Northleach Steam & Vintage Show
8thth and 9th September 2018
At Eastington Road, Eastington, Gloucestershire GL54 3PJ
email: tel: 07765 692758
ONLINE ENTRY NOW AVAILABLE
You can also complete this form at www.northleachsteamshow.co.uk
Dear Stallholder
We are pleased to invite you to submit this application form (or register online), which should be received no later than 19th July 2018. Late applications will not be accepted. You are welcome to arrive from Friday onwards but no earlier please and depart Sunday (please contact us if you need to make alternative arrangements). Water bowsers, temporary toilets and an Elsan disposable point will be available around the Show Ground. Coal will be provided onsite for the full and scale steam engines that attend. Two adult passes will be provided, if you require more than this please advise. This year, Charges are per footage of stall required and to be paid UPFRONT with applications. Funds will go towards the running of the show next year and also to help local charities and organisations, which is one of the reasons we run the show. Unlike previous years, this is the only payment required for attendance and no donations will be requested on the day. Please post your application to the address on the reverse of this form enclosing an A5 size self-addressed envelope with the required postage for your pass, and do not hesitate to contact us if you have any queries.
ENTRY FORM - Please print clearly and submit one entry form per stand
If you are a new stallholder/exhibitor please tick here
I / We will be attending Saturday Sunday Both Days
DETAILS OF ENTRY – Please circle class number below
Class / Description / Class / Description1 / Steam Related Stall / 6 / Rural Crafts
2 / Vintage & Countryside Stall / 7 / Charity Stall
3 / General Stall / 8 / Funfair Amusements
4 / Toy Stall / 9 / Other
5 / Alcoholic Beverages
Weekend charges
FRONTAGE REQUIRED 15ft = £50 , 20ft = £75 , 25ft = £100 , 30ft = £ 125 TO INCLUDE VEHICLE ETC
(Standard depth of a stall is 30ft, please advise if you need more or less and don’t forget space for essential vehicles)
NAME OF BUSINESS / DISPLAY: ______
NATURE OF BUSINESS / DISPLAY: ______
YOUR NAME: ______TELEPHONE NO: ______
ADDRESS: ______
______POSTCODE: ______
EMAIL: ______
CAMPING? Yes No If yes, please confirm type CARAVAN MOTORHOME TENT
CONDITIONS OF ENTRY
The driver of any vehicle on the Show Ground must hold a valid driving licence applicable to that vehicle and must also have minimum insurance for that vehicle as required by the Road Traffic Act. The Northleach Steam and Vintage Show Committee reserve the right to refuse admission to any exhibitor. 2 Adult passes will be provided for exhibitors, if more are needed please contact via website. PLEASE NOTE: The show organisers CANNOT be held responsible for any loss, damage or injury however so caused.
Declaration: I declare that during the whole period of the event my entry will be covered by Public Liability Insurance of no less than £2,000,000. I agree to abide by the health and safety electrical regulations. In default of the foregoing I agree to indemnify and hold harmless the organisers of the event, its officers, its helpers or any other persons on their instruction or behalf from any claim, accidental damage or personal injury whatsoever, or death however so caused by my exhibit and my participation in this event. I have read and agree to abide and comply with the conditions below and to follow the instructions of the stewards and to act in a safe and reasonable manner at all times.
SIGNED: DATE:
______
PLEASE NOTE FORMS WILL NOT BE ACCEPTED WITHOUT A VALID SIGNATURE.
ALL WORKING EXHIBITS MUST BE INSURED FOR PUBLIC LIABILITY OF AT LEAST £2,000,000.
Failure to produce evidence of such cover will result in immediate exclusion from the Show Ground. IF your insurance is already in place and valid for 8th & 9th September 2018 please send a photo copy through with your application form, otherwise please present when you arrive.
Entry Numbers must be displayed on the Driver’s Side of the Windscreen. Caravans/Motorhome & Transport will be parked under instruction in the allocated CAMPING AND PARKING AREA ONLY. CAMPING OVERFLOW WILL BE IN THE CAR PARK OPPOSITE. Generators and Machinery must be behind barriers and should not be run after 11pm-7am unless otherwise agreed with the organisers. Exhibitors are required to be present no later than 9.30 a.m. on each day of attendance. A speed limit of 5mph will apply on the Show Ground AT ALL TIMES. All electrical equipment fitted to an electricity supply must be wired and fused in accordance with the Electricity Regulations. Due to health and safety regulations all portable appliances and extension leads must have a current annual test certificate of safety. Portable Generators – To have residual circuit breakers and earth rods. Dogs must be kept on leads at all times. FOR PUBLIC SAFETY THERE WILL BE NO VEHICLE MOVEMENT ON THE FIELD BETWEEN 9.30 a.m. & 4.30 p.m. UNLESS AUTHORISED BY THE ORGANISER AND GATES WILL BE CLOSED, this is to protect the public (especially children) ANY movement outside of these hours still requires the 5mph speed restriction and steward instructions to be followed especially when the ground is busy with vehicles and people. Exhibitors will be required to vacate the Show Ground on the evening of the 9th September by 8pm. The Show Ground will be available to arrive and set up on from 10 a.m. on Friday 7th September. The Committee’s decision on all matters is final. Late arrivals after 10 a.m. will be held in a designated area awaiting the arrival of a steward
THIS FORM ALONG WITH A (NON-REFUNDABLE) CHEQUE MADE PAYABLE TO “Northleach Steam & Vintage Show” FOR THE AMOUNT INDICATED ABOVE FOR YOUR REQUIRED FRONTAGE SHOULD BE SENT TO:
The Secretary, Northleach Steam & Vintage Show, 18 Fortey Rd, Northleach, Gloucestershire, GL54 3HN