ANSI X12 180 in Bound

CDW Corporation

March 2, 2001

ANSI X12 180 In Bound

Guidelines

March 2, 2001

The following pages are the guidelines for implementing the ANSI X12 180 document with CDW. The segments listed below are a subset of the 180 document. This represents all the segments that CDW is capable of recieving. Additional segments can be added or removed in order facilitate business between trading partners.

Note: RMA&N (Return Merchandise Authorization and Notification)

Segment Max. Loop

ID Name Req Use Repeat

(Header)

ST Transaction Set Header M 1

BGN Beginning Segment for RMA&N M 1

RDR Return Disposition Reason O 1

PER Administrative Communications Contact O 2

NTE Note/Special Instruction O 5

N1 loop 200

N1 Name O 1

N2 Additional Name Information O 1

N3 Address Information O 1

N4 Geographic Location O 1

PER Administrative Communications Contact O 1

(Detail)

BLI loop >1

BLI Baseline Item Data O 1

N9 Reference Identification O 20

RDR Return Disposition Reason O 1

PRF Purchase Order Reference O

N1 loop 200

N1 Name O 1

N2 Additional Name Information O 1

N3 Address Information O 1

N4 Geographic Location O 1

PER Administrative Communications Contact O 1

QTY loop >1

QTY Quantity O 1

AMT Monetary Amount O 1

LX loop >1

LX Assigned Number O 1

N9 Reference Identification O >1

(Trailer)

SE Transaction Set Trailer M 1

Here is an example of an inbound Accepted RMA 180 document:

ST~180~000004407

BGN~00~001316274~20010301~~~001316274~RA

RDR~RA

PER~CN~Contact Name~TE~18474656000~EM~ContactEmailAddress.com

N1~BT~CDW COMPUTER CENTERS, INC.~91~12345

N3~200 NORTH MILWAUKEE AVENUE

N4~VERNON HILLS~IL~60061

BLI~BP~240698~1~EA~ACT~17.84~~MG~72113~UP~008589672113~VP~096450

N9~LI~3

N9~OI~405559111054

N9~RZ~401008911~~~~~12>000

RDR~RA

PRF~1315778

N1~DA~ PROCESSING BRANCH:~54~96

N3~ABC Company~500 WEST ST

N4~SANTA ANA, CA 92707

QTY~28~1~EA

AMT~PD~17.84

LX~1

N9~SE~12345

SE~19~000004407

Here is an example of an inbound Declined RMA 180 document:

ST~180~000006315

BGN~11~001321956~20010308~~~001321956~RA

RDR~RD

PER~CN~Contact Name~TE~184712345678~EM~

N1~BT~CDW~91~40033473000

BLI~VP~129699~1~EA~ACT~29.76~~BP~211604~MG~3CP5699A~UP~06627053

N9~OI~405489111

N9~ZZ~106~CUSTOMER NOT AUTHORIZED FOR REASON CODE

RDR~RD~~MI

PRF~1290017

QTY~28~1~EA

SE~12~000006315

Please note that the segment terminators are not shown.

The following is a guide to the notation that is used to present the specifications:

Req - Required or Usage

C Conditional

M Mandatory

O Optional

X Relational

TP - Element Type

AN Alpha Numeric

DT Date, in the form of CCYYMMDD

ID Identifier or Qualifier

Nx Numeric, where ‘x’ is the number of decimal positions

R Decimal, with the decimal point included

TM Time, in the form of HHMMSS

Header

ST - Transaction Set Header

Reference

Element / Number / Description / Qual/Def / Req / Type / Min / Max
ST01 / 143 / Transaction Set Identifier / 180 – RMA&N / M / ID / 3 / 3
ST02 / 329 / Transaction Set Control Number / Sequential #
(Same as SE02) / M / AN / 4 / 9

