Idaho Recreation and Park Association

Meeting Minutes

October 16, 2013

Conference Call

10:00 AM MST, 9:00 AM PST

Present: Doug Eastwood, Dave Fair, Sarah Wilkerson, Lynn Welch, Eric Newell, Josh Oakes

BUSINESS

  1. Budget

FY2013 IRPA BUDGET (Amended 5/10/13)
As of
REVENUE / PROPOSED / RECEIVED this Quarter / RECEIVED to Date / DEFICIT/OVERAGE
Advertising Sponsorships (Newsletter) / $500.00 / $500.00
Commercial Membership Dues / $600.00 / $300.00 / $300.00
*Friends of IRPA Membership Dues / $50.00 / $25.00 / $25.00
Great Western Park & Playground Scholarship / $500.00 / $500.00
IRPA Conference / $63,500.00 / $6,381.29 / $57,118.71
Miscellaneous / $100.00 / $100.00
Professional/Agency Membership Dues / $3,600.00 / $4,320.00 / -$720.00
Savings Account Interest / $5.00 / $3.32 / $1.68
Student Membership / $100.00 / $100.00
Student Scholarships / $1,000.00 / $1,000.00
Workshops / $1,650.00 / $1,650.00
TOTAL REVENUE / $71,605.00 / $0.00 / $11,029.61 / $60,575.39
EXPENDITURES / PROPOSED / SPENT this Quarter / SPENT to Date / REMAINING
Awards & Plaques / $600.00 / $499.50 / $100.50
Citizen Board Member / $300.00 / $300.00
Conference / $59,000.00 / $6,050.00 / $52,950.00
Contingency/Miscellaneous / $65.00 / $65.00
Great Western Park & Playground Scholarship / $500.00 / $500.00
IRPA Research & Service Grants / $1,500.00 / $1,500.00
IRPA Scholarships - Students / $1,000.00 / $1,000.00
Leon Green Scholarship / $100.00 / $100.00
NRPA Affiliate Dues / $240.00 / $240.00 / $240.00 / $0.00
Postage / $50.00 / $9.00 / $41.00
President / $1,500.00 / $1,823.56 / -$323.56
Quarterly Newsletter / $1,400.00 / $1,400.00
STORE / $0.00 / $0.00
Travel/Meetings / $4,000.00 / $4,000.00
Web Page Maintenance / $350.00 / $199.60 / $150.40
Workshop Expenses / $1,000.00 / $1,000.00
TOTAL EXPENSES / $71,605.00 / $240.00 / $8,821.66 / $62,783.34
**$2,000 was for start-up costs for the Idaho-Montana conference $2,381.29 revenue from Joint Conference.
*Dollar amount is at State Parks & Recreation Department
Account Balances
Business Account / $5,878.37
Conference Account / $4,584.37
Money Market Account / $11,460.17
$21,922.91
  1. $450 was the cost for a Commercial membership, the Board decided that $350 would go towards conference and $100 would go towards membership dues because if a commercial entity just signed up to be an IRPA member, it would cost them $100. With the $450, they receive membership & exhibit space.
  2. 23 vendors were in attendance at conference; therefore, $10,350 will need to be pulled out. $8050 is for conference and $2300 for membership dues.
  3. Each state will receive a percentage of the conference revenue, based on the # of attendees for from each state respectively.
  4. All of the proceeds from the auction items went back into the Idaho student scholarship fund= $1100 dollars.
  5. Eric is going to pull out all of the membership dues for each entity: Idaho, Montana & ASLA; issue checks. Then proceed to percentages of revenues. ASLA is just based on vendors—Josh is going to let Eric know how many vendors were recruited by ASLA.
  6. There will be a call between Dave and Kory in regards to $2000 money exchange last year in Montana and this year in Idaho.
  7. Budget for the coming year will be sent to the Board in the next few weeks.
  1. Membership
  2. Approximately 185 members (15 retired, 15 non-active). Around 140 active members currently in IRPA.
  1. Website
  1. Josh and Lynn were switched on the website for Leadership Members. Sarah will work over the next few weeks to make changes to the website, for example the by-laws and membership dues pages.
  1. 2014 Conference
  1. Gary Warr has stepped up and stated he will be conference chair for the IRPA annual conference in 2014.

NEXT MEETING DATE / TIME & AGENDA ITEMS

In Person: December 6, 2013 at 9 a.m. in Post Falls, Idaho

Email any items you would like to see on the agenda to Sarah.

  1. Budget
  2. Executive Director Discussion
  3. Logo
  4. Role of Retired individuals in IRPA