TAFE NSW - Sydney Institute, Petersham College – Senior Staff Meeting 18 November 2009
Minutes of Petersham College Senior Staff Meeting
18 November 2009 Crystal Street A1.10
Chair: Janet Bailey, Library Manager
1 Welcome and ApologiesWelcome to Michael Philipou
Attendance and apologies are marked on the attendance sheet.
2 Digital Marketing Strategies
Fran Cane, Director Promotions and Communications outlined the range of digital marketing strategies being implemented by Sydney Institute. These strategies include:
· Teaching Section Webinars - like “Hot Topics” via the web. Three Petersham Head Teachers hosting the webinars;
· Facebook: Sydney Institute Facebook site had 425 fans. Petersham college has four Facebook pages and Fran will talk to the people that set them up to see if we can combine them;
· Sydney Institute is on Twitter, YouTube and Flickr
· Hot courses.com: Has student reviews, about 70 on at the moment. State Medal and Institute Award winners were invited to do a review which Fran has uploaded to the site. In 3 months 714 people had viewed SI profile
· Google AdWords –sponsored link which is reviewed on a weekly basis
Fran highlighted that we there are currently eight types of scholarships available and in the last fortnight we have had an interest of 60 people.
Feedback on Web results
· July - 600 inquiries; September - 825
· 5077 courses were viewed from that site in September so that’s a good investment for TAFE NSW Sydney Institute
Relevant website addresses:
www.facebook.com/tafesydneyinstitute (internally blocked site - need to access externally)
www.youtube.com/sydneyinstitute
www.twitter.com/sydneyinstitute (internally blocked site - need to access externally)
LinkedIn is the next phase for digital marketing proposed to be implemented in Sydney Institute
Action: Head Teachers to forward any email address lists for students or prospective students to Fran Cane so that they can be added to the eNewsletter distribution list
Rita informed Fran that Bronwyn Lotty A/Customer service coordinator currently has a database for course inquiries.
Action: Bronwyn to liaise with Rita and have the database sent to Fran Cane.
In December we’ll be promoting “What campus life is about” one of the things on there will also be enrolment checklist.
3 Confirmation of Minutes of the Previous Meeting
The minutes were confirmed as an accurate record of proceedings:
Moved: Tony Garske Seconded: Susan Merhi
4 Business arising from the previous Minutes (See Schedule Attached)
5 ITSA Book Shop Update 2010
Amanda Hall, General Manager, ITSA bookshops provided an update on services provided by the bookshop. Amanda distributed a flyer outlining details of services available including a full print service including shrink wrap - prices vary depending on size A4, A3, double sided etc. Amanda advised that ITSA needed about 10 days notice to arrange printing.
ITSA is currently investigating providing student notes on USB drives and Amanda indicated that an indicative price for a 2gb USB is $12-13. Susan encouraged Head Teachers to take up this service as it reduces our printing costs and is better for the environment. Rochelle Boidin noted that it would be useful to utilise the USB and have the student assessment guide included.
Amanda informed senior staff that there is a free number that teachers and students can call 1800 882 93. Students can order books and they can be delivered to the student’s home address.
6 College Business Items
6.1 OH&S Committee Report
Jonathan Lippa provided an update on OHS Committee activities – the OHS Report is attached to these minutes.
6.2 Updated Room Booking Guidelines – Susan Merhi
Susan distributed the updated guidelines advising that she had convened a meeting and the section representatives that attended the meeting contributed to the updated guidelines.
It was agreed that the guidelines be amended to reflect agreement that the section with “Home Room” responsibility maintain consumables in that room.
Action: Susan to update guidelines regarding “Home Room” responsibility for consumables and issue to Head Teachers
Susan advised that College Executive are now able to access reports that provide data on computer usage in computer rooms based on mouse clicks and key strokes. This information will be used to inform decisions about computer room allocation as well as computer replacements.
