WCPSS Read to Achieve Portfolio Procedures

Completed Portfolio
(for students who are using the portfolio as a Good Cause Exemption) / Incomplete Portfolio
(for students who have been working on a portfolio and have NOT completed the portfolio by the end of the year and DO NOT pass the EOG, Read to Achieve Test or qualify for a Good Cause Exemption) / Stopped Portfolio
(for students who do not need a portfolio as a Good Cause Exemption)
The following items should be included
  • Component 1: Individual Student Summary Report for Reading 3D. Teachers should print student summary pages that include benchmarking and progress monitoring scores.
  • Component 2: PEP (if applicable)-all updates, reviews and changes to the PEP must be documented and kept in the completed student portfolio
  • Component 3: All attempted, scored and verifiedpassages must be contained in the portfolio. Students must have demonstrated proficiency on atleast three passages for each of the 12 standards.
  • Hard copy of Electronic Student Summary Score Sheet
  • Promotion Recommendation Form
  • Students who pass the EOG AND have a completed portfolio: The contents of the portfolio DO NOT have to be included in the cumulative folder and should be shredded.
/ Steps to follow
  • Incomplete portfolio remains at base school during Reading Camp
  • Store in secure location
  • At the beginning of the new school year, provide incomplete student portfolio to 4th grade teacher of record
Traditional:
  • At the beginning of camp, the principal, assistant principal or IRT will drop off a hard copy of the Electronic Student Summary Score sheet to the host site.
  • At the end of camp, the principal, assistant principal or IRT will pick up all attempted and scored passages, along with completed copy of Electronic Student Summary Score Sheet.
  • Store securely
  • School decides who will enter data into Electronic Student Summary Score Sheet at base school site at the end of camp.
Year Round:
  • At the end of camp, return to IRT and store securely.
/ Shred all attempted and scored passages
Good Cause Exemptions:
  • Students who demonstrate, through a student reading portfolio, reading proficiency appropriate for third grade students.
  • Students who demonstrate proficiency on the Read to Achieve Test.
  • Limited English Proficiency students with less than two school years of instruction in ESL Program.
  • Students with disabilities whose individualized education program indicates (i) the use of the Extend I alternate assessment, (ii) at least a two year delay in educational performance, or (iii) receipt of intensive reading interventions for at least two school years.
  • Students who have (i) received reading intervention and (ii) previously been retained more than once in kindergarten, first, second or third grades.
  • Students who demonstrate reading proficiency appropriate for third grade students on approved alternative assessments approved by the State Board of Education.

  • Component 1: Copy of Individual Student Summary Report for Reading 3D that includes benchmarking and progress monitoring scores
  • Component 2: Personal Education Plan(if applicable)
  • Component 3: Hard copy of Electronic Student Summary Score Sheet indicating completion of 3 examples of mastery with a combined score of 70% or above for each of the 12 standards
  • Promotion Recommendation Form
  • All items are kept in orange folder within student cum folder.
/
  • Component 1: mClass Reading 3D benchmarking and progress monitoring
  • Component 2: PEP (if applicable)
  • Component 3: all attempted and scored passagesand
ongoing completion of Electronic Student Summary Score Sheet. All attempted portfolio passages attempted to date should be indicated. / N/A
Completed Portfolio
(for students who are using the portfolio as a Good Cause Exemption) / Incomplete Portfolio
(for students who have been working on a portfolio and have NOT completed the portfolio by the end of the year and DO NOT pass the EOG, Read to Achieve Test or qualify for a Good Cause Exemption) / Stopped Portfolio
(for students who do not need a portfolio as a Good Cause Exemption)
  • Sign Student Promotion Recommendation Forms for any third-grader that has completed the portfolio requirements
  • The Promotion Roster does not need to be sent to Central Office for Superintendent signature as Data and Accountability with the Superintendent will submit all necessary information.
/ N/A / N/A
  • Shred all attempted and scored passages once the portfolio has been reviewed and the Promotion Recommendation Form completed.
/
  • Nothing at this time
/
  • Shred all attempted passages and scored passages

August 28, 2014