Suzette Moore (410) 859-7792 BPW 03/24/10

Suzette Moore – (410) 859-7792 BPW – 03/24/10

DEPARTMENT OF TRANSPORTATION

ACTION AGENDA

MAINTENANCE CONTRACT

ITEM: 1-m

Maryland Aviation Administration

CONTRACT ID: MAA-MC-10-006

Inspection, Repair and Maintenance of Emergency Generators at BWI Marshall and MTN State Airports

ADPICS NO: MAAMC10006

CONTRACT: The Contract provides for maintenance and repair services to twenty-two (22) emergency generators located at BWI Marshall and Martin State Airports.

AWARD: Curtis Engine & Equipment, Inc.

Baltimore, MD

ORIGINAL TERM: Three (3) years (July 1, 2010-June 30, 2013) with one (1) two (2) year renewal option.

AMOUNT: $483,704 NTE (3 Years)

$335,368 NTE (cost of two-year option including 4% CPI)

$819,072 NTE (aggregate value including two-year

renewal option)

PROCUREMENT METHOD: Competitive Sealed Bidding

BIDS:

Curtis Engine & Equipment, Inc. $483,704.00

Baltimore, MD

Pipes and Wire Services, Inc. $600,600.00

Westminster, MD

MBE PARTICIPATION: 0%

PERFORMANCE SECURITY: A Performance Bond exists for 100% of the award.

REMARKS: The Solicitation was advertised on eMaryland Marketplace and the Maryland Aviation Website. A total of eight (8) firms purchased plans and specifications. Two (2) bids were received. The MBE goal established for this contract was 0% because there are no MDOT certified MBE Firms to perform this work. The contractor is a resident business.

ITEM: 1-M (Continued) BPW – 03/24/10

FUND SOURCE: 100% Special Funds Budgeted to MAA

APPROPRIATION CODE: JO6I0002

MD TAX CLEARANCE: 10-3558-1111

RESIDENT BUSINESS: Yes

______

BOARD OF PUBLIC WORKS ACTION - THE ABOVE-REFERENCED ITEM WAS:

APPROVED DISAPPROVED DEFERRED WITHDRAWN

WITH DISCUSSION WITHOUT DISCUSSION

Robert P. Gay 410-545-0433 BPW -- 03/24/10

DEPARTMENT OF TRANSPORTATION

ACTION AGENDA

MAINTENANCE CONTRACT

ITEM: 2-M

STATE HIGHWAY ADMINISTRATION

CONTRACT ID: AX8936114

Maintenance of Turf and Landscape Planting at Various Locations in Eastern Baltimore & Harford Counties

ADPICS NO. AX8936114

CONTRACT DESCRIPTION: This Contract consists of the maintenance of turf and landscape planting at various locations in Eastern Baltimore & Harford Counties.

AWARD: Lorenz Lawn & Landscape

Baltimore, MD

AMOUNT: $267,112.00 NTE

TERM OF CONTRACT: April 5, 2010 through December 15, 2011

PROCUREMENT METHOD: Competitive Sealed Bidding

BIDS:

Lorenz Lawn & Landscape $267,112.00

Baltimore, MD

H. F. Huber & Son, Inc. $319,928.00

Reisterstown, MD

Keene Cut Lawn Service $539,156.00

Glen Burnie, MD

MBE PARTICIPATION: 0%

PERFORMANCE SECURITY: Payment and Performance Bonds for 100% of the award amount exist for this contract

REMARKS: The Solicitation was advertised on eMaryland Marketplace and SHA's Internet Web Page. Two-hundred thirty six (236) contractors were notified for this project on eMaryland Marketplace; Forty two (42) of which were MDOT Certified MBE’s.

All bids are a result of Contractor submitted unit prices or labor rates extended by SHA estimated quantities.

100% of the work will be performed by a Certified Small Business Enterprise.

ITEM: 2-M (Continued) BPW – 03/24/10

FUND SOURCE: 100% Special Funds Budgeted to SHA

APPROPRIATION CODE: J02B0102

RESIDENT BUSINESS: Yes

MD TAX CLEARANCE: 10-3438-1111

______

BOARD OF PUBLIC WORKS ACTION - THE ABOVE REFERENCED ITEM WAS:

APPROVED DISAPPROVED DEFERRED WITHDRAWN

WITH DISCUSSION WITHOUT DISCUSSION

Robert P. Gay 410-545-0433 BPW -- 03/24/10

DEPARTMENT OF TRANSPORTATION

ACTION AGEND

MAINTENANCE CONTRACT

ITEM: 3-M

STATE HIGHWAY ADMINISTRATION

CONTRACT ID: 5272021412

Drawbridge Operations at Various Locations in Talbot County

ADPICS NO. 5272021412

CONTRACT DESCRIPTION: This Contract consists of the operation of drawbridges located on MD 33 over Knapps Narrows, MD 370 over Miles River and MD 331 over Choptank River all in Talbot County.

