The Supply of One

TENDER FOR:

THE SUPPLY OF ONE

2016

CLASS 8 HIGHWAY TRACTOR

CLOSING DATE - February 5, 2016 at 11:00:00 a.m. MST

COMPANY NAME:______

ADDRESS:______

______

______

PHONE:______

Please contact John Guhle at (780) 390-0321 (cell) or , or Kevin Kinzer at (780) 390-0312 or for any inquiries.

GENERAL SPECIFICATION

1. AEQUIPMENT

The Supplier shall provide one 2016 Class 8 Highway Tractorcomplete with the following equipment: PLEASE SPECIFY SFA/SBA

General Specifications:

Y___ N___ Tractor configuration

Y___ N___ Day Cab

Y___ N___ Expected Gross Combination Weight of 140,000 lbs.

Y___ N___ Engine – Cummins 550 Hp with 1850 lb/ft torque (+/- 10%)

Y___ N___ - Tier 4compliant

Y___ N___ Dual polished stainless steel air cleaner’s c/w polished stainless steel bands

Y___ N___ Torque limiting clutch brake

Y___ N___ 160 amp alternator. Please specify______

Y___ N___ 18.7 cfm air compressor. Please specify______

Y___ N___ Jacobs compression brake or equivalent

Y___ N___ Dual B-pillar mounted vertical chrome standpipes (60”)

Y___ N___ Stainless steel muffler/tailpipe shields

Y___ N___ Horton on/off fan drive with dash switch and indicator light

Please specify______

Y___ N___ Extended life coolant rated for -35 C

Y___ N___ Cooling system and radiator must be adequate to provide cooling

for GCWR of 140,000lbs at an ambient temperature of +30 degrees

Y___ N___ Block heater c/w receptacle located under the RH door

Y___ N___ Eaton Fuller RTLO-18918B-18 Speed Transmission

Y___ N___ 14600 lbs. Taper leaf front suspension. Please Specify______

Y___ N___ Front shock absorbers

Y___ N___ 46000 lbs. rear axles

Y___ N___ 4.10 Rear axle ratio. Please specify______

Y___ N___ Driver controlled traction differential – both tandem rear axles

Y___ N___ Inter axel lock c/w indicator light

Y___ N___ 54” axle spacing. Please specify______

Y___ N___ Air bag rear suspension

Y___ N___ Manual dump valve for suspension with indicator light

Y___ N___ Rear shock absorbers on both rear axles

Y___ N___ Air dryer with heater (Bendix AD-IS EP) or equivalent model.

Please specify______

Y___ N___ 15’ detachable coiled trailer air hose with 12” tractor, 12 trailer leads

Y___ N___ Hasp, hook and spring for trailer lines

Y___ N___ Combination dummy glad hands and light plug holder

Y___ N___ 7-way primary cable receptacle mounted on the back of the cab

Y___ N___ 17’ detachable coiled primary trailer electrical cable

Y___ N___ 220’ wheel base

Y___ N___ LH and RH grab handles – back of cab access

Y___ N___ open grate top of rail deck plate

Y___ N___ Holland FW35 24.5’ air slide fifth wheel

Y___ N___ Dash mounted control valve and plumbing for fifth wheel

Y___ N___ 2 – 473 litre aluminum fuel tanks – Must be mounted BOC

Y___ N___ Front tires 11R24.5 Michelin XZA-3+. Please specify______

Y___ N___ Rear tires 11R24.5 Michelin XDN-2. Please specify______

Y___ N___ All tires to be mounted on aluminum wheels

Y___ N___ Air suspended cab

Y___ N___ Dual air horns c/w shields

Y___ N___ LED marker lamps

Y___ N___ LED square chrome fender mounted turn signals

Y___ N___ LED stop/tail lights with separate back-up lights

Y___ N___ Dual power stainless steel mirrors – c/w lights, heated

Y___ N___ Stainless steel exterior sun visor

Y___ N___ Electric windows

Y___ N___ Winter front and summer bug screen

Y___ N___ Manifest compartment in both RH and LH doors

Y___ N___ Additional cab insulation

Y___ N___ High back air suspension seat c/w 2 chamber air lumbar and

heater

Y___ N___ High back air suspension passenger seat c/w 2 chamber air lumbar

and heater

Y___ N___ Adjustable tilt and telescoping steering column

Y___ N___ Driver and passenger interior sun visors

Y___ N___Full gauge package

Y___ N___ Cast centre mount tow hitch

Y___ N___ Back-up alarm

Y___ N___ AM/FM/CD/MP3 Premium Radio – Blue tooth compatible

Y___ N___ Dual 9” convex mirrors

Y___ N___ Dual LED amber strobe lights mounted on stainless steel mounting

brackets located rear of the doors

Y___ N___ Shop repair and maintenance manual

Y___ N___ Front and rear mud flaps c/w anti sail

Y___ N___ Black vinyl floor covering

Y___ N___ Floor mats

Y___ N___ Power steering

Y___ N___ Cold weather start package

Y___ N___ Solid white in color

Y___ N___ Long taper frame with rear frame bent and welded

Y___ N___ 4 spare switches wired hot

Y___ N___ Cab heater and air conditioning

Y___ N___ Chrome rear fenders, nut covers & axle covers

Y___ N___ On-line parts and service manual subscription. Please state price value

______

2.EXCEPTIONS

Any and all exceptions from the aforementioned minimum bid specifications must be noted below or attached to this tender form. Failure to comply may result in rejection of tender.

______

______

3.TERMS OF PAYMENT

The County shall make payment as follow:

A.Full payment upon delivery of vehicle and requirements specified in tender has been met.

4.DELIVERY

The County would like to take delivery of this truck on or before March 15, 2016. If you are unable to meet this date then please state your anticipated delivery date below.

______

5.RIGHT OF REFUSAL

The County reserves the right to refuse or reject any tender, which is not properly completed. The County further states that the lowest or any tender may not necessarily be accepted. All tenders must be returned to Flagstaff County in a sealed envelope marked "Class 8 Highway Tractor Tender".

6.WARRANTY

Standard Truck and component warranty:

Engine______(Please specify)

Drive Train______(Please specify)

Truck______(Please specify)

7.WARRANTY/SERVICE

Please state warranty turnaround times and shop accessibility

______

8. PRIVILEGE CLAUSE

Each Tender will be evaluated on the basis of the criteria listed below and the County will have the sole and unfettered discretion to award up to the maximum number of points for each criteria as listed below. By submitting a Tender, the Tenderer acknowledges and agrees that the County has, and it is hereby entitled to exercise, the sole and unfettered discretion to award the points for the evaluation of the noted criteria.

By submitting its Tender, each Tenderer acknowledges and agrees that it waives any right to contest in any legal proceedings, the decision of the County to award points in respect of the criteria noted below. The criteria and the maximum number of points for each criteria are as follows:

All tenders must be returned to Flagstaff County in a sealed envelope marked

“Class 8 Highway Tractor Tender”

1. Basic Equipment as Specified15
2. Special Provisions

a)Warranties and Service10

1. Price 20
2. Past service provided (references)20
3. Operator preference10
4. Delivery date guarantee/Past history 10
5. Warranty and Service accessibility15

TOTAL100

9.ACCEPTANCE OR REJECTION OF TENDERS

As it is the purpose of the County to obtain the Tender most suitable and most advantageous to the interests of the County, notwithstanding anything else contained within the Tender documents, the County reserves the right, in its sole and unfettered discretion, to reject or accept any Tender, including the right to reject all Tenders. Without limiting the generality of the foregoing, any tender which

a)is incomplete, obscure, irregular or unrealistic;

b)is non-compliant in a trivial/immaterial or substantial/material manner, or conditional;

c)has erasures or corrections;

d)omits a price on any one or more items in the Tender;

e)fails to complete the information required in the Tender;

TENDER

FOR ONE–2016 Class 8 Highway Tractor

Unit Make ______Year ______Model ______

Basic Model

Total cost price per unit$______

Tire Tax$______

Sub Total$______

Goods and Services Tax (GST)$______

TOTAL BID$______

______

SupplierDate

PRICES SHALL BE HELD FOR THIRTY (30) DAY ACCEPTANCE