D R A F T

Board Meeting

#202-1755, VancouverBC

April 10, 2005 10AM-1PM

Minutes

(approved as corrected May 13, 2005)

Present:Dr. Wolfgang Linden, Dr. Mike Foreman, Dr. Trish Crawford, Dr. Don Hutcheon, Steven

Horvath, Dr. Nicole Aubé, Dr. Catherine Bond

Guest:Dr. Zal Saper

Call to Order 10:08am – President, Wolfgang Linden

Approval of Minutes of the previous meeting (February 19, 2005)- 1)top of p.2 place a period after “members” and strike “…while qualifying in psychology and fully qualified Psychologists.” add a period after members. 2) under V11.e) correct spelling error “..academiticians..” should be “…academicians…” MOTION: (Dr. Foreman) to approve the minutes as corrected. Carried unanimously. 10:18 hrs.

Approval of the Agenda – Additions a) CPAP representatives; b) APA Council meeting for BC psychologists who hold membership with APA (i.e. approx. 100) c) Times for next 2 meetings re: BCPA Board. Action: Wolfgang to identify members re: Item b., Motion: (Don Hutcheon) to increase agenda with inclusion of items a, b, and c. Motion: To approve the additions. Carried unanimously.

Update Referral Service

Dr. Saper was asked to provide feedback as to under takings with the referral service technology update. The order of #5 pushed up – endorsed by Board

Update Referral Service Technology

  • Website design needs to be completed. SunRaye is the major problem and needs to be eventually removed as current developer of website hosts.
  • Access to website at SunRaye causes major problems. When complaint calls are made about problems, SunRaye is less than responsive.
  • Zal has identified mistakes and suggested a new website be developed. The new host site provider should be able to oversee everything competently (e.g.; CSS, PHP, FLASH)
  • Zal further suggested that the old site (SunRaye) should be used (office admin features) until the new site (e.g.; FLASH) is fully operational and then the new function added or replaces the current website as overseen by SunRaye.
  • Currently the content management system is operational but needs further refining
  • Overall SunRaye is required for the time being until the new functions can be fully developed and operational by the new host.
  • Discussion re: aforementioned ensued between Board and Zal.
  • Wolfgang’s statement summed up priorities: a) remove SunRaye ASAP b) get referral system up and running by June 15, ’05 and ready for use to BCPA constituents by July 15, ’05.
  • Zal stated he felt he could have the new data base by summer “05 and will contact Wolfgang’s student re: website design to augment his services.
  • The bottom line is in-house and public access for the referral service a priority by the Board
  • Membership renewal July 15-Sept.15 subsequently terminates our involvement with SunRaye.

Motion: (Steven Horvath) New website to be Abacus host and $5,000 allocated for Dr. Zaper’s contribution thus far in redesigning the referral service. Dr. Zaper to invoice BCPA for $5,000 the week of April 11, ’05 to be paid by BCPA ASAP Passed unanimously by Board.

Motion: (Steven Horvath) Board to approve bookkeeper Gilles Guista and hire forthwith. Passed unanimously by Board

Motion: (Dr. Crawford) Wolfgang to be provided signing authority for Royal Bank business Passed unanimously by Board.

Motion: (Trish Crawford) BCPA to complete application for a credit card. Signatories to be President and Treasurer currently and to include Staff admin in future. Maximum limit of $10,000. Action Don to set up w/Royal Bank. Passed unanimously by Board

Motion: (Steven Horvath) Royal Bank to add a $5,000 line of credit to account. Action Don to set up w/Royal Bank. Passed unanimously by Board.

ADDENDUM April 15, 2005 as per the direction of Dr. Donald Hutcheon, R.Psych, Chartered Psych. BCPA Treasurer: As of April 30th, the following people will no longer have signing authority: Mike Olson, Trish Crawford, Terence Estrin, Jeffrey Morley.

Finance Report

Don provided overview of two interviews with candidates for bookkeeping job as Lise Milligan wanted a replacementASAP. Choice: Gilles Guista (French, qualified CGA) has worked for a non-profit organization and has 18 private accounts. Currently is in private practice in accounting. Charges $22/hr and requires approx 2 days per month to complete bookkeeping transactions for BCPA.

Other news: Don liquidated $30,000 T-bill (book value $29,960) prior to April 16th due date to allow funds to accommodate payables at month end. Could not provide the quarterly report (Jan.1-March 31) at this time as bank balance for quarter not received until April 15. To be provided next Board meeting – May 13th meeting. Action: Don to present quarterly report at May 13th meeting.

President’s Report

Personnel situation updates and contract renewals. Mike, Shona, Ann Marie and Kathryn to be given written letters noting extent of job function during the year 2005. Action: To be completed by Wolfgang ASAP.

  • Advocacy Updates Wolfgang will contact Myra Hudson former employee of Pacific Blue Cross re: psych files and billing re: third party billing procedures, etc. More specifically: Myra to help BCPA re: prioritizing issues re: 3rd party billing or employees. Increasing psychological benefits via an extended health care. Action: Wolfgang to contact Myra Hudson
  • Respond to correspondence Wolfgang received a letter re: clarification from a psychologist why are psychologists currently not placed on passports as professional vouchers for passport applicants? Motion I Action Wolfgang to prepare a submission to CPA re: psychologists as professional vouchers for applicants. Motion II Action BCPA as bargaining agent. Wolfgang stated BCPA, unlike BCMA, does not have the mandate to act as a bargaining agent. Wolfgang needs greater clarity on what it means to be a “bargaining agent” for psychology in general and will place on the agenda for the next AGM after receiving clarification of this role by more informed parties.

Newsletter The Newsletter will go out on time! Thanks is given to the staff’s hard work!

Update on DRN (Disaster services)

Nicole stated DRN will have a meeting on Tuesday April 12th re: Tsunami attack – what would work re: crisis intervention strategies.

Assignment of Board Member and Committee Liaison

Don – Treasurer and Co-Secretary

Committee Liaison

  • Continuing Ed. Committee and referral committee. Currently no functioning committees. Continuing education committee does not have a chair. In conjunction, no board member currently chairs the Referral Committee while refinement to technology is ongoing by Dr. Saper.
Discusion regarding future ED for BCPA

Tabled. Dr. Cam Ellison to be called by President to attend in person or by conference call next Board Meeting on Friday May 13th, ‘05

APA Council representative

Trish stated approximately 100 BCPA members are also members of APA and a delegate is elected every three years as a BCPA representative to the APA council. Council meetings are held twice yearly, one in February and one in August. Motion: (Nicole Aubé) To provide $2000 financial per annum. Unanimously passed by Board.

CPAP

Action Wolfgang to think about becoming CPAP rep. for BCPA and to contact Dr. Jennifer Frain, Chairperson of CPAP.

Schedule of Next Meetings

a)Friday

May 13 (1 – 4PM) 3184 W. 5th Ave.Vancouver (604-732-0518) Nicole Aubé’s home

b)Saturday

June 25 (9-12AM) 1755 W. Broadway (BCPA office)

Adjournment – 1:10PM

Minutes:Dr D.S. Hutcheon, R. Psych

Chartered Psychologist (UK)

Minutes of April 10, 2005 BCPA Board Meeting-Approved as Corrected on May 13, 20051