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Madeley Town Council
Minutes of the Environment Committee of Madeley Town Council held on
Monday, 11th April 2016, at Jubilee House, High Street, Madeley
commencing at 6.30 p.m.
______
PRESENT: / Councillors: / P Taylor (Chair), G Green, S Harrington, A MackenzieClerk to the Council
Responsible Finance Officer
Committee Secretary
E15/47 / Apologies
Councillor D White - Burst pipe at home - Accepted
Absent
Councillor AA England
E15/48 / Remarks from the Chair
There were none.
E15/49 / Declarations of Interest
There were none.
E15/50 / Public Discussion
Members of the public are permitted to make representations, answer questions and give evidence in respect of any item of business included in the agenda.
The period of time which is designated for public participation shall not exceed 15 minutes.
There were no members of the public present
E15/51 / Speed Indicator Devices (Agenda Item 7.1)
Dominic Proud (Group Manager – Transport, Strategy & Road Safety) attended the meeting in place of Keith Harris (T&W Council Service Delivery Manager) to talk about speed indicator devices. This was in response to a letter sent from Madeley Town Council to Telford & Wrekin Council on 22nd January 2016, which proposed a speed indicator device scheme exclusive to Madeley, managed by Madeley Town Council.
It was noted that, since the devices are too heavy to attach to street lighting poles, there would be a need for four poles and the installation of ground sockets at each of the 12 locations proposed by Madeley Town Council. These could be provided by Telford & Wrekin Council at a total cost of around £3,000.
This would increase the capital cost for the scheme to around £15,000.
Dominic Proud said that Telford & Wrekin Council would be happy to work with Madeley Town Council on the scheme and may be willing to give a contribution of around 50% to the capital costs.
However, he asked Madeley Town Council to provide confirmation of the following:
- The capital cost of the scheme
- Arrangements for the rotations (to ensure adequate training and competencies)
- Health & Safety risk assessments
- Insurance for the devices
Resolved:
That the Responsible Finance Officer should obtain further information from the supplier of the devices about the devices, rotations, training requirements and software for data analysis, for consideration by the Environment Committee, so that Madeley Town Council can confirm the details of the scheme to Telford & Wrekin Council.
E15/52 / Minutes
Resolved:
That the minutes of the Environment Committee meeting held on Monday, 8th February 2016 be confirmed and approved for signature.
E15/53 / Finance
53.1 / Expenditure Approval
To approve expenditure transactions
Resolved:
That the expenditure transactions recorded be confirmed and approved for signature
53.2 / Financial Summary – Cashbook & Financial Budget Comparison
To note Financial Status reports
The reports were noted
E15/54 / Public Realm – Action Plan Report
To work in partnership with the Local Authority to identify and implement environmental improvements.
A revised and updated Action Plan for the Environment Committee covering Public Realmwas presented (see Appendix A).
Noted
A successful councillor walkabout took place on Wednesday 6th April 2016. The best day and time for walkabouts was discussed.
Resolved:
That the programme of walkabouts on the first Wednesday of each month should be continued. The next walkabout, around the Hill Top, Roberts Road and School Road area would take place on Wednesday 4th May 2016, meeting at Jubilee House at 11.30 a.m.
The Clerk reported that Madeley Town Council and Madeley Partnership had received a letter of complaint from a Russell Road resident regarding the new parking bays and bollards. The complainant stated that residents had not been consulted about the scheme before it was carried out. The Regeneration Officer has responded to the letter on behalf of Madeley Town Council and Madeley Partnership.
Resolved:
That since the scheme was managed by Telford & Wrekin Council the Highways Department should be asked to respond to the letter of complaint.
E15/55 / Open Spaces – Action Plan Report
To seek involvement and influence in the management and improvement of recreational and public open spaces.
A revised and updated Action Plan for the Environment Committee covering Open Spaceswas presented (see Appendix A).
Noted
An e-mail from the South Telford Rights of Way Project (STROWP) Project Officer, suggesting a leaflet regarding the Madeley Pitmounds Local Nature Reserve and a launch event had been received.
Noted
Resolved:
That the STROWP Project Officer should be asked to produce a leaflet describing the Pitmounds and that the costs of a launch event should be researched.
E15/56 / Planning & Conservation – Action Plan Report
To work with partners to promote, improve and protect the heritage of Madeley civic parish in general and the World Heritage Site in particular.
A revised and updated Action Plan for the Environment Committee covering Planning & Conservationwas presented (see Appendix A).
Noted
56.1 / Madeley Court Development
To receive information about the proposed development
Following the previous Environment Committee meeting, a letter was sent to Telford & Wrekin Council asking whether there would be any planning gain from the development and, if so, what the money would be spent on.
A response had been received from Katherine Kynaston, Assistant Director Business, Development & Employment, offering a meeting to discuss any request for a local contribution, in terms of what the contribution