BGN - Beginning Segment for RMA&N

Reference

Element / Number / Description / Qual/Def / Req / Type / Min / Max
BGN01 / 353 / Transaction Set Purpose Code / ‘00’ – Original / M / ID / 2 / 2
BGN02 / 127 / Reference Identification / CDW RMA Number / M / AN / 1 / 30
BGN03 / 373 / RMA&N Date / CCYYMMDD / M / DT / 8 / 8
BGN04 / 337 / RMA&N Time / HHMMSS / O / TM / 6 / 6
BGN05 / 623 / Time Code / O / ID / 2 / 2
BGN06 / 127 / Reference Identification / O / AN / 1 / 30
BGN07 / 640 / Transaction Type Code / M / ID / 2 / 2

RDR – Returns Disposition Code

Reference

Element / Number / Description / Qual/Def / Req / Type / Min / Max
RDR01 / 1292 / Returns Disposition Code / O / ID / 2 / 2
RDR02 / 1293 / Return Request Reason Code / X / ID / 2 / 2

PER – Administrative Communications Contact

Reference

Element / Number / Description / Qual/Def / Req / Type / Min / Max
PER01 / 366 / Contact Function Code / M / ID / 2 / 2
PER02 / 93 / Name / X / AN / 1 / 60
PER03 / 365 / Communications Number Qualifier / ‘TE’ – Telephone / X / ID / 2 / 2
PER04 / 364 / Communication Number / Includes Area Code / X / AN / 1 / 80
PER05 / 365 / Communications Number Qualifier / ‘EM’ – Electronic Mail / X / ID / 2 / 2
PER06 / 364 / Communication Number / X / AN / 1 / 80

NTE – Note/Special Instruction

Reference

Element / Number / Description / Qual/Def / Req / Type / Min / Max
NTE01 / 363 / Note Referece Code / O / ID / 3 / 3
NTE02 / 352 / Description / M / AN / 1 / 80

N1 – Name

Reference

Element / Number / Description / Qual/Def / Req / Type / Min / Max
N101 / 98 / Type of Organization / M / ID / 2 / 3
N102 / 93 / Name / X / AN / 1 / 60
N103 / 66 / ID Code Qualifier / X / ID / 1 / 2
N104 / 67 / Identifying Number / X / AN / 2 / 80

N2 - Additional Name Information

Reference

Element / Number / Description / Qual/Def / Req / Type / Min / Max
N201 / 93 / Name / M / AN / 1 / 60
N202 / 93 / Name / O / AN / 1 / 60

N3 - Address Information

Reference

Element / Number / Description / Qual/Def / Req / Type / Min / Max
N301 / 166 / Address Information / M / AN / 1 / 55
N302 / 166 / Address Information / O / AN / 1 / 55

N4 - Geographic Location

Reference

Element / Number / Description / Qual/Def / Req / Type / Min / Max
N401 / 19 / City Name / O / AN / 2 / 30
N402 / 156 / State/Province Code / O / ID / 2 / 2
N403 / 116 / Postal Code / O / ID / 3 / 15

PER – Administrative Communications Contact

Reference

Element / Number / Description / Qual/Def / Req / Type / Min / Max
PER01 / 366 / Contact Function Code / M / ID / 2 / 2
PER02 / 93 / Name / O / AN / 1 / 60
PER03 / 365 / Communications Number Qualifier / X / ID / 2 / 2
PER04 / 364 / Communication Number / X / AN / 1 / 80
PER05 / 365 / Communications Number Qualifier / X / ID / 2 / 2
PER06 / 364 / Communication Number / X / AN / 1 / 80

