Brown Bag Meeting
04/29/2010
Purchasing
Purchasing will send out memo on 04/29/2010 through Campus Announcements for Year End Deadlines. The memo will also be available on their website: http://purchasing.tamucc.edu/.
Faculty & Staff is encouraged to attend one of the three Year End Closing Training Workshops available: (Workshops will be in Bay Hall 104 from 9 am to 11 am)
June 22, 2010
July 20, 2010
August 10, 2010
Purchasing Trainings Available Online:
§ Disbursement of Funds (Annual Required Training for anybody who can make a purchasing commitment)
§ Purchasing 101
§ P Card and HUB
Accounting
No Manual Accounts Payables will be made
Deadlines for September 2, 2010:
§ Items being paid on a Voucher Create must be received in the Accounts Payable Dept by September 2, 2010.
§ DCBA credit card transactions for all travel related expenses incurred and posted in SDOL through August 31, 2010 will be processed with FY2010 funds and should be reconciled in Smart Data Online no later than September 2, 2010.
§ Travel Vouchers for FY2010 travel must be received in the Accounts Payable Dept. by September 2, 2010 in order to be processed in FY2010.
§ The last P Card expense report for FY2010 must be reconciled and due in the purchasing dept no later than September 2, 2010.
DCR’s
§ Can only be used on local accounts (except for ARRA Accounts 165xxx)
§ Please contact Lisa Garza x5874 if you’re interested in being trained
§ Notes on DCR’s –
o All DCR’s will route through proper channels (Grant Accounts will route through grant office, fixed assets will route through our Property Office, etc).
o OCR transfers between depts. will also need both dept approvals before document is completed.
o OCR’s can only be created in Canopy but corrections can be viewed in FAMIS
o No OCR’s should be pending after September 2, 2010.
JE Request Form is now available in Excel Format :
http://falcon.tamucc.edu/~account/Accountingservices/Accounting_Online_Forms.htm.
New Account Requests for the month of September will change (will not be created by your accountant). Information on that will be available soon…
Payroll
No Manual Accruals will be made
The FY2010 EPA documents and Supplemental Pay Forms need to be in completed status by August 20th, 2010.
Last Payroll Date for FY 2010 is available on their website: http://falcon.tamucc.edu/~account/Payroll/Payroll.htm.
Travel
The new Prototype OTR is available to use for upcoming travel. Please contact Gracie Olalde for any suggestions, questions and comments about the form at x2749 or by email.
** Travel will work on sending notifications to departments regarding liquidation of outstanding E documents on accounts.
http://falcon.tamucc.edu/~account/Accountingservices/Travel.htm.
Budget
Kem has received everyone’s self funded account information and is currently reviewing them. She will be contacting some depts. this week in case she has any questions.