Action: Head Teachers to review revised guidelines and provide any feedback, including incorrect or missing rooms to Maria
Susan confirmed current arrangements that, if a room is not used Bronwyn Lotty should be advised so that usage can be amended on REMS. Operations will continue to check room usage.
Susan thanked Head Teachers for their team work which had resulted in minimal clashes.
6.3 Computer Hardware & Software Upgrades
Susan Merhi informed senior staff that A1.06 will be getting new computers and the ones currently in there will be rolled down to C1.20. Crystal street library will get all new computers. Also, we may have 4 computers that could go to west street library or to Hairdressing salons – Susan to discuss with Steve Papadakis.
The software upgrades will take place during the Christmas break. David Healy – Teacher consultant disabilities hearing queried if the disability room is automatically updated?
Action: Susan Merhi to inquire with Steve Papadakis if the disabilities room is automatically updated and inform David Healy.
Action: Any sections that have not yet submitted and would like to submit for a hardware & software upgrade to submit to Susan Merhi by the end of the week.
Susan informed senior staff that the current software on the computers will also be placed on the new/replacement computers that will be provided.
Trish Kenny asked if computers could be rolled down to community organisations which support Outreach programs.
Action: Susan Merhi to check with Steve Papadakis and see computers being replaced are able to be passed on the community
6.4 Enrolment Orders SI, 2010
Susan advised that the enrolment order form is being tweaked and she will be requesting a print out of TIPA be attached to enrolment order forms. Susan noted the need to update staffing page of TIPA as well as course page
Action: Susan Merhi to issue enrolment order form prior to end of term
6.5 Quality Matters
Tony informed senior staff the eATR/eScope system has been moved to Java. Head Teachers may not be able to access the system which may be an issue if new courses are implemented. Head Teachers to try to log into eATR/eScope and if they cannot get into the system, contact the helpdesk on x5678 to rectify the problem.
Tony informed senior staff that there’s been a change to the policy and in future we need to do two assessment validations for new courses in order to have Scope approved.
Action: Tony to clarify if it’s two core units required or one core and one elective and email senior staff the ink to the new policy.
Mimi Teeger suggestion to have assessment validation as a topic at a senior staff meeting in 2010.
Action: Jean or Susan to place “Assessment Validation” on the agenda of a Senior Staff Meeting in 2010
7 Section Update – Barbara Fallone
7.1 What’s new for 09 in Hairdressing & Beauty
Barbara Fallone, Head Teacher Hairdressing and Beauty informed senior staff of new activities in the section including:
· A new Training Package in hairdressing this year and next year there will be a new Training Package in Beauty;
· The section is currently working on promotion to industry and prospective students;
· The first fast track course is finishing this year - 75% success rate;
· Focus for 2009 was Cert II course was great success 2008 enrolments 25 and in 2009 increased to 60;
· Cert II is seen as a pathway for school leavers and TVET – higher school leaving age.
· Next year focus will be in CIV – promoting to current Cert III students;
· Beauty focus for 2009 reducing dropout rate by increasing practical focus of courses and RPL options;
· Barbara distributed hairdressing and beauty pathways flyers
· Cert II in Hairdressing commercial course is run in partnership with Alliance.
· Would like to offer Beauty Cert IV in 2010;
· Barbara distributed semester 1 2010 enrolment information
8 Facilitated Discussions
8.1 Programming for 2010
Jean facilitated a discussion around programming issues as a result of the changes in the teachers’ award. Jean will take the issues raised to HR.
8.2 Review Senior Staff Meeting Format
Held over
9 Child Studies – AFLF Project
Debbie Zappia and John Vulic provided an overview of the Australian Flexible Learning Framework Project on which they have been. Items raised included:
· Developing an online resource to support recognition of prior learning for people working in the Children’s Services industry;
· Lady Gowrie is the business partner;
· Tool developed is titled “my experience with children?”
