number of Computers
(No XP Operating Systems) / Location
(Room number)
Number of Certified Teachers
(to be used as Test Administrators or Relievers)
Number of Paraprofessionals
(to be used as hall monitors)
Number of Classrooms
(to be used as testing rooms- include computer labs)

The Campus Assessment Plan must be completed before every test administration. Submit plan to on or before the due date. Assessment procedures must be provided to all staff members including the main office prior to the assessment.

Check one / Test Date / Test Administration / Due Date
October 19 / PSAT/SAT
(PSAT 10th and 11th, SAT – 12th graders) / September 16
December
5 -8 / EOC
HS/MS/Academy (subject based) / November 11
See calendar / TSI
HS/MS / HS Sept 23
MS Mar 3
April 5 / SAT
HS / January 27
March 6 - 9 / TAKS & ITBS
HS, 11/12 LEP for ITBS / February 3
March
28 & 30 / EOC (English I & II)
HS/MS/Academy (subject based) / Feb 17
March 28-29 / STAAR (4/7 Writing, 5/8 Math & Reading)
ES/MS/Academy / Feb 17
May 1-4 / EOC (USHistory, Algebra, Biology)
HS/MS/Academy (subject based) / April 21
May 8 -11 / STAAR (5/8 Math & Reading Retest,
3/4, 6/7 Math & Reading,
5/8 Science, 8 Social Studies)
ES/MS/Academy / April 29
June 19 – 22 / EOC Summer / May 31
June 20 – 21 / STAAR Summer (Rosters) / May 31

Emergency Evacuation Plan

Is testing included in your emergency evacuation plan? Yes No

If you have an emergency evacuation during testing, execute your campus protocol and then call the

Testing Department to report the issue.

Results

How will test results be distributed to students on campus?

How will parents be informed of test results?

Who will verify that results have been filed in the student’s personal cumulative record?

How will you inform all staff members that individual student results are confidential and any

scholastic distinctions (i.e. prizes, awards, classroom celebrations) must not be recognized in school

or class in front of other students?

Required Documentation

Districts are required to maintain documentation for 5 years following a test administration. There are specific forms and documents that must be scanned to after each test administration for electronic archive. Documentation retention must be in accordance with the district Required Documentation Binder Checklist.

CTC’s Initials / Requirements
Campuses are required by law to retain specific documentation for 5 years, with each test administration in a separate, labeled binder.
File all training materials, notes, and required documentation for each test administration in a clearly labeled binder.
Specific test administration binders will be required to be brought to the Testing Department after an administration to verify all required documents are correctly retained.
Each specific testing binder will have a table of contents page provided by the Testing Department listing required documentation.

Provide specific information on required documentation below:

Where is the location of the required documentation binders?
Can you account for the binders for the last five years?
(to include STAAR, TELPAS and STAAR Alternate) / YES NO
If no, which years and specific test administration are missing?