Rotary Club of Swarthmore
Minutes of the January 27, 2010 Board Meeting
President: / Betty Ann FlynnPresent: / Brian Casey, Perri Evanson, Cathy Darrell, Marv Gelb,
Ann Hansen, Ray Hopkins, Gudmund Iverson, Craig Fava, Harry Urian, George Whitfield, Ken Wright, Marty Spiegel, Dean Wolfe, Joy Charlton, Grace McAndrews, Josh Twersky, Steve Laxton, Gladys Snively
Absent: / Trisha Hall, Mike Malone, Ron VanLangeveld, Hillard Pouncy
President Flynn called the meeting to order at 4:45.
The minutes of the December meeting were approved, as presented.
Treasurer’s Report:
The December Report was approved, as written.
President’s Report:
President Betty Ann requested a change in the Board, citing an overwhelming obligation on the part of the Treasurer. Elko & Associates, our CPA firm, has contacted her regarding the extensive changes to Form 990. After significant deliberation with Elko, Betty Ann requested that this be done with them. Gladys Snively will take over the books, while Gudmund Iverson will continue with the Shelter box funds and PolioPlus (Happy Dollars). Gudmund has also assumed responsibility for Public Relations. The Board approved.
Betty made a motion to remove the Rotary Club of Swarthmore’s obligation to the Chester Coop. In October 2007, the Board had committed to a $4,000 loan to the Coop. That commitment is now removed.
As of the meeting 9 Shelter boxes will be sent to Haiti. Congratulations to all who have helped with effort!
Board Member Reports
President Elect:
Nothing to report.
President Nominee:
Steve Laxton reported that they are currently working on the Silent Auction, and plan on booking the Swarthmore Community Center.
Secretary:
Nothing to report.
Treasurer:
Nothing to report.
Publicity and Photos:
Gudmund Iverson was complimented on his expeditious article in the Swarthmorean regarding the Shelter boxes.
Attendance and Retention:
Nothing to report.
Community Service:
The Spring Fun Fair is tentatively set for Sunday, April 18, 2010, and the theme will be: One World Helping Others.
International Service:
The water project in More Tomorrow, Belize is still a work in progress.
Currently, the Club is investing time, efforts and money in a retirement community, early childhood/literacy, and water project in Belize.
Membership:
At this time, we are net 1 member. Ann Hansen has asked for each member to give at least one new name to the committee.
Vocational Service:
Grace McAndrews reported that the internship in April will be given to a student interested in the Philadelphia Zoo.
Also, there was much discussion regarding the $500 Essay Award. It was suggested that this award be need based, and go to a student not normally recognized. To that end, it was decided that the student would be chosen with the help from Ron Van Langeveld who would know a good candidate.
Programs:
Nothing new to report.
Rotaract:
Joy Charlton reported that the club has pared down to just the most committed students. They are busy working on Philadelphia projects and are ready to help at the FunFair and provide a pretzel stand.
Interact:
Cathy Darrell reported that Interact is currently working on the February Food Drive, and working on activity ideas for the Fun Fair.
Rotary Foundation:
Craig Fava reported that 14 members have contributed. He has set a completion date of February 28th.
Gundaker:
Harry Urian reported that the scholarship drive is continuing. The fundraising campaign will start mid-March.
Technology:
Brian Casey reported that training for the District Database continues. He met with Perri Evanson to train her on the system, and will meet with Ken Wright to train him on the Attendance functionality. He is also working with Gladys Snively on evaluating the Dues module to facilitate member billing. Shirts are also on order, using a heavier weight fabric and will be ready by the Fun Fair.
New Business:
Will Fairley reported that RYLA has 12 students attending, with 10 from SHHS, 1 from Chester and 1 from Philadelphia.
With no additional business to report, the board adjourned at 5:40.
The next meeting of the Board will be held on February 24th at 4:30.
Respectfully submitted,
Perri Ann Evanson, Club Secretary