The Association of University Architects

The Association of University Architects

Annual Business Meeting

56th Annual Conference

University of WISCONSIN, Madison

June 22, 2011

MINUTES

1. Call to Order………………………………………………………………………………………………..…Cox

At 1:15 PM EST, President Mary Cox called the 56thAnnual BusinessMeeting of the membership to order.Mary introduced the current Board.Mary also commended the conference staff and Program Committee for their hardwork putting together an excellent conference. She commented on the high attendance numbers and said the conference will return up to $8000 to the AUA from their budget. Mary mentioned Boone Hellmann will be stepping down as membership chair and will pass his duties on to Jay Bond. The entire membership thanked Boone for all he has done while serving as Chair.

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2.Old Business

2.1Distribution of Minutes ……………………………………………………….…………Cox/Haverly

Mary noted the minutes were distributed electronically.

2.2Minutes of the 2010 Annual Business Meeting

Bill Haverly noted the 2010 minutes showed Bob Unrath shifting to emeriti status. Bob was not included in last year’s vote and will be voted on at this years meeting

Action: Upon motion made and seconded the minutes were approved as amended.

2.3Review of Minutes of Fall and Spring Board Meetings

The Fall Board Meeting Minutes were approved by the Board at its Spring 2011 Meeting and the Spring Board Meeting Minutes were approved by the Board at its Summer 2011 Meeting. Minutes are available on the AUA website. No action required.

3.New Business

3.1Treasurer’s Report…………………………………………………………………………...... Smith

The Treasurer’s report was also posted on the AUA website so that members could review the financial statements prior to the annual business meeting. Bob Smith reported that the overall financial health of the organization continues to be strong. In addition to reviewing the various financial statements, Bobreminded everyone of the fact that the Association is now using a new accounting format (Cash Basis). Bob also complimented the Wisconsin Planning Committee for their great financial planning. Bobstated the current budget contains a $15,000 contingency for the expected costs associated with holding the 2012 conference at UCLA. A question came from the floor asking if the AUA can obtain event insurance. Mary said this has been explored in the past and our conferences are too small to insure. Another question asked if the AUA is still using an outside accounting firm. Bob said yes, and the expense is shown as $600 under Professional Services. Bob presented the budget for 2012.

Action: Upon motion made and seconded, the 2012 budget was approved.

3.22011 Conference Report.…………………………………………………...…………… Wu/Okoli

Anna acknowledged Dan and the Institution for their support bringing together a successful conference. She also thanked and recognized the Program Committee. Dan said total attendance was 178. The Program Committee was able to hold costs the same as past conferences and will still turn back over $8000. Although no action was required, all involved in the conference received the AUA clap in appreciation of their hard work

3.3Membership Report………………………………………………………………...………Hellmann

Boone said it has been his pleasure to have served in this rewarding position.

Resignations

• Richard Schointuch, Tulane

Pending New Members

None.

New Members

Eight new members were in attendance at the 2011 conference:

• Carole E. Acquesta, Appalachian State University
• Rebecca G. Barnes, University of Washington
• Bonnie Humphrey, Northwestern University
• Philip A. Jabour, Southern Methodist University
• Lisa Johnson, North Carolina State University
• James H. Kolker, Washington University, St Louis
• Kimberly Miller, Drexel University
• Thomas P. Trutter, University of Connecticut Health Center

Although no action is required by the membership, the new members were welcomed with the AUA clap.

Affiliate Members

This past year three members changed their status to Affiliate

• Michael Harwood, North Carolina State University
• John Pearce, Duke University
• John Rishling, University of Texas, Austin

Request by Affiliate Members to Reinstate Regular Membership

• Jill Morelli, University of Washington
• Elsa Pena, University of West Georgia

Action: No action required

Emeritus

This year three members have requested Emeritus status. Two other members are included on this list to correct bookkeeping from last year’s annual meeting.

• Warren Corman
• Z. Scott Hurst
• Bob Meadows
• Jack Fenwick (2010 correction)
• Bob Unrath (2010 correction)

Action: The membership approved the Emeritus nominees.

Changes in Employment

• Allan Brangman, from Georgetown University to the University of Delaware.
• Margaret Carney, from Case Western Reserve University to Temple University.
• Michael Rickenbaker, from New Mexico State University to Georgia College and State University.
• Deborah Wylie, from California State University, Channel Islands, to the University of California Office of the President, System-wide.

Terminations - Not Appealed

• None

Action: No action required

Terminations –Appeals of Termination

• None

Action:No action required

Necrology

• Stephen Buckman, affiliate University of Iowa
• Kenneth Brown, emeritus Wichita State University
• Gae Russo, emeritus Wayne State University
• John Seilhamer, emeritus The Ohio State University

The membership observed a moment of silence for these members as well as Bruce Fabrick and Eloise Westphal, spouses of our members whom also passed this last year.

The membership tally is as follows:

118
14 / Regular Members
Affiliate Members
73 / Emeritus Members
205 / Total Membership

3.4Committee Reports

3.4.1Case Studies……………….……………………………………………………..Fusaro

The committee members were introduced. Seven case studies and one “Rest of the Story” were presented at the conference this year. Larry encouraged members to submit case studies for next years conference..

3.4.2Information Technology………………………………..……………………….Bilotta

The committee members were introduced. The committee plans on reinventing the AUA website, they will work with other committees to achieve this goal. Joe said they will work towards developing more usable tools for the website. Joe reminded the membership to submit campus photos.

3.4.3Professional Practice...... …..Marcella

The committee members were introduced. Chris said the committee would welcome new members. Report will come in the form of a conference session.

3.4.4Sustainability …………………………………………………….…………...... Zehngut

The committee members were introduced.David said the committee has been meeting monthly and they reformatted the AUA Sustainability Matrix. Report will come in the form of a conference session.

3.4.5Heritage / Preservation ………………..………………………...…...... Rickenbaker

The task force members were introduced and Michael thanked Tom Contos for chairing the committee for many years.He stated the committee has been meeting through regular conference calls. Report will come in the form of a conference session.

3.4.6Architectural Literacy Task Force………………………….…………...... Delphenich

The committee members were introduced. Report will come in the form of a conference session

3.5Archives………………………………………………………………………………………Parker

Howard reported on the status of the archives. He noted no paper has been received in the past 5 years and asked if the archives should be scanned for preservation. Howard received a scanning estimate of $10,250. Ted Weidner said the University of Nebraska is willing to investigate scanning the archives.

3.6AIA/ CES………………………………………………………………………………..….McBride

Each member attending this year’s conference will earn 21.75 credits, including 11 HSW and 8 sustainability credits. The total number of credits required by the AIA is 18 of which 8 have to be HSWrelated and 4 sustainable credits, this year’s credits exceed these requirements. Andrew reminded members to provide him with AIA information.

4.Election of Officers for 2011/2012

4.1Report of Nominating Committee…………………………………………………………...... Bond

Jay introduced the nominating committee. After careful consideration of the nominees, the committee assembled the following proposed slate of officers:

President: Andrew McBride

Vice President: Bob Smith

Treasurer: Bill Haverly

Secretary: Larry Fusaro

Past President: Mary Cox

Jay Bond called for nominations from the floor. Hearing none, the nominations were then closed.

Action: Upon motion made and seconded the slate of officers was approved.

4.2 Approval of 2011 – 2012 Nominating Committee……………………………………...... Cox

Marystated that the nominating committee for 2011-12includes 3 past presidents and 3 regular members in good standing. The proposed committee is as follows:

Mary Cox, Chair

Lee Gavel

Chris Ramey

Alex Roe

Steve Thweatt

Frank Zwart

Action: Upon motion made and seconded the 2011-12 nominating committee was approved.

5.Other Business

5.1Future Conference Planning

5.1.12012 – UCLA

Jeff Averill showed a multimedia presentation of UCLA and surrounding venues where the conference be held next year. Anna Wu will be chair of the Conference Planning Committee. The conference dates are June 24 – 28, 2012.

Action: Motion to accept the invitation from UCLAto host the 2012conference was approved.

5.1.2Other Future Conferences:

MIT in 2013

Notre Dame in 2014

Mary Cox asked for a vote to approve the 2013 and 2014 conference sites so the campuses can begin planning. A question was taken from the floor asking if the AUA has received approval from each campus they are willing to host the conference. Mary made the motion contingent on receiving campus approval. (subsequent to the meeting, all approvals were received)

Action: Upon motion made and seconded the 2013 and 2014 conference sites were approved.

Emory/ Georgia Tech is apossible site for 2015.

5.2Other Business

Bylaw Amendments. Mary Cox sent out the proposed change to the wording regarding Emeritus membership clarification and received comments mostly in favor of the changes.Jay Bond moderated the Emeritus clarification discussion and reviewed the reasoning behind the changes. There was a lively discussion regarding the changes including the suggestion of forming a group to study the issue. After hearing the concerns raised during the discussion Mary will appoint a group to study the language and this group will report back to the Board.

6.Adjournment………………………………………………………………………………………………..….Cox

Action: The 56th annual conference business meeting was adjourned by a unanimous vote of the membership at 2:40 PM EST.

END MINUTES

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