Searching for a supplier in the Portal
When you get the search pop up box fill in as much as you know, i.e. name followed by *
Look on the invoice what is the name, is it Bookpoint / Book point / Bookpoint Ltd or Bookpoint Limited.
Do not take for granted what is in the Portal is what is on the invoice, please use the wild card * to expand the search.
If known, enter the post code with a * as the space between as we don’t know if it was created with a space or not. For example, OX14*4SE.
This will filter the list displayed.
If using the post code as the search PLEASE check the details returned.
If, you have just entered the name you may get more than one entry.
If it shows more than one, you need to check which one to use by going to.
Supplier – Master Data – Request Supplier Change
Enter the supplier number (press the enter key when you are in this entry field) to bring up the first page of information. The supplier number entered should turn yellow.
Check this first page of information against the invoice ie. address/name.
Enter the word TEST in the reason for request (this is mandatory and you need to enter something here).
Also if county has no information, please select from drop down list.
Press the next icon.
What will be displayed will be the bank details and the e-mail address the e-remittance will go to.
Please check this information against the invoice received.
Note: if there are no bank details displayed, please check the Alternate Payee entry field, for example for this supplier shown below, there is, and you need to enter this supplier number in the change supplier request field and check the information against this one.
Press the Back and cancel icon to check the next one if required. Do not click submit you are only checking the information.
For all old supplier numbers that were carried across please use the link below to the spread sheet mapping old supplier numbers against IBC supplier numbers.
The first column, is the new number, the second is the old SAP number.
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