October 2014 Page 2 of 6
ASSE Council on Practices and Standards Self-Evaluation Matrix
The purpose of the Council on Practices and Standards (CoPS or CIG) Self-Evaluation Matrix is to assure that each Practice specialty or common interest group (PS or CIG) fulfills its purpose as stated in Section 11.1 of the Council on Practices and Standards Operating Procedures:
“The purpose of each practice specialty or common interest group is to promote the advancement of the safety profession and to foster the professional well-being and development of its members. A practice specialty or common interest group represents a specific SH&E expertise, industry or discipline. The practice specialty or common interest group shall assist in developing and supporting the Society strategic plan and develop and define resources to accomplish the mission, purposes, goals and objectives of the Society.”
Instructions:
In order for the Self-Evaluation Matrix (Matrix) to serve as a means to govern the activities of practice specialties and common interest groups or CIG (PS or CIG), minimum performance criteria have been established by the Council based upon relevant Standard Operating Procedures (Society Operating Guidelines, Section 11, Council on Practices and Standards) and the needs of both the Council and the PS or CIG and their members. This document should be used by each PS or CIG Administrator and their Advisory Committees to guide their activities and planning throughout each Program Year. It also serves as the document that is submitted to the CoPS Awards and Honors Committee to determine the receipt of Council awards.
The Matrix is composed of two sections. The first delineates the minimum performance requirements for each PS or CIG. In order to be eligible for either gold or silver status a practice specialty or common interest group must first meet the initial requirements. The second section provides each PS or CIG with the opportunity to demonstrate those tasks and activities they have undertaken that are over and above the mandatory requirements.
Each PS or CIG is expected to maintain appropriate documentation of any of their achievements and tasks completed. Supporting Documentation does not need to be submitted at the time of the application, but must be made available upon request.
SECTION I – GOVERNANCE AND ADMINISTRATION
Minimum practice specialty or common interest group governance requirements are detailed in this section of the Matrix. PS or CIGs can then be considered for the second section to qualify for an award if the following requirements below are met.
Section I – Basic ElementsElement / Description / Yes / No
Tactical/Operational Plan / Does the practice specialty or common interest group have a written tactical/operational plan that is reviewed by the Advisory Committee on an annual basis to move the Society Strategic Plan forward? / X
Advisory Committee / Does the practice specialty or common interest group have an Advisory Committee in place and does it include at least the following positions/committees:
· Administrator
· Assistant Administrator
· Secretary
· Publication
· Membership
· Awards and Honors
· Professional Development
· Body of Knowledge
· Website/Social Media Chair / X
Meetings / Was the practice specialty or common interest group represented at Council meetings (either physical meetings or conference/virtual meetings) by either the Administrator, Assistant Administrator, or designated member of the PS or CIG Advisory Committee? / X
HOD Participation / Did the Administrator or his/her proxy attend the House of Delegates meeting? / X
Technical Publications / Did the PS or CIG maintain current content on their online site/blog, which is equal to one technical article per month? (word count not required) = NA per CoPS 3-10-2015. Produced 3 “World Focus” Technical Publications. / NA
Awards and Honors / Did the PS or CIG submit nominations for CoPS or CIG Awards? / X
PDC Participation – Roundtable Topic Submitted / Did the PS or CIG submit a Roundtable Topic? (selection not required) / X
LinkedIn Activity / Does the PS or CIG regularly post on social media sites (e.g.: LinkedIn)? Examples of postings include informational articles, requests for information, and member questions and answers. / X
Advisory Committee Succession Planning / Has the PS or CIG established a written succession plan with identified action items to identify qualified candidates for required contested elections? / X
Section II – Substantial Achievements by the practice specialty or common interest group
1. What special projects or initiatives, of a technical or professional nature, did the PS or CIG undertake during the past year and what demonstrable impact did they have on ASSE, SH&E Professionals, and the practice of the profession? How did these initiatives positively impact the ASSE Strategic Plan? (Note: Please keep this section to no more than one page).
a. Several international SH&E-related items were uploaded to ASSE’s Body of Knowledge.
