Request for Membership

Request for Membership

Applicants Name:______

Staff Payroll Number:______

Department:______

Telephone Extension No.:______

In applying for membership of the College Social Club, I agree to having a membership fee** of €3 per fortnight (if paid fortnightly) or €6.50 per month (if paid monthly) deducted from my salary

Applicant’s Signature:______

Date:______

The completed application form should be returned to a Social Club Committee Member:

Shirley Kearney Chairperson, Deirdre O’RiordanTreasurer,Deirdre Franklin Secretary Pauline Kennedy &Meg Roche Joint PRO, Paula Treacy, Ann-Marie Ryan and Geraldine Murphy

For Official Use

FINANCE OFFICE/PAYROLL

Signature:______

Date:______

Membership No.:______

** Annual membership fees will be recommended at each Annual General Meeting by the

Executive Committee. Membership fees are payable on a monthly or fortnightly basis

depending on the members salary payment arrangement with MaryImmaculateCollege.

Christmas €€€€Savings Club

Please read the following notes covering the administration of the Christmas Saving Club.

1. Only members of the College Social Club are eligible to join the Christmas Savings Club.

1. All amounts will be deducted at source from salary and will be paid into the College Social Club “Christmas Savings Club”. This special savings club will be administered by the College Finance Office in conjunction with the CSC Chairperson/Treasurer.

1. The “Christmas Savings Club” will be deducted continuously throughout the twelve months of the year. The amounts saved will be paid during the end of November or first week of December each year.

1. At the start of each year, you will nominate an amount to be deducted. This amount cannot be changed until the start of a new year.

If you are in agreement with the above please complete the following and return with your membership form.

Name:
Payroll No: / Department:
Salary Frequency: /

Fortnightly/Monthly

(Delete as appropriate) /

Amount to be deducted:

€______per ______

Signed:______ Date:______

For Official Use / Committee Member / Signature / Date / Membership No.
Finance Dept;

CONSTITUTION

1.Name

The Club shall officially be known as the Mary Immaculate College Social Club but be called the College Social Club or CSC for short.

2.Objectives

2.1To promote and support the social activities of members.

2.2To provide support to other social activities organised within the College.

2.3To provide a forum for support and exchange of ideas for members within the club.

2.4To provide regular feedback to members as required.

3.Membership

3.1Full membership shall be open to employees of MaryImmaculateCollege both full and part-time.

3.2Employees of the MIC Students Union, retired employees of MIC and/or staff on secondment to MIC are eligible for membership of the College Social Club

4.Structure

4.1The Executive Officers (elected from the Committee) shall comprise a Chair, Secretary, Treasurer and P.R.O. The Executive shall, subject to the direction of the Club at the Annual General Meeting, have all the powers necessary to carry on the work of the Club. In the event of an Executive member being unable or unwilling to perform the duties of the office, for whatever reason, the Committee will appoint another person qualified under clause 3.1 above to perform the duties of the officer until the next Annual General Meeting. Executive members shall hold office for a period of one year, but may stand for re-election the following year.

4.2The Executive may appoint a sub-group from time to time to facilitate the club’s business.

5.Quorum

5.1Regular attendance at meetings shall be deemed necessary.

5.2In order to have a meeting, a quorum of 25% including 2 officers shall be necessary.

6.Annual General Meeting

An Annual General Meeting shall be held in February/March each year.

7.Extraordinary General Meeting

An Extraordinary Genera Meeting shall be held in the event of an urgent matter to

be discussed.

8.Amendments

8.1Amendments to the Constitution shall be made by any named representative, submitting to the Secretary of the Club a resolution or resolutions in writing to be received not less than 4 (four) weeks prior to the date of the Annual General Meeting.

8.2Such resolutions shall require the consent of two-thirds of the members present, before being ratified.

9.Membership Fees

9.1Annual membership fees will be recommended at each Annual General Meeting by the Executive Committee.

9.2Membership fees are payable on a monthly or fortnightly basis depending on the members salary payment arrangement with MaryImmaculateCollege.

STANDING ORDERS

All meetings of the Club (Annual, Extraordinary, General) shall be conducted in accordance with the Standing Orders as set out below

1.Annual General Meeting

1.1The Club shall hold an Annual General Meeting before the end of February. Notice of the AGM shall be sent by the Secretary to all members not less than 4 (four) weeks before the date of the AGM. Papers for the AGM shall be sent to all members not less than 7 (seven) days before the date of the meeting.

1.2 The function of the AGM shall be:-

-to receive reports from the Executive Officers

-to elect members of the Executive

-to elect members of the Committee

-to consider motions proposed and seconded by members and received before the AGM in accordance with 1.1 above.

-to approve the annual subscription fees recommended by the Executive

-to allow time for Any Other Business

2.The Chair

Speakers shall address meetings through the Chair. The Chair shall guide the meeting and determine the order of speaking.

3.Motions

All motions including amendments to the Constitution must be proposed and seconded by members.

3.1 Notice of any motion to be proposed at the AGM specifying the proposer and seconder of the motion shall be submitted in writing to the Secretary at least 6 (six) weeks before the AGM and distributed to members at least 4 (four) weeks before the AGM.

3.2 The proposer or seconder shall present the motion and thereafter it shall be open for debate; it may only be withdrawn with the consent of the proposer. The Chair may decide to defer the motion to another agenda.

3.3 The proposer or seconder of the motion shall have the right to sum up the debate immediately prior to a vote being taken.

3.4 All amendments to motions must be proposed and seconded by named representatives.

3.5 Notice of any motion to be proposed at an Extraordinary General Meeting of the Club shall specify the proposer and seconder and be submitted in writing to the Secretary not less than 3 (three) weeks before such a meeting.

3.6 The Secretary, when giving notice of an Extraordinary General Meeting, shall specify any motion to be proposed thereat and the names of the respective proposer and seconder of the motion. In addition, the names of those full members, who have called the meeting, shall also be specified by the Secretary.

4.Voting

A.Motions

4.A.1 Fully paid up members are entitled to vote on any motion put to the AGM. The Chair shall have a single casting vote to be used only in the event of an equality of votes on a particular motion.

4.A.2Voting will be by show of voting cards issued immediately prior to the start of the AGM, (one card per member) or by show of hands.

B.Elections to Executive Committee

4.B.1Executive members who intend to resign at the next AGM should notify the Secretary of their intention at least one month prior to the AGM.

4.B.2Nominations for the vacant position(s) must be proposed and seconded by named representatives.

4.B.3 Nominations as above must be received by the Secretary at least 4 (four) weeks before the date of the AGM. If more than one person is nominated for a vacant post, a vote will be held by means of secret ballot.

4.B.4 Late nominations shall not be accepted.

4.B.5 Votes will be counted by 2 (two) tellers, who are not party to the election/nomination process. The 2 tellers will be appointed by those members attending the meeting.

4.B.6 In the event of an equality of votes after a second election, the Chair shall have a casting vote.

5.Extraordinary General Meeting

5.1 The Executive may, on their own resolution, or at the request of at least one-third of the members of the Club, call an Extraordinary General Meeting. At least 2 (two) week’s notice, with the specified matter, time and venue of the meeting, shall be sent to every member. Major policy and constitutional changes must be approved by at least two-thirds of the membership.

5.2Extraordinary General Meetings shall only consider the business for which that particular meeting has been called.

6.Social Club Finances

6.1 A detailed record of income and expenditure shall be kept by the Social Club’s Treasurer.

6.2 All expenditure shall be authorised and signed by the Treasurer and one other Officer of the Club, i.e. the Chair, Secretary or P.R.O.

6.3 Annual accounts shall be prepared for the AGM.

6.4 The Executive shall receive regular reports on the Association’s financial position, annual budgets and expenditure.

6.5 All expenses incurred by the Executive members shall be reimbursed, as agreed by the Executive.

6.6 All financial records shall be retained for a period of at least 2 (two) years.

MEMBERSHIP RULES OF SOCIAL CLUB

Who is eligible

1Fully paid up members are eligible to attend all events. Non-members may attend at specified rates.

2Non-members are not eligible for member’s benefits.

3Members are welcome to attend all events but no reduction in membership fees can be made for non-attendance at events.

Payment for events

5All events to be paid in full prior to event.

6Refunds cannot be guaranteed for any events organised by the College Social Club.

Vouchers / Tickets

7Vouchers/Tickets are non-transferable. This applies to all events run by the College Social Club.

Prizes

8All prizes to be collected within 1 week.

9Sponsorship of Events

The Social Club may give sponsorship to events and/or help promote other College social activities, as determined by the Executive.

11.Final Say

The Social Club committee reserve the right to expel any member not in compliance with the above rules.

Ref: CSCMembership Forms – updated Shirley Kearney, Chairperson 20/03/2012