Administrative Services – CSOF3

Role summary for potential applicants

Advertised Job Title: / Innovation Administrator ( Graduate position)
Reference Number: / 9801
Classification: / CSOF3
Salary Range: / $59K to $75K plus up to 15.4% superannuation
Location: / North Ryde, NSW
Tenure: / Specified Term of 18 months
Applications are open to: / Australian Citizens and Permanent Residents Only
  For Specified Term positions, we will accept applications from Temporary Residents with full working rights for the length of the term and who do not require sponsorship
Functional Area: / Administrative Services
Role Overview:
Background
Make a difference. Innovation for Australia’s future.
The Commonwealth Scientific and Industrial Research Organisation (CSIRO) is one of the world’s leading applied R&D organisations, with more than 5000 talented people working out of 55 centres in Australia and internationally. We work on delivering science, technology and innovation to solve big challenges in areas like Mineral Resources, Manufacturing, Agriculture, Energy, Food and Nutrition, Biosecurity, Land and Water, Oceans and Atmosphere and Digital Productivity. Our customers and partners include over 1,600 Australian companies, more than 350 multinationals, and we work in over 80 countries.
Innovation and entrepreneurship is in our DNA. CSIRO is Australia’s largest patent holder, we’ve spun out over 100 companies, and our work has impacted the daily lives of Australians and those around the world through innovations like Fast WiLAN in over 5 billion mobile devices, polymer bank notes, Relenza flu treatment, contact lenses, the Total Well-Being Diet, BarleyMax breakfast cereal, gluten free beer and Australian cotton.
To help us innovate better and faster, we’re developing a new innovation and entrepreneurship program across the organisation. The purpose of the program is to discover and accelerate new ideas and high potential ventures.
The role
This role is the unicorn of graduate positions. It is a fast paced, career defining role for the right person. You will be a pivotal part of the Innovation team –the administrative glue that holds the team together.
Duties and Key Result Areas:
·  Administration:
o  Co-coordinating with multiple parties to organise and book meetings
o  Managing invoicing and expense reconciliation
o  Maintaining the network contacts database
o  Planning and book travel for the team
·  Communications
o  Manage and update team websites (external & intranet)
o  Manage the team email inbox
o  Drafting newsletters and broadcast emails
o  Taking notes in meetings
·  Event co-ordination
o  Assist with the planning and execution of events
o  Merchandise management
·  Engage the innovation program community and ecosystem through online and offline channels across CSIRO and through external engagement.
·  Support projects to develop and continuously improve innovation practice, tools, processes and systems.
·  Actively develop a working knowledge across CSIRO’s science & technology domains and support innovation teams across multiple domains at various stages of the innovation process.
·  Communicate effectively and respectfully with all staff, clients and suppliers in the interests of good business practice, collaboration and enhancement of CSIRO’s reputation.
·  Generate improved solutions in work situations, trying creative ways to deal with problems and opportunities.
·  Develop strong internal networks with partners and stakeholders and actively support CSIRO’s Code of Conduct, OH&S policies and procedures.
·  Other duties as directed.
Selection Criteria:
Under CSIRO policy only those who meet all essential criteria can be appointed
Pre-requisite:
Tertiary qualifications in a relevant business, science or engineering discipline and or equivalent experience.
Essential Criteria:
1.  Demonstrated ability to clearly convey information and ideas, and establish effective interpersonal relationships with a wide variety of people and to work effectively in a team, positively contributing to the team environment.
2.  Strong attention to detail, and organisational skills. Able to prioritise demands, and escalate issues when required.
3.  Ability to work with minimal direction while showing initiative and adaptability, and the ability to professionally handle sensitive and confidential information using appropriate judgment and discretion.
4.  Demonstrated proficiency in Microsoft applications including Word, Excel, PowerPoint and Outlook.
5.  The ability and willingness to generate improved solutions in work situations, trying creative ways to deal with problems and opportunities.
Desirable Criteria:
1.  Demonstrated experience in an innovation context (e.g. startup / accelerator / incubator, corporate innovation or research commercialisation).
2.  Demonstrated experience in providing proactive administrative support to a line manager and/or team in a fast paced and complex environment.
Other Information:
How to Apply
Please apply for this position online at www.csiro.au/careers. You may be asked to provide additional information (online) relevant to the selection criteria. If so, then responding will enhance your application so please take the time to provide relevant succinct answers. Applicants who do not provide the information when requested may not be considered.
If you experience difficulties applying online call 1300 301 509 and someone will be able to assist you. Outside business hours please email: .
Referees: If you do not already have the names and contact details of two previous supervisors or academic/ professional referees included in your resume/CV please add these before uploading your CV.
Contact: If after reading the selection documentation you require further information please contact:
Amanda Tsioutis via email
Please do not email your application directly to Amanda Tsioutis. Applications received via this method will not be considered.
About CSIRO
Australia is founding its future on science and innovation. Its national science agency, the Commonwealth Scientific and Industrial Research Organisation (CSIRO) is a powerhouse of ideas, technologies and skills for building prosperity, growth, health and sustainability. It serves governments, industries, business and communities across the nation.
Find out more! www.csiro.au.