PEA Job Description

1.Position Identification
Position Number / #
Position Title: / As stated in Banner OR New Title
Department: / Department Name
Reports to: / Title of Supervisor
Number of Direct/Indirect Reports / Direct_____Indirect______
Classification Level / SG ?
Last Updated / Month/Year
2. Position Summary
1st paragraph: brief description about the department/division and the unit within which the position resides: give context – describe the division’s goals and current and/or future efforts as well as the unit’s objectives.
2nd paragraph: BRIEF overview of the position: highlight position core responsibilities, areas of expertise and immediate projects. Reporting linkages and organizational links, work environment details that offer immediate, critical context to this position’s work.
Note any exceptional unusual working conditions such as location of the work (if off-campus, satellite locations, etc), and safety considerations.
3. Key Responsibilities and Expectations
Identify 3 to 5 key responsibilities and expectations for each.
In the major responsibilities that follow, consider which of the four themes of the UVicCompetency Model relate directly to the core responsibilities of the role. The competencies are not prescriptive, so consider which competencies may apply and how they should be reflected in the described duties. For example, a position may reflect the ‘Focus on Quality’ competency by including in the expectations the responsibility to research and apply industry best practice in their approach to their work.
The ‘Supervisor’s Guide to Using UVicCompetencies’ and the ‘How Could This Be Demonstrated’ section of the themed Resource Guides can be helpful when considering the duties of the position.
Key Responsibilities. %of time / Expectations:
1st Key Responsibility
50% /
  • Use action verbs to describe expectationsand broad stroke statements to explain what is done, to what and with what result, such as lead, develop, coordinate, design, manage, analyze, etc..

2nd Key Responsibility
30% /
3rd Key Responsibility
10% /
Etc… /
Etc… /
4. Classification Factors:
Problem-Solving:
What level of analysis, judgment, and critical thinking are required to identify solutions for typical problems encountered in the position?
Responsibility for Financial & Material resources:
What is the extent of responsibility exercised for the care, maintenance, protection and control of resources, including financial resources and material resources?Provide examples of the operating, research, capital or ancillary budgets for which this position has responsibility. What is the nature of the responsibility (e.g. administer…, maintain…, develop…, audit…) What is the dollar value that this position is authorized to approve for purchase or expenditure under the University signing authorization policy?
Responsibility for Human Resources:
Does this position directly supervise any employees? If so, which positions and how many? What is the degree of responsibility for providing guidance, direction, training and supervision to others in their work and what are the different levels of supervisory interaction from formal to informal or project.
Impact of Decisions and Actions:
What is the impact or influence on the objectives and/or results of specific responsibilities? What actions or decisions are madeindependently or collaboratively? Is the impact minor, moderate, or major to the unit, division, or University?
Independence:
What is the degree of independence exercised, or freedom to act in carrying out the responsibilities of the job?To what extent is independence limited by established practices, procedures and policies, or guidance, supervision and work review?
5. Summary of qualifications:
What is the minimum amount of education, training and experience required to perform the duties of the position?For example,
This position requires place educational requirements hereplus minimum #years of experience..(some examples include)
  • With digital and analog circuits software, web content management systems, various engineering software packages
  • Managing projects from start to finish
  • Accounting experience and sound knowledge of financial management, including knowledge of financial accounting systems, principles and practices
  • Developing reports for obtaining critical data and establishing and evaluating metrics
An equivalent combination of education and experience may be considered.
Next, consider which competencies, or knowledge, skills and abilities, may berequired of the role to be successful. The UVic Competency Model has four competency themes that describe UVic’s aspirations, and twelve competency behaviours. The competencies are not prescriptive, so consider which competencies may apply and how they should be reflected (e.g. level of standard or skill).For example, a position that provides support services to students may reflect the ‘Be Socially and Culturally Responsive’ competency by demonstrating an understanding of the unique needs and issues that arise for students.
The Supervisor’s Guide toUsing UVic Competencies and the ‘Suggested Skills to Develop’ section of the themed Resource Guidescan be helpful when considering what knowledge, skills or abilities will be required to carry out the duties of the position.
Knowledge requirements include:(some examples include)
  • Project management best practices
  • Social Media platforms, their respective participants (Facebook, Twitter, Snapchat, Vine, YouTube, Instagram, Pinterest etc.) and how each platform can be optimally deployed in different scenarios
  • Knowledge and awareness of discipline specific labour market conditions and trends
Competency requirements include:(some examples include)
  • Excellent analytical, critical thinking and problem solving skills
  • Superior communication skills, both written and verbal
  • Ability to build and maintain productive working relationships with all stakeholders
  • Ability to work independently and collaboratively in a team environment
  • Proven track record achieving project goals on time and produce deliverables of a high quality
  • Ability to work effectively with a diverse population and with all levels of university personnel
  • Demonstrated administrative and organizational skills
  • Demonstrated leadership, supervisory skills and the ability to inspire a team
Assets or Preferences:

Employee’s Signature: / Date:
Manager’s/Supervisor’s Signature / Date:

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