b. IPS LinkedIn group continues to have high participation / active discussions on global technical SH&E related issues, jobs posting etc.
c. Several technical queries of global SH&E aspects were addressed by IPS received from ASSE – Ask a Question Channel
d. A Special Project Chair on Country Profiles was established and additional country profiles were provided for the IPS website
e. World Focus continued with technical articles from around the World and interviews with subject-matter experts from Korea, China and Kuwait were published in World Focus.
f. The International Practice Specialty Advisory Committee webpage is being updated with all relevant & useful global content
g. IPS conducted an International Leadership Forum at Safety 2013, which featured international leaders from Australia, Institution of Occupational Safety and Health, UK and CSSE.
h. IPS held a 1-day forum on global SH&E metrics in Lake Buena Vista, FL. The forum addressed North American, Asian and European Union performance measures and sustainability metrics.
2. What activities did the PS or CIG add value to its membership? What demonstrable impact did these initiatives have on the membership? (Note: Please keep this section to no more than one page).
a. IPS and the Center for Safety & Health Sustainability established an understanding to help support multinational companies with respect to global SH&E issues.
b. IPS held its open calls / webinars on:
i. Asia-Pacific SH&E regulations,
ii. Gulf Cooperation Council Countries SH&E regulations and
iii. Top five challenges faced by SH&E professionals globally, which are available on IPS website
c. IPS held its annual open meeting and networking event at Las Vegas, which included a presentation by Bill Sims.
d. IPS sponsored several sessions and an International attendee meeting room at Safety 2014.
3. What additional factors and achievements do you believe warrant the PS or CIG for additional recognition? What demonstrable impact did these initiatives have on the membership? (Note: Please keep this section to no more than one page).
a. In accord with new CoPS requirements, IPS established a new TOC (Tactical/Operational Committee) for 2014-2016.
The committee, a sub-committee of the IPS Advisory Committee, has eleven members (10 members plus the Committee Chair).The members represent Europe, Middle East, India, South East Asia and the Far East (Singapore, China, Japan, etc.). In this hemisphere, other committee members represent Latin America and North America, including the U.S.A.
b. Developed a new IPS TOP (Tactical/Operational Plan) to replace the previous IPS Strategic Plan.
The IPS TOC developed this comprehensive plan, which consists of 8 objectives and includes projected action “Target” dates.
The eight objectives are:
(1) Continue to spread the IPS liaison network across the World
(2) "Think Globally, Act Locally"
(3) Promote ASSE Membership
(4) Partner and ally with organizations/companies in specific countries to identify areas of need and common interest with IPS/ASSE
(5) Develop Partnerships and Alliances
(6) Identify, leverage and align IPS Tactical/Operational Plan, and member knowledge and resources, with the ASSE Global Plan as it is being developed
(7) Communications Plan: define and communicate with our external ASSE and other stakeholders (in addition to our IPS members) on who the IPS is, its network and other benefits.
(8) Develop a value proposition for IPS membership to be communicated in the Communications Plan Objective above (internal IPS members and external stakeholders.)
c. The practice specialty has established regional liaisons, sub-liaisons and Country Liaisons across the world to share SH&E issues and legal requirements for their respective regions with International Practice Specialty members.
d. The number of countries represented by regional liaisons and sub-liaisons has increased from 16 countries in 2012 to 26 countries in 2014.
e. The immediate Past IPS Administrator and the current IPS Membership Chair are both ASSE Ambassadors for the Middle East, India and South East. They continued to support ASSE Ambassador Program and represented at several international SH&E forums and professional development conferences at Malaysia, Oman, Bahrain, India, UAE and Kuwait. In January 2015 they were both instrumental, with great support from ASSE Staff, in establishing 3 more ASSE Chapters in India.
f. International Practice Specialty has established more than 30 Advisory Committee members, including regional liaisons and sub-liaisons, to support members worldwide.
g. To ensure continuity of the group’s activities, vision and mission, we have established clear succession planning for all positions.
h. IPS successfully achieved Gold status consecutively as per CoPS Self-Evaluation Matrix