· Five workers in the field are engaged in the project and seeking RPL;
· The Project wiki was demonstrated to senior staff including the online survey, set up an e-portfolio account, upload evidence to your portfolio. This work in progress the team is working with Tessa Bachmayer;
· John has put together guides and “how to” documents;
· Student stories are uploaded to the wiki for people to see
10 General Business
10.1 Giving Tree – Janet Bailey distributed the flyer to all senior staff
10.2 Taste of TAFE – Tony advised that workshops for Accounting, Hairdressing, childcare and radio are on Wednesday 9 December 09
Action: Tony to send email out to senior staff next week regarding the Taste of TAFE workshops
10.3 Performance Agreement Progress – Tony distributed a copy of the May 2009 Performance Agreement progress Report.
10.4 Stop Work Meeting - Trish Kenny reminded senior staff of the local stop work meeting taking place Wednesday 25 November 2009 from 9-11am at Verity Firth’s Office in Glebe point road.
10.5 African Festival - 6 December 09 in Hyde Park. People interested in volunteering to support this event should contact Cathy Bahari.
10.6 Head Teacher Forum – Wed 2 December. Head Teachers encouraged to attend
10.7 Keep them Safe Information Sessions – Jean encouraged senior staff to attend one of the information sessions, particularly mandatory reporters e.g. Counsellors, Child Studies Teachers www.keepthemsafe.nsw.gov.au
10.8 SI Scholarships – Rita distributed a copy of the flyer about SI Scholarships including website details www.sit.nsw.edu.au/scholarships
Meeting closed at 12.45 pm
· Next Meeting: 2 December 2009 Crystal Street, C3.31/32
· Next Chair: Jean Burns
· 2010 Business Plan Development
OH&S REPORT – November 2009
· A schedule has been put out for the repair of emergency lighting
· An evacuation timetable has been given to Rita for next term. Nobody will be advised of the date
· A recent inspection of A Block West Street found the kitchen to be filthy. Please advise staff to pay attention to housekeeping. The cleaners only do surface cleaning and are not responsible for cleaning of microwaves and fridges etc
· Fridges with nothing in them should be tuned off.
· Committee members are to give Jean feedback on the ‘Emergency Management Plan’ by Friday 20th November
· Lift repairs at both Crystal and West Street are being actioned
· Please ensure that students are all given a copy of ‘Personal Safety and preferred pedestrian routes’. The emphasis here is to remain alert to possible dangers.
· Resources on ‘Dealing with Difficult Students’ are to be given to Rob Sharp to be put on the OH&S Wiki
· Multilingual signs will be put up to give students and staff notice of pesticide sprays
· Rita in the process of discussing floor warden training with Joe Gardner which will be put up on Wiki or Moodle.
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TAFE NSW - Sydney Institute, Petersham College – Senior Staff Meeting 18 November 2009
Senior Staff Meeting – 18 November 2009 – Agenda Item 3 – Actions Arising From Previous Minutes /AGENDA ITEM / ACTION REQUIRED / RESPONSIBILITY / TIME FRAME / STATUS /
3.2 Course Related Charges (CRC) / Provide a full list of CRCs to Head Teachers
17/6: 2010 CRCs are all listed on PaCK – SydNet. Susan is reviewing Fund 827 revenue and expenditure to check the appropriateness of the level of each CRC. Susan also noted that, once approved, CRCs can only be changed if the amount is reduced.
21/10 We can decrease not increases the amount that is on advertised on SydNet. / Susan / Out of Session / COMPLETE
3.4 Revised Room Booking Request Form / Re-issue the Petersham Room Booking Guidelines
29/7: Some feedback has been received and this will be incorporated into the next version of the guidelines / Susan / Out of Session / On Agenda
Convene a meeting to review the guidelines and the new form to identify any improvement opportunities
17/6: Meeting to be scheduled in Semester 2, 09 / Susan / August 09 / On Agenda
5.3 Designated smoking areas / Senior Staff to provide feedback on the proposed designated smoking areas to Rita / Head Teachers / 7 Aug 09 / COMPLETE