AWARD: Resort Support Services, Inc.

Rock Hall, MD

AMOUNT: $366,160.00 NTE

TERM OF CONTRACT: April 5, 2010 through March 31, 2012

PROCUREMENT METHOD: Competitive Sealed Bidding

BIDS:

Resort Support Services, Inc. $366,160.00

Rock Hall, MD

Abacus Corporation $384,760.76

Baltimore, MD

MBE PARTICIPATION: 0% (single element of work)

PERFORMANCE SECURITY: Payment and Performance Bonds for 100% of the award amount exists for this contract

REMARKS: The Solicitation was advertised on eMaryland Marketplace and SHA's Internet Web Page. Two-hundred sixty seven (267) contractors were notified for this project on eMaryland Marketplace; Forty-seven (47) of which were MDOT certified MBE’s.

All bids are a result of Contractor submitted unit prices or labor rates extended by SHA estimated quantities.

100% of the work will be performed by a Certified Small Business Enterprise.

ITEM: 3-M (Continued) BPW – 03/24/10

FUND SOURCE: 100% Special Funds Budgeted to SHA

APPROPRIATION CODE: J02B0102

RESIDENT BUSINESS: Yes

MD TAX CLEARANCE: 10-3477-0111

______

BOARD OF PUBLIC WORKS ACTION - THE ABOVE REFERENCED ITEM WAS:

APPROVED DISAPPROVED DEFERRED WITHDRAWN

WITH DISCUSSION WITHOUT DISCUSSION

W. Stan Lane (410) 767-3355 BPW – 03/24/10

DEPARTMENT OF TRANSPORTATION

ACTION AGENDA

CONTRACT RENEWAL (Equipment)

ITEM: 4-E-OPT

MARYLAND TRANSIT ADMINISTRATION

ORIGINAL CONTRACT ID: T-8000-0230

Small Paratransit & Non-Paratransit Buses for Locally Owned Transit Systems

ADPICS NO. CO255464

ORIGINAL CONTRACT APPROVED: Item 19-E, MDOT Agenda 3/12/08

ORIGINAL PROCUREMENT METHOD: Competitive Sealed Bidding

CONTRACTOR: Coach and Equipment Bus Sales

Baltimore, MD

MODIFICATION: This modification provides for exercise of the renewal option clause, with Producer Price Index (PPI) adjustments pursuant to the terms contained in the original contract, for an additional one (1) year period. The estimated orders for buses of various sizes and options total 70 for the renewal period. The contract term for the renewal option provides for two (2) additional renewal periods with Producer Price Index price adjustments on the anniversary of each renewal period.

TERM: 4/1/08– 3/31/09 (Original)

4/1/10-3/31/11 (Renewal Option)

AMOUNT: $3,589,079.00

ORIGINAL AMOUNT: $8,507,700.00

REVISED AMOUNT: $21,901,500.12

PERCENTAGE INCREASE: 19.7% (Renewal Option)

160% (Overall)

DBE PARTICIPATION: 0%

RENEWAL DBE PARTICIPATION: 0%

REMARKS: The current Contractor provides small paratransit and non-paratransit configured buses to locally operated transit systems and non-profit entities. The pricing for the contract renewal term is based on the Producer Price Index (PPI) for bus bodies as published by the U.S. Department of Labor with a 5% cap on cost increases for containment purposes and manufacturer invoiced increases on

ITEM: 4-E-OPT (Continued) BPW – 03/24/10

chassis costs pursuant to the original contract terms. The current PPI comparisons revealed a decrease of .9% for the 2010 renewal year. The average decrease resulting from the PPI was $118.83 per vehicle when the 2010 chassis change over price adjustment was factored into the total cost of each unit. This actual realized savings coupled with the administrative cost associated with contract solicitation provides the basis for the decision to renew this contract rather than preparing a new solicitation. Additional research was initiated to ascertain contract comparison with several other jurisdictions whereby it was determined that similarly outfitted units on the North Carolina contract averaged 4% higher than the current MTA price schedules and bid prices received in Minnesota in 2009 revealed a pricing structure that averaged 1.5% to 3.5% higher than the current MTA unit pricing.

