OFFICIAL PROCEEDINGS
MARSHALL COUNTY BOARD OF COMMISSIONERS
April 15, 2014 9:00 A.M.
Marshall County Boardroom
The Pledge of Allegiance was given.
Chairperson Vonasek called the meeting to order with the following present: Commissioners Ken Borowicz, Sharon Bring, Gary Kiesow, LeRoy Vonasek, Rolland Miller, Auditor-Treasurer Scott Peters and recording secretary Domita Mack.
Emergency Management Director Josh Johnston addressed the Board to provide an update on the river levels, certification progress, and the progress of CODE RED. He indicated that flooding was not severe this year, although some roads have seen some damage in the west end of the County. River levels have crested for the most part and little use of sandbags have been needed.
Ashley Stroble the owner/director of KidZone Daycare addressed the Board to discuss expanding the services of KidZone as she is now receiving requests to expand services to Argyle, Stephen, Newfolden and Viking. Ms. Stroble is requesting any kind of assistance to make the necessary changes for her daycare to provide more services, especially with licensing requirements.
East Marshall County Veteran Service Officer Wayne Kilen addressed the Board to provide an update on his program. He is satisfied with the activity and service that is being offered to our County Veterans. He commented on his assistance given to Pennington County this year to help with services in that County due to illness of their Veteran Service Officer. His discussion also included information on the Veterans Fair that was held at the Middle River Legion, the upcoming Goose Hunt for disabled veterans this fall, and activities planned with the Veteran Services Trailer this year. The Board commended Mr. Kilen for his dedicated service.
The April 15, 2014 meeting agenda was approved with additions. M/S/C – Bring, Vonasek
The Board approved the April 4, 2014 meeting minutes with corrections. M/S/C – Bring, Kiesow
Social Services Director Chris Kujava addressed the Board.
General Business
Mr. Kujava commended his staff in obtaining perfect performance in meeting
DHS Human Service financial reporting requirements.
The Volunteer Annual Report was reviewed. The Board offered thanks to all the volunteers who help make this program a success and accepted the report. M/S/C – Borowicz, Bring
Personnel
The Board recognized Lisa Sorenson for her 25 years of dedicated and enthusiastic service to Social Services by providing Ms. Sorenson with a certificate, commending her for her service to Marshall County as Office Support Specialist.
Mr. Kujava reported that the Hiring Process for replacement of the vacant Social Worker position was moving along well and that recommendations to fill the open position will be made after the interview process is completed.
Licensing And Contracts
Mr. Kujava reported that there is progress being made on the new garage. STS is now clearing trees and most contractors have been secured for the building process to begin this $spring. There are a few changes to the original plans that will make the costs slightly higher but will not hinder the process.
Director’s Administrative Report
The Board accepted the Out of Home Placement and Quarterly Budget Reports. M/S/C – Bring, Kiesow
Mr. Kujava indicated that there has been renewed activity with recent meetings of the Marshall County Collaborative.
Authorizations
Case Activity, Bills, and Director Actions received Board approval. M/S/C – Miller, Bring
RESOLUTION 04-15-01 Payment of Bills
BE IT RESOLVED, that after review of the following bills, authorization for payment of the same in the following total amounts, are hereby approved, with a detailed listing kept on file at the Auditor’s office.
Commissioner Warrants $122,299.16
M/S/C – Bring, Kiesow
RESOLUTION 04-15-02 Per Diems
PER DIEMS
Kenneth Borowicz $120.00
Sharon Bring $240.00
Gary Kiesow $300.00
Rolland Miller $420.00
LeRoy Vonasek $360.00
Darlene Bates $60.00
Totals $1500.00
M/S/C – Kiesow, Bring
Marshall County Soil and Water Conservation District Manager/Technician Dan Thorstad addressed the Board. The Board approved signature for wetland replacement delineation on a railroad project 1 mile south of Stephen. M/S/C – Bring, Miller
Mr. Thorstad shared information regarding SWCD activities for the year, including yearend reports, employee training, SWCD staff update, Envirothon, and district tree plantings.
Highway Engineer Lon Aune addressed the Board.
Mr. Aune and Assistant County Highway Engineer Rodney Tiegen opened the following bids for Project SAP 045-599-143 for a Bridge Replacement in Valley Township:
Landwehr Construction $224,669.24
Davidson Constructon $206,100.00
Helmin Construction $248,575.00
RJ Zavoral and Sons, Inc. $234,991.00
Taggart Excavating $184,284.75
Olson Construction $260,744.00
Holthusen Construction $209,251.10
Spruce Valley Corporation $218,666.10
Triple D Construction $200,422.25
The bids will be reviewed and a final determination will be returned to the Board for a decision.
Pete Erickson, Loren Zutz, and Rick Bergeron came before the Board to discuss concerns on County Ditch 22 in Viking and Comstock Township. The ditch provides no protection to affected landowners south of the ditch and causes extensive damages to the fields by water running across them. There has been no maintenance on this system and they feel there should be extensive work done on this system to alleviate this problem. Mr. Aune will work with affected landowners to try and provide some solutions for the immediate needs and will find longer term solutions for additional maintenance. Mr. Aune will bring back a proposal back to the Board for approval.
Helen Anderson, Tobacco Free Coordinator for Quin County, Frances Tougas from the Public Health and Linda Gornowicz from the Safe Communities Coalition addressed the Board to discuss possible adjustments to the Marshall County Tobacco Ordinance. Sheriff John Novacek was present for this presentation. Suggestions for change included language regarding e-cigarettes, to expand definitions on terms and list them alphabetically, banning of imitation tobacco products, not to allow license transfers, yearly clerk training, minimum pack size requirements, having yearly compliance checks with the ability to have more during one year, administrative penalty fees, and to adopt some of the practices of the Best Practices Program. Ms. Anderson, Ms. Tougas, and Ms. Gornowicz will meet further to formally make the suggested changes that will be brought back to the Board for consideration.
The Board toured the Assessor’s Office at 12:20 pm.
Engineer Aune returned to the meeting at 1:00 pm.
RESOLUTION 04-15-03
BE IT RESOLVED, that pursuant to advertisement for bids for SAP 045-599-143,Valley Township, Bridge Replacement with 2 lines 14’x10’ present box culverts, the following bids were received:
Taggart Excavating $184,284.75
Triple D Construction $200,422.25
Davidson Construction $206,100.00
Holthuson Construction $209,251.10
Spruce Valley Corp $218,666.10
Landwehr Construction $224,669.97
RJ Zavoral & Sons, Inc $234,991.00
Helmin Construction $248,575.00
Olson Construction TRF Inc $260,744.00
NOW THEREFORE BE IT RESOLVED that the bid of Taggert Construction in the amount of $184,284.75 be accepted. M/S/C – Kiesow, Bring
RESOLUTION 04-15-04
BE IT RESOLVED, that Marshall County does accept all bids for equipment rental as listed:
Anderson Brothers Construction Art Laudal & Sons, Inc
Beito Repair Blawat Construction, Inc
Blue Sky Blading Brummund Excavating LLC
Conn Trucking LLC Danni Jarshaw
Davidson Construction, Inc Garry Gravel
Gowan Construction, Inc Hedeen Construction, LLC
Higher Ground Holthusen Construction, Inc
Jeff Olson Construction K & K Trucking Inc
KB Stump Removal Kraulik Excavating, Inc
Lunke’s, Inc Moses Valley Road Maintenance
Mutnansky Construction Novacek Excavating, LLC
Olson Construction Reierson Excavating
Reese Rental R.J. Zavoral & Sons, Inc
Thygeson Construction, Inc Triple D Construction & Leasing
Wright Construction, TRF
M/S/C – Borowicz, Miller
Mr. Aune provided updates on various projects, road closures and upcoming meetings.
Mr. Aune discussed two Highway Department positions that he wishes to see adjusted.
He will gather more information for comparisions regionally.
The following Commissioner/Committee Reports were shared:
Commissioner Meeting/Report
Borowicz MarKit
Bring MarKit, Council on Aging, Childcare Meeting in Newfolden
Kiesow NW Regional Radio Board, Watershed /landowners, DNR/ landowners
Miller MST Watershed
Vonasek Tri-Valley, MST Watershed, MN USA
Auditor-Treasurer Scott Peters provided the following items for his report:
1. County Tax Rate Information
2. Enbridge Upgrade Proposal
3. North Valley Health Center Permit
4. Correspondence regarding permitting on highway projects
5. Tax Forfeit Update
6. Cemetery Issues – The Board feels this is a Township responsibility.
7. Con Con Bill Update – Looks favorable for adjustments to bill
8. Health Insurance Discussion – Still moving forward as planned
9. Policy Committee – will meet with Attorney for final adjustments
10. Feedlot coverage options
11. Election Equipment Consideration
The Board approved the purchase of a DS850 Central Count Machine from Elections Systems and Software for $114,125.00 to be paid from existing Federal HAVA Funds and used for Elections for all mail ballot precincts in Marshall County. M/S/C – Borowicz, Kiesow
County Assessor Russ Steer, addressed the Board to discuss the hiring of a position in the Assessor’s Office to cover changes in Assessment and Office reporting requirements for backup in the office and for the tax process, as 3 persons in that office will be needed in the Assessment process now. Assessor’s Office/Technology Manager Leanne Novacek, Chief Deputy Auditor-Treasurer Renae Yutrzenka, and Auditor/Treasurer Peters also joined the discussion and supported Mr. Steer’s position. The Board approved the Assessor’s Office to begin the hiring process for this position in their office. M/S/C – Borowicz, Bring
Water Plan Coordinator Jan Kaspari addressed the Board to discuss the Feedlot position.
The Board approved to expand part-time employee Brett Brandon to fulltime and add the Feed Lot Manager duties and grant writing to his current job duties. M/S/C – Borowicz, Miller
The meeting was adjourned at 3:40 p.m. M/S/C – Kiesow, Bring
____________
CHAIRPERSON,
MARSHALL COUNTY BOARD OF COMMISSIONERS
ATTEST: ______
MARSHALL COUNTY AUDITOR-TREASURER
OFFICIAL PROCEEDINGS
MARSHALL COUNTY BOARD OF COMMISSIONERS
SPECIAL MEETING
(Postponed from April 1, 2014)
April 4, 2014 9:00 A.M.
Marshall County Boardroom
The Pledge of Allegiance was given.
Commissioner Vonasek called the meeting to order with Commissioners Sharon Bring, Rolland Miller, LeRoy Vonasek, Gary Kiesow, Ken Borowicz, Auditor-Treasurer Scott Peters and Recording Secretary Domita Mack present.
Heidi Hughes from the Audubon Society addressed the Board during Open Forum to provide an update on the Birding Trail. She hopes to include the Marshall County Park and Stephen as future sites as well.
County Sheriff John Novacek addressed the Board during Open Forum to provide an update on the new radio tower. The base will be 14 feet and he feels there is room to put it on the east side of the Sheriff’s building. The cost will be slightly more than was originally quoted.
The Board approved the April 4, 2014 meeting agenda. M/S/C – Bring, Kiesow
The minutes from the March 18, 2014 meeting were approved with corrections. M/S/C – Borowicz, Miller
Victim Service Director Judy Bernat addressed the Board to receive signature on the following proclamation:
Whereas, Americans are victims of more than 22 million crimes each year, and these crimes also affect family members, friends, neighbors, and co-workers;
Whereas, crime can leave a lasting physical, emotional, or financial impact on people of all ages and abilities, and of all economic, racial, and social backgrounds;
Whereas, in 1984, the Crime Victims Fund was established by the Victims of Crime Act (VOCA) to provide a permanent source of support for crime victim services and compensation through fines and penalties paid by convicted federal offenders;
Whereas, the Crime Victims Fund today supports thousands of victim assistance programs who provide help and support to child victims of violence and sexual abuse; stalking victims; survivors of homicide victims; victims of drunk-driving crashes; and victims of domestic, dating, and sexual violence and other crimes;
Whereas, today thousands of victim assistance programs, along with, Marshall County Victim Services, provide help and support to child victims of violence and sexual abuse; stalking victims; survivors of homicide victims; victims of drunk-driving crashes; and victims of domestic, dating, and sexual violence and other crimes;
Whereas, National Crime Victims’ Rights Week, April 6-12, 2014, provides an opportunity to celebrate the energy, creativity, and commitment that launched the victims’ rights movement, inspired its progress, and continues to advance the cause of justice for crime victims;
Whereas, the Marshall County Board of Commissioners is joining forces with victim service providers, criminal justice agencies, and concerned citizens throughout Marshall County and America to raise awareness of victims’ rights and observe National Crime Victims’ Rights Week:
Now therefore be it resolved that the Marshall County Board of Commissioners , do hereby proclaim the week of April 6–12, 2014, as national Crime Victims’ rights Week and reaffirm Marshall County’s commitment to respect and enforce victims’ rights and address their needs during National Crime Victims’ Rights Week and throughout the year; and express our appreciation for those victims and crime survivors who have turned personal tragedy into a motivating force to improve our response to victims of crime and build a more just community. M/S/C – Bring, Borowicz
Brett Brandon, West Marshall County Veteran Service Officer, addressed the Board to provide a report on the Veteran Services program. Mr. Brandon discussed procedures followed when providing services to veterans and the positive turnout at the recent Veteran’s Fair that was held at the Middle River Legion. The Board approved to donate $300.00 to the upcoming Middle River Disabled Veteran’s Goose Hunt. M/S/C – Bring, Kiesow
Gail Larson, Public Health Director, addressed the Board to provide a bimonthly report. Items discussed were the Minnesota Department of Health Year-end Report completed, Laura Dahl was hired as Coordinator for Statewide Health Improvement Program 3.0, Marshall County Fair Board voting to make the fairgrounds tobacco free, low amount of influenza cases, North Valley Public Health vaccination exercise with WAO 6th grade, and Minnesota Senior Health Options community and home visits.
County Engineer Lon Aune addressed the Board.
RESOLUTION 04-04-01
WHEREAS, the following offer was received from the City of Stephen for one (1) 1996 Volvo tandem axle truck with plow equipment:
1996 Volvo tandem axle …………………….…………….. $10,000.00
AND WHEREAS, the offer from the City of Stephen in the amount of $10,000.00 has been determined to be an acceptable offer for the specified truck.