DISTRICT LEGISLATIVE ASSEMBLY (DLA)
April 14, 2012
(The District Legislative Assembly, formerly called the District Assembly, has as its voting members the Presidents-elect of each of the District 7570 clubs in good standing, having one vote per club. Attendance is expected and a list of voting clubs is taken by the Assistant Governor of the respective Area of a club and the roster is maintained as an attachment to the Minutes of the DLA)
Attendance: the Assistant Governor of each Area registered Attendance
Total voting 63, a majority of the clubs. The individual Area rosters are attached to the Minutes.
District Governor Janet Johnson called the meeting of the District Legislative Assembly of District 7570 to order and passed the gavel to DGE Woody Sadler, presiding officer.
Reports of District Officers and Committees
DGE Woody Sadler appointed District Secretary Joe Ferguson as DLA Parliamentarian and explained the protocol for motions and seconds (name and club).
The minutes of the District Assembly for April 9, 2011 were presented and by motion duly made by Mark Newbill, Rotary Club of Rocky Mount and seconded by Gary Michael, Rotary Club of Scott County the minutes were approved as presented.
The DGE asked for approval of the amended Agenda. By motion duly made by Jeff VanDoren, Rotary Club of Salem and seconded by Sarah Scott, Rotary Club of Waynesboro, the amended Agenda was approved.
AG Steve Lilly/Chairman of the District Finance Committee, Rotary Club of Bluefield presented the Financial Statement for 2010-11. The District Finance Committee had previously reviewed and approved the 2010-11 reports and Audit of September 26, 2011. By motion of Jeff Kahl, Rotary Club of New Market, seconded by Herb Rinehart, Rotary Club of Linden, the Financial Statement 2010-2011 and receipt of the Audit was approved.
Elections
The DLA must approve the selection of Past District Governors, recommended by the Council of Governors, for the District Nominating Committee. The COG recommended PDG Rae Carpenter, PDG David Moreman, and PDG Ned Lester. By motion of Russ Merritt, Rotary Club of Roanoke, seconded by John McInturff, Rotary Club of Kingsport Downtown the recommendation was approved.
New Business
Goals
Goals for 2012-13 were presented by DGE Woody Sadler and by motion of Larry Johnson, Rotary Club of Roanoke Valley, seconded by Al Aymer, Rotary Club of Wytheville Morning, the goals were approved.
Budget
The annual budget was presented by District Finance Committee chair Steve Lilly, Rotary Club of Bluefield. By motion of Ken Misterly, Rotary Club of Kingsport Morning, the budget of $194,815.00 was approved.
Venue for District Conference 2013
Joe Ferguson, District Secretary, Chairman of the District Conference Advisory Committee presented the proposal for The Homestead, Hot Springs, VA as the venue for District Conference 2013. Mark Newbill, Rotary Club of Rocky Mount moved acceptance of the report. Approved.
Ad Hoc Committee for Study of Venue for District Conference 2017
Joe Ferguson, chair of the Venue Study presented the detailed survey as a result of the DLA 2011 request. A survey of all District Rotarians was completed, Request for Proposals sent to all hotels in district of adequate size to accommodate approximately 850 registrants, an analysis of the findings, and recommendation was presented. The 2017 Study was approved. The Homestead of Hot Springs, VA was the recommended hotel for 2017.
Standing Committee report
DGE Woody Sadler presented the complete list of recommended Standing Committees and by motion made by Mark Tapp, Rotary Club of Radford, seconded by Gary Michael, Rotary Club of Scott County, the Standing Committees were approved.
Special Committee report
DGE Woody Sadler presented the proposed Special Committee list for 2012-2013. By motion made by Al Aymer, Rotary Club of Wytheville Morning, seconded by Diane Woodson, Rotary Club of Staunton-Augusta County, the Special Committee list for 2012-2013 was approved.
District Projects
Wheelchair Project
DGE Woody Sadler presented the Wheelchair Project. By motion made by Joe Ley, Rotary Club of Kingsport-Downtown the Wheelchair Project was approved.
CART project
DGE Woody Sadler presented the CART project, special financial effort to support Alzheimer’s research. By motion made by Linda Zirkle, Rotary Club of Amherst, the project was approved.
Other Business
District Policies and Procedures amendment- Youth Protection Policy compliance
A requirement of compliance was approved by motion of John Brickey, Rotary Club of Abingdon, seconded by Mark Newbill, Rotary Club of Rocky Mount; the amendment was approved and will be added to the District Policies and Procedure Manual in the Appendix and referenced in the main portion of the DPPM.
By motion of Jeff VanDoren, Rotary Club of Salem, seconded by Ellie Hammer, Rotary Club of the Blue Ridge-New Generations, the meeting was adjourned at 1:00 p.m.
The meeting was adjourned at 1:00 p.m.
Respectfully submitted,
(signed)
Joseph W. Ferguson
District Secretary
Attachments: Attendance Roster of all Areas