Meeting Minutes: Friday, August 14th, 2015 @ 9pm

Vanier College Council Meeting
Minutes / Friday, August 14th, 2015
@ 9pm

1.0 Commence meeting @ 9:20pm

Motioned by Dan, seconded by Alex. [6-0-0]

2.0 Standing Items:

2.01 Accept Agenda of August 14, 2015:

Motioned by Dan, seconded by Alex. [6-0-0]

3.0 Reports:

3.01 Master’s OfficeStanley Tweyman

●Nothing to report

3.02 PresidentDaniel Cabalse

  • Attended CPA
  • Attended YODA
  • Received condoms for condom training for Vanier
  • Wrote cheques
  • Sign cheques
  • Organized cross council and led admin/speaker/secretary session
  • Worked with masters office on York orientation day
  • Worked on music for York pride committee for YORK orientation day
  • Attended Rogers cup with CPA to represent students
  • Updated YU start online chats
  • Met with YU start regarding the extension of OLC
  • Did dietary restrictions for Vanier bosses for OTL

3.03 Vice-President FinanceAlexander Stor

  • Attended cross council
  • Wrote and signed cheques

3.04 Vice-President Social/Cultural Nadia Greco

  • Signed contracts
  • Went to council dinner
  • Went to cross council
  • Bought frosh supplies
  • Went to look into decor
  • Frosh

3.05Vice-President Communications Jason Lomboy

  • Posted on Facebook (answered questions)
  • Promoted for frosh week
  • Updated website.
  • Emailed big kahuna for updates
  • Cleaned/organized/revitalized the Vandoo/Comms office
  • Attended cross-council

3.06 Director of Finance YosephWondwossen

  • Help with Video for frosh
  • Look for buses
  • Collect invoice
  • Attend meeting
  • Cross council

3.07 Director of Social/Cultural Victoria Post

  • Worked on Montreal finding clubs
  • Recruited a player for athletics
  • Went to cross council

3.08 Director of CommunicationsMan Van

  • Start filming Frosh infomercial
  • Started Vlogging for frosh
  • Cleaned and changed the Vandoo
  • Attended Cross Council

3.09 Director of Campaigns/AdvocacyAnnalissa Crisostomo

  • Made event calendar for the year
  • Did e-chug online test

3.10 Director of AdministrationKendra Stewart

  • Attended meeting
  • Took meeting minutes
  • Checked emails
  • Edited and sent out meeting minutes
  • Checked mail
  • Collected council reports
  • Did E-chug
  • Attended cross council
  • Bought supplies for the office
  • Found prices for new additions for the lounge
  • Organized council files

3.11 Residence Representative

3.12 Commuter Representative

3.13 First-Year Representative

3.14 First-Year Representative

3.15 YFS Representative

3.16 Vanier Residence Don(s)

4.0 Old Business:

4.01 Finances

  • Winter and Mac owes us a couple hundred dollars each
  • Still in the middle of the audit
  • Waiting on the levy
  • We need to pay $400 busses for the company for lucky strike
  • Need to give the publishing company their cheque
  • For orientation week we usually give money for the agendas; this year Daniel posed that we give $3000 to the masters office to help them pay for it
  • Last year the agendas cost $1500
  • Motion to give no more than $3000 to the masters office for frosh week; coming out of our donations budget, motioned by Dan seconded Nadia [6-0-0]

4.02 Social

  • Logan called Jet and Ivy and he is the only one that got back to us
  • We could also get a booth
  • When we order the busses tell them/request multiple busses for shuttling
  • Ask if they are themed
  • Nadia has been emailing bus companies for prices
  • Nadia is going to see where the other colleges are going
  • Planning Septembers events next Thursday

4.03 Communications

  • Promote frosh week more
  • Peter is doing an infomercial, hype up video, vlogging, “cribs”
  • Challenge videos between council members
  • Fun pictures for the bulletin board

5.0 New Business:

5.01 Frosh

  • Work on the downtown trip; extend the due date for that until the next meeting, Logan, Yoseph and Dan are heading that up
  • Boss lists are going to be done next meeting
  • Logan is going to go this week to learn ASL signs for the ASL training during the Vanier Boss training
  • Masters office wants to do a dress rehearsal for their orientation on the 20th; we said to have them do it on our training day since all the bosses will be there
  • Set a day to do the kits and the mail outs; Monday, August 17 @ 12pm
  • Jay and Peter got an email saying that the Jersey’s will be shipped on September 4th
  • The emails from the company that is making the jerseys need to be presented to SCLD so they can pester the company to get them on time; the emails need to be presented by Monday
  • Nadia is going to work on the busses for Wasaga on Monday; Vanessa from New College is going to give us a couple contacts
  • We sold around 90 frosh kits
  • “the egg”
  • Buy rolls of table cloths to use as blindfold
  • We all need to finish E-Chug; link can be found in the boss group

5.02 Space Refurbishing

  • Lounge:
  • Tv off the wall on Monday
  • The design in the lounge is changing
  • Hoping that the lounge will be done by this week
  • Baron and Kendra going to ikea this week to get supplies for the lounge
  • Office:
  • Regulate all our game systems and board games; Kendra is going to organize that and buy new items
  • Nadia buying board games; $200
  • Office supplies; send ideas to Dan; the masters office gets 50% off supplies from staples
  • Ethernet cable
  • Athletics:
  • Kendra contact Lorraine about athletics
  • Lorraine contacted Josh about paint
  • Lorraine has a budget of about $500 for athletics; leftover from lounge

6.0 Motions/Resolutions/Additions:

Motion to give no more than $3000 to the masters office for frosh week; coming out of our donations budget, motioned by Dan seconded Nadia [6-0-0]

Next Meeting: Thursday, August 20th, 2015 @ 6:30pm

Motion to Adjourn @ 10:21pm

Motioned by Alex, seconded by Dan. [6-0-0]

Attendance:

Kendra Stewart

Alex Stor

Man Van

Logan Post

Daniel Cabalse

Nadia Greco

Baron Belalov

SuneelMinstry (sat in)