ICS 211A – Staff Sign-in Sheet / Incident Name / Check-In Location / Date/Time
Check-In Information
Name / Unit Assignment / Signature / Agency / Time In / Time Out/Initial

Staffing Determination Tool: Family Assistance Center

This staffing model is an example. Depending on the event, positions may be combined, eliminated, or managed by lead agency. Not all staff positions will be active during specific timelines of response.

A/N = As neededTBD = To be determined at the time of the incident

Small / Medium / Large / Catastrophic
Potential Fatalities / <20 / 20-100 / 101-500 / >500
Family and Friends / <160 / 160-800 / 800-4,000 / >4,000
Family Assistance Center Leadership
Branch Director/Site Manager / 1 / 1 / 1 / 1
Deputy Branch Director/Site Manager / 0 / 1 / 1 / 1
Deputy Public Information Officer / A/N / 1 / 1 / 1
Safety Officer / 1 / 1 / 1 / 1
Liaison Officer / 1 / 1 / 1 / 1
Site Planning Lead / A/N / 1 / 1 / 1
Site Logistics Lead / 1 / 1 / 1 / 1
Site Liaison / 1 / 1 / 1 / 1
Site Technology Lead / A/N / 1 / 1 / 2
Workforce Lead / 1 / 2 / 2 / 2
Leadership Staff Total / 6 / 11 / 11 / 12
Reception Group
Reception Group Supervisor / 1 / 1 / 1 / 1
Usher Unit
Usher Unit Leaders / 1 / TBD / TBD / TBD
Ushers / TBD / TBD / TBD / TBD
Runners / A/N / A/N / A/N / A/N
Registration Unit
Registration Unit Leader / 1 / 1 / 1 / 2
Intake/Outtake Staff: Survivors / 1 / 1 / 2-3 / 3-4
Intake/Outtake Staff: Family / 1 / 2-3 / 3-4 / 4-6
Site Access Control and Security Unit
Site Access Control and Security Unit Leader / 1 / 1 / 1 / 1
Security Officers / TBD / TBD / TBD / TBD
Reception Group Total / 6 / 6-7 / 8-10 / 11-14
Medical Examiner Group
Medical Examiner/Coroner Group Supervisor / 1 / 1 / 1 / 1
Ante Mortem Information Unit
Ante Mortem Information Unit Leader / 1 / 1 / 1-2 / 2-3
Data Collection Specialists / 2 / 2-4 / 4-8 / 8-12
Notification Unit
Notification Unit Leader / 1 / 1-2 / 2-4 / 4-8
Notification Specialists / 2-4 / 4-10 / 10-20 / 20-50
Chaplains / TBD / TBD / TBD / TBD
Medical Examiner Group Total / 5-7 / 9-18 / 18-35 / 35-74
Accountability Group
Accountability Group Supervisor / 1 / 1 / 1 / 2
Missing Person Tracking Unit
Missing Person Tracking Unit Leader / 1 / 1 / 1 / 1
Regional Hospital Resource Center / A/N / A/N / A/N / A/N
Red Cross / A/N / A/N / A/N / A/N
Data Management Unit
Data Management Unit Leader / 1 / 1 / 2-3 / 3-4
Data Collection / 1-2 / 2-5 / 5-10 / 10-20
Data Input / A/N / A/N / A/N / A/N
Accountability Group Total / 4-5 / 5-8 / 9-15 / 16-27
Site Support Services Group
Site Support Services Group Supervisor / 1 / 1 / 1 / 1
Medical Care and Behavioral Health Unit
Medical Care and Behavioral Health Unit Leader / 1 / 1-2 / 2-4 / 4-6
Behavioral Health / 3-4 / 4-8 / 8-12 / 12-20
Medical/First Aid / 1 / 1-2 / 2-3 / 3-8
Interpretation and Translation Unit
Interpretation and Translation Unit Leader / 1 / 1 / 1 / 1
Interpreters and Translators / A/N / A/N / A/N / A/N
Child Care and Supervision Unit
Child Care and Supervision Unit Leader / 1 / 1 / 1 / 1
Child Care and Supervision Staff / A/N / A/N / A/N / A/N
Services to Meet Functional Needs Unit
Services to Meet Functional Needs Unit Leader / 1 / 1 / 1 / 1
Functional Needs Staff / A/N / A/N / A/N / A/N
Site Support Services Group Total / 9-10 / 10-16 / 16-23 / 23-38
Grand Total / 30-34 / 41-59 / 62-94 / 97-165

Position Identification Assignments: Reunification

Position / Color / Vests Available
  • Branch Director/Site Manager
  • Deputy Branch Director
  • Deputy PIO
  • Safety Officer
  • Liaison Officer
  • Site Planning Lead
  • Site Logistics Lead

  • Site Liaison
  • Site Technology Lead
  • Workforce Lead

Group Supervisors
  • Reception Group
  • Reunification Group
  • Accountability Group
  • Site Support Services

Reception Group Supervisor
  • Usher Unit Leaders
  • Ushers
  • Runners
  • Registration Unit Leader
  • Intake/Outtake Staff: Survivors
  • Intake/Outtake Staff: Family
  • Site Access Control and Security Leader
  • Security Officers

Reunification Group Supervisor
  • Survivors Team Lead Assistant
  • Reunification Specialist(s)
  • Friends and Family Team Lead Assistant
  • Reunification Specialist(s)
  • Family Liaison (one per family)

Accountability Group Supervisor
  • Missing Person Tracking Unit Leader
  • RHRC
  • Red Cross
  • Data Management Unite Lead
  • Data Collection
  • Data Input

Site Support Services Supervisor
  • Medical Care & Behavioral Health Unit Leader

  • Behavioral Health

  • Medical/First Aid

  • Interpretation & Translation Unit Leader

  • Child Care Supervision Unit Leader

  • Services to Meet Functional Needs Unit Leader

Position Identification Assignments: Family Assistance Center

Position / Color / Vests Available
  • Branch Director/Site Manager
  • Deputy Branch Director
  • Deputy PIO
  • Safety Officer
  • Liaison Officer
  • Site Planning Lead
  • Site Logistics Lead

  • Site Liaison
  • Site Technology Lead
  • Workforce Lead

Group Supervisors
  • Reception Group
  • Medical Examiner Group
  • Accountability Group
  • Site Support Services

Reception Group Supervisor
  • Usher Unit Leaders
  • Ushers
  • Runners
  • Registration Unit Leader
  • Intake/Outtake Staff: Survivors
  • Intake/Outtake Staff: Family
  • Site Access Control and Security Leader
  • Security Officers

Medical Examiner Group Supervisor
  • Ante Mortem Information Unit Leader
  • Data Collections Specialist(s)
  • Notification Unit Leader
  • Notification Specialist(s)
  • Chaplains

Accountability Group Supervisor
  • Missing Person Tracking Unit Leader
  • RHRC
  • Red Cross
  • Data Management Unite Leader
  • Data Collection
  • Data Input

Site Support Services Supervisor
  • Medical Care & Behavioral Health Unit

  • Behavioral Health

  • Medical/First Aid

  • Interpretation & Translation Unit

  • Child Care Supervision

  • Services to meet functional needs

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