Detail

BLI - Baseline Item Data

Reference

Element / Number / Description / Qual/Def / Req / Type / Min / Max
BLI01 / 235 / Product/Service ID Qualifier / M / ID / 2 / 2
BLI02 / 234 / Product/Service ID / M / AN / 1 / 48
BLI03 / 380 / Quantity / O / N0 / 1 / 15
BLI04 / 355 / Unit or Basis for Measurement Code / O / ID / 2 / 2
BLI05 / 236 / Price Identifier Code / X / ID / 3 / 3
BLI06 / 212 / Unit Price / X / N0 / 1 / 17
BLI08 / 235 / Product/Service ID Qualifier / See note / X / ID / 2 / 2
BLI09 / 234 / Product/Service ID / X / AN / 1 / 48
BLI10 / 235 / Product/Service ID Qualifier / X / ID / 2 / 2
BLI11 / 234 / Product/Service ID / X / AN / 1 / 48
BLI12 / 235 / Product/Service ID Qualifier / X / ID / 2 / 2
BLI13 / 234 / Product/Service ID / X / AN / 1 / 48

Note: The following product ids can be sent as required.

BP, CB = CDW’s part number

MG = manufacturer’s part number

VP, VC = vendor’s part number

UP = U.P.C. Consumer Package Code

N9 – Reference Identification

Reference

Element / Number / Description / Qual/Def / Req / Type / Min / Max
N901 / 128 / Reference Identification Qualifier / M / ID / 2 / 3
N902 / 127 / Reference Identification / X / AN / 1 / 30

RDR – Returns Disposition Code

Reference

Element / Number / Description / Qual/Def / Req / Type / Min / Max
RDR01 / 1292 / Returns Disposition Code / O / ID / 2 / 2
RDR02 / 1293 / Return Request Reason Code / X / ID / 2 / 2

PRF – Purchase Order Reference

Reference

Element / Number / Description / Qual/Def / Req / Type / Min / Max
PRF01 / 324 / Purchase Order Number / M / AN / 1 / 22

N1 – Name

Reference

N2 - Additional Name Information

Reference

Element / Number / Description / Qual/Def / Req / Type / Min / Max
N201 / 93 / Name / M / AN / 1 / 60
N202 / 93 / Name / O / AN / 1 / 60

N3 - Address Information

Reference

Element / Number / Description / Qual/Def / Req / Type / Min / Max
N301 / 166 / Address Information / M / AN / 1 / 55
N302 / 166 / Address Information / O / AN / 1 / 55

N4 - Geographic Location

Reference

Element / Number / Description / Qual/Def / Req / Type / Min / Max
N401 / 19 / City Name / O / AN / 2 / 30
N402 / 156 / State/Province Code / O / ID / 2 / 2
N403 / 116 / Postal Code / O / ID / 3 / 15

PER – Administrative Communications Contact

Reference

QTY - Quantity

Reference

Element / Number / Description / Qual/Def / Req / Type / Min / Max
QTY01 / 673 / Quantity Qualifier / M / ID / 2 / 2
QTY02 / 380 / Quantity / X / N0 / 1 / 15
QTY03 / C001 / Composite Unit of Measure / O
355 / Unit or Basis for Measurement Code / M / ID / 2 / 2

AMT – Monetary Amount

Reference

Element / Number / Description / Qual/Def / Req / Type / Min / Max
AMT01 / 522 / Amount Qualifier Code / M / ID / 1 / 3
AMT02 / 782 / Monetary Amount / M / N2 / 1 / 18

LX – Assigned Number

Reference

Element / Number / Description / Qual/Def / Req / Type / Min / Max
LX01 / 544 / Assigned Number / M / N0 / 1 / 6

N9 – Reference Identification

Reference

Element / Number / Description / Qual/Def / Req / Type / Min / Max
N901 / 128 / Reference Identification Qualifier / M / ID / 2 / 3
N902 / 127 / Reference Identification / X / AN / 1 / 30

Trailer

SE - Transaction Set Trailer

Reference

Element / Number / Description / Qual/Def / Req / Type / Min / Max
SE01 / 96 / Segments in Transaction / ST and SE included / M / N0 / 1 / 10
SE02 / 329 / Transaction Set Control / Same as ST02 / M / AN / 4 / 9

180_I_4010 1