Windsor Public Library Board Meeting Minutes June 29, 2011

WINDSOR PUBLIC LIBRARY BOARD

MINUTES OF JUNE 29, 2011

Themeeting of the Windsor Public Library Board was called to order by the Chair at6:05 p.m. on June 29, 2011 in the Board Room of Central Library.

Present:Councillor Al Maghnieh (Chair)

Alex Cameron

Councillor Hilary Payne

Lorena Shepley

Denny Timm

CALL TO ORDER

The meeting was called to order by theChair at 6:05 p.m.

DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

None.

MOTION TO APPROVE AGENDA

2011/49MOTION by Councillor H. Payne, SECONDED by D. Timm to approve the agenda. CARRIED

PRESENTATIONS/DELEGATIONS TO THE BOARD

None.

COMMUNICATIONS

Letterfrom Sophia Aggelonitis, Minister Responsible for Seniors

Letter from Dr. Eric Hoskins, Ministry of Citizenship and Immigration

Received for Board Information

MINUTES

2011/50MOTION by Councillor H. Payne, SECONDED by A. Cameron to approve the minutes of Board Meeting of May 10, 2011. CARRIED

2011/51MOTION by Councillor H. Payne, SECONDED by A. Cameron to approve the minutes of Special Board Meeting of June 21, 2011. CARRIED

COMMITTEE REPORTS

Finance Report

2011/52MOTION by L. Shepley, SECONDED by Councillor H. Payne to accept the report and minutes of May 19, 2011. CARRIED

  • Recommendations to the Board

2011/53MOTION by Councillor H. Payne, SECONDED by D. Timm that the Windsor Public Library Board approve the additional general contingency clause to the notes of the Financial Statements:

“In the ordinary course of business, the Board may be subject to various possible pending legal actions. Management believes that the outcome of such matters will not have a material adverse effect on the financial position or future operating results of the Board.” CARRIED

2011/54MOTION by Councillor H. Payne, SECONDED by D. Timm that the Windsor Public Library Board approves and accepts the Audit Findings Report and the Consolidated Financial Statements for the year ended December 31, 2010. CARRIED

2011/55MOTION by Councillor H. Payne, SECONDED by D. Timm that the Windsor Public Library Board agrees to transfer $260,366 from Reserves rather than the original amount of $260,000. CARRIED

2011/56MOTION by L. Shepley, SECONDED by Councillor H. Payne to accept the report and minutes of June 22, 2011. CARRIED

  • Recommendation to the Board

2011/57MOTION by Councillor H. Payne, SECONDED by A. Cameron that administration move forward with the 2012 Budget Process for discussion at August Finance Meeting. CARRIED

CONSENT AGENDA

  • CEO Report
  • Board Direction/Actions - received
  • WPL iTunes app will be launched next week
  • Watch for WPL advertising at all Cineplex Theatres shortly
  • An Analysis of Public Library Trends Prepared for the Canadian Urban Libraries Council
  • Administration to provide a one page report on the corresponding figures for Windsor regarding Library Trends.

BUSINESS ARISING

  • Schedule for Completion of Points within the Motion by Management Staff
  • Committees to be struck:
  • Committee to investigate and consider library service in RPK/SWA area
  • Committee to explore possible uses and re-purposing of the 850 Ouellette facility
  • Working Group to oversee all facets of the library re-location

NEW BUSINESS

  • Special Event Signage

2011/58MOTION by A. Cameron, SECONDED by L. Shepley to approve the purchase of two additional pop-up displays, one depicting the many new multimedia services we offer and another to identify the many diverse groups we serve. CARRIED

  • Budimir Paving-Parking Lot

2011/59MOTION by Councillor H. Payne, SECONDED by A. Cameron to move $21,000 from the Reserves and to proceed with the bid from Metro Pavingto pave the Budimir Parking Lot. CARRIED

  • Committee Structure and Appointments

2011/60MOTION by A. Cameron, SECONDED by L. Shepley that a memo be drafted to the Board about the broader committees outlining background discussion points and recommendations with respect to Committees and Committee structure as well as Terms of Reference for the Family Aquatic Centre related committees and repurposing committee and a composition thereof and the Board to provide direction. CARRIED

  • Transfer from Discard Reserve Account

2011/61MOTION by D. Timm, SECONDED by Councillor H. Payne to approve the transfer of $17,000 from the Discard Reserve Account to purchase collections recommended by the Collection Development Committee and by the CEO. CARRIED

IN CAMERA

2011/62MOTION by A. Cameron, SECONDED by L. Shepley to convene In Camera. CARRIED

2011/63MOTION by Councillor H. Payne, SECONDED by A. Cameron to return to open session. CARRIED

2011/64MOTION by L. Shepley, SECONDED by D. Timm to ratify all motions made In Camera. CARRIED

ADJOURNMENT

2011/65MOTION by A. Cameron, SECONDED by Councillor H. Payne to adjourn themeeting at 9:15p.m. CARRIED

Approved:

Chair

Secretary-Treasurer

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