The current vendor’s performance has enabled the contract orders to be handled expeditiously with equipment inspections and unit deliveries completed ahead of the contracted timelines.

FUND SOURCE: 80% Federal Funds Budgeted to MTA

20% Special Funds

APPROPRIATION CODE: J05 H0105

COMPTROLLER OBJ. CODE: 1415

RESIDENT BUSINESS: Yes

MD TAX CLEARANCE: 09-0294-0111

BOARD OF PUBLIC WORKS ACTION - THE ABOVE-REFERENCED ITEM WAS:

APPROVED DISAPPROVED DEFERRED WITHDRAWN

WITH DISCUSSION WITHOUT DISCUSSION

ITEM: 4-E-OPT (Continued) BPW – 03/24/10

ATTACHMENT I

Amount Term BPW/DCAR Reason

Date

Original Contract $8,507,700.00 4/1/08 – 3/31/09 3/18/08

Modification #1 $19,076.18* 4/1/08 – 3/31/09 3/12/09 Chassis modal

change over from

2008 to 2009.

Modification #2 $2,457,935.70 9/1/09 – 3/31/10 9/26/2009 Thirty (30) additional

158” wheelbase

paratransit buses

Modification #3 $1,483,068.42 3/1/10 – 3/31/10 2/24/10 Eighteen (18)

Additional 158”

wheelbase paratranit

buses

Renewal Option #1 $5,863,717.00 4/1/09 – 3/31/10 3/18/09 Renewal Option

Clause

Renewal Option # 2 $3,589,079.00 4/1/10 - 3/31/11 3/24/10 Renewal Option

Clause

Revised Amount $21,901,500.12

*$19,076.18 was not added to the total amount due to funds remaining in the base contract because bus orders were not as high as anticipated.

Robert Gay – 410-545-0433 BPW – 03/24/10

DEPARTMENT OF TRANSPORTATION

ACTION AGENDA

REAL PROPERTY CONVEYANCE

ITEM: 5-RP MMC# 10-2264

STATE HIGHWAY ADMINISTRATION: Road Conveyance to the City of Westminster, Maryland

Old MD 32 – existing Buck Cash Drive east and west from the intersection of Royer Road

EXPLANATION: Legal authority for Road Transfer is found in Transportation Article, Section 8-304

and road conveyance in Section 10-305 of the State Procurement Article of the Annotated Code of Maryland.

SPECIAL CONDITIONS: None

GRANTOR: State of Maryland, State Highway Administration

GRANTEE: The Mayor and Common Council of Westminster, Maryland

CONSIDERATION: $1.00

APPRAISED VALUE: Not Applicable

REMARKS: SHA has agreed to transfer this section of road to The Mayor and Common Council of Westminster. They agreed to accept the road as an integral part of their Road System. This conveyance is being made to comply with conditions of an Agreement between SHA and Westminster.

SHA is concurrently requesting permission to dispose and execution of the Deed.

The Deed has been forwarded to the Executive Secretary, Board of Public Works for execution.

BOARD OF PUBLIC WORKS ACTION - THE ABOVE-REFERENCED ITEM WAS:

APPROVED DISAPPROVED DEFERRED WITHDRAWN

WITH DISCUSSION WITHOUT DISCUSSION

Robert Gay – 410-545-0433 BPW – 03/24/10

DEPARTMENT OF TRANSPORTATION

ACTION AGENDA

REAL PROPERTY CONVEYANCE

ITEM: 6-RP MMC# 10-2266

STATE HIGHWAY ADMINISTRATION: Road Conveyance Deed to Anne Arundel County, Maryland

Relocated Hammarlee Road eastward from MD 270

for a distance of 1,458 + feet

EXPLANATION: Legal authority for Road Transfer is found in Transportation Article, Section 8-304

and road conveyance in Section 10-305 of the State Procurement Article of the Annotated Code of

Maryland.

SPECIAL CONDITIONS: None

GRANTOR: State of Maryland, State Highway Administration

GRANTEE: Anne Arundel County, Maryland

CONSIDERATION: $1.00

APPRAISED VALUE: Not Applicable

REMARKS: SHA has agreed to transfer this section of road to Anne Arundel County. The County has agreed to accept the road as an integral part of their roadway system. This conveyance is being made to comply with conditions of an Agreement between SHA and Anne Arundel County.

SHA is concurrently requesting permission to dispose and execution of the Deed.

The Deed has been forwarded to the Executive Secretary, Board of Public Works for execution.

BOARD OF PUBLIC WORKS ACTION - THE ABOVE-REFERENCED ITEM WAS:

APPROVED DISAPPROVED DEFERRED WITHDRAWN

WITH DISCUSSION WITHOUT DISCUSSION

Robert Gay – 410-545-0433 BPW – 03/24/10

DEPARTMENT OF TRANSPORTATION

ACTION AGENDA

REAL PROPERTY CONVEYANCE

ITEM: 7-RP MMC# 10-2267

STATE HIGHWAY ADMINISTRATION: Road Conveyance to Howard County, Maryland

Former MD 986 K (South Entrance Road)

beginning at US 29 Right of Way line westerly for

.10 of a mile, including Replacement Bridge No. 1314300

EXPLANATION: Legal authority for road transfer is found in Transportation Article, Section 8-304 and road conveyance in Section 10-305 of the State Procurement Article of the Annotated Code of Maryland.

SPECIAL CONDITIONS: None

GRANTOR: State of Maryland, State Highway Administration

GRANTEE: Howard County, Maryland

CONSIDERATION: $1.00

APPRAISED VALUE: Not Applicable

REMARKS: SHA has agreed to transfer this section of road to Howard County. The County has agreed to accept the road as an integral part of their Road System. This conveyance is being made to comply with conditions of an Agreement between SHA and Howard County.

SHA is concurrently requesting permission to dispose and execution of the Deed.

The Deed has been forwarded to the Executive Secretary, Board of Public Works for execution.

BOARD OF PUBLIC WORKS ACTION - THE ABOVE-REFERENCED ITEM WAS:

APPROVED DISAPPROVED DEFERRED WITHDRAWN

WITH DISCUSSION WITHOUT DISCUSSION

Robert Gay – 410-545-0433 BPW -- 03/24/10

DEPARTMENT OF TRANSPORTATION

ACTION AGENDA

REAL PROPERTY CONVEYANCE

ITEM: 8-RP MMC# 09-2251

STATE HIGHWAY ADMINISTRATION: Located on the south side of MD144, 100 feet north of Gilpin Road, Allegany County, Maryland

EXPLANATION: In accordance with COMAR 14.24.05, approval is requested to dispose of a parcel of land, as described, which is excess to the needs of SHA. The property to be conveyed consists of + 0.03 acres and is being conveyed to the adjoining owner. The consideration amount includes SHA administrative costs.

SPECIAL CONDITIONS: None

GRANTOR: State of Maryland, State Highway Administration

GRANTEE: Paul P Stickley and Janice L Stickley as tenants by

the entireties

CONSIDERATION: $500.00

APPRAISED VALUE: $124.00, Dwayne Kershner, staff appraiser.

Reviewed and approved by Harry Bowman, Review Appraiser Review Section (one appraisal, one review appraisal per form 19)

REMARKS: Approval of conveyance is requested in accordance with the Section 8-309 (f) (1) (ii) of the Transportation Article, Annotated Code of Maryland.

SHA is concurrently requesting permission to dispose and execution of the Deed.

The Deed has been forwarded to the Executive Secretary, Board of Public Works for execution.

BOARD OF PUBLIC WORKS ACTION - THE ABOVE-REFERENCED ITEM WAS:

APPROVED DISAPPROVED DEFERRED WITHDRAWN

WITH DISCUSSION WITHOUT DISCUSSION

Robert Gay – 410-545-0433 BPW -- 03/24/10

DEPARTMENT OF TRANSPORTATION

ACTION AGENDA

REAL PROPERTY CONVEYANCE

ITEM: 9-RP MMC# 09-2252

STATE HIGHWAY ADMINISTRATION: Located on the south side of MD144, 100 feet north of Gilpin Road, Allegany County, Maryland

SPECIAL CONDITIONS: None

GRANTOR: State of Maryland, State Highway Administration

GRANTEE: Clint D McCusker and Jan M McCusker as tenants by the entireties

CONSIDERATION: $500.00

APPRAISED VALUE: $150.00 Dwayne Kershner, staff appraiser.

Reviewed and approved by Harry Bowman,

Review Appraiser (one appraisal, one review appraisal per form 19)

REMARKS: Approval of conveyance is requested in accordance with the Section 8-309 (f) (1) (ii) of the Transportation Article, Annotated Code of Maryland.

SHA is concurrently requesting permission to dispose and execution of the Deed.

The Deed has been forwarded to the Executive Secretary, Board of Public Works for execution.

BOARD OF PUBLIC WORKS ACTION - THE ABOVE-REFERENCED ITEM WAS: