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THE UNIVERSITY OF HONG KONG
Application for Overseas Education Allowance (Boarding School)
Please read the Regulations Governing the Award of Overseas Education Allowances set out in the Staff Manual, and the following notes, before completing form.
Notes: 1. You should complete three copies of this application form and attach evidence of fee payment levels, as required by the regulations.
2. Applications may be made for not more than four children.
3. Fees and grants should be entered in the currency in which they were paid: Scholarships won on a competitive basis need not be entered.
4. You should send your school fees receipts to the Director of Finance for reimbursement as soon as you receive them from the school.
Applications for allowances
I hereby apply for an overseas education allowance (boarding school) in respect of each child for whom I have provided particulars in Table I, overleaf.
Declaration
I declare :
(a) that I am the parent of each child listed overleaf, and that I am wholly responsible for the payment of his or her school fees;
(b) that each school is a boarding school, and each child living in accommodation for which arrangements are under the full administration and control of the school authorities;
(c) that, with the exception of scholarships won on competitive basis, I am not in receipt of any assistance for the school fees listed whether from my spouse’s employer, or from any other person, during this academic year; and that I will report to the Personnel Unit any refund of fees or the receipt of any such assistance received during this academic year;
(d) that the fees shown in my application are those which qualify for the allowance i.e. the basic boarding and tuition fee advertised in the school prospectus;
(e) that I accept the provisions of the regulations governing the award of overseas education allowance; and
(f) that, to the best of my knowledge and belief, the information I have provided in making this claim is correct.
Date: Signed:
Department: Name: S/No.:
Place of Permanent Home:
After completion of Table I, all three copies of the form should be sent to the Personnel Unit, Registry. One copy will returned to the applicant after completion of Table II, as evidence of approval of the application.
Notes about Personal Data
1. The personal data provided by means of this form will be used by the Personnel Unit for the purpose of processing your application.
2. It is obligatory for you to supply the personal data as required by this form. If you fail to supply the required data, your application may be refused.
3. The personal data provided in this form may be disclosed to other University offices authorised to process this application.
4. You have a right of access and correction with respect to personal data as provided for in Sections 18 and 22 and Principle 6 of Schedule 1 of the Personal Data (Privacy) Ordinance. Your right of access includes the right to obtain a copy of your personal data provided by this form.
5. Enquiries concerning the personal data collected by means of this form, including the making of access and corrections, should be addressed to the University Data Protection Officer, Registry. The University of Hong Kong.
Table I – Application for Allowances for the Academic Year :
(to be completed by the applicant)
1. / 2. / 3. / 4.Child’s name
Date of Birth
First
Term / Net fee
Grants received
Allowances claimed
Second
Term / Net fee
Grants received
Allowances claimed
Third
Term / Net fee
Grants received
Allowances claimed
Name of School/College
Address of School/College
Table II – Authorization of Allowances (to be completed by Human Resource Section)
1. / 2. / 3. / 4.First
Term / Allowances
payable per
term (stating
currency)
Second
Term
Third
Term
Date: Signed:
for Head of Human Resource Section
Table III – Payment Arrangements (to be completed by Director of Finance)
1. / 2. / 3. / 4.Arrears Payment
P.A.V. No.
Payroll update
Date: Signed:
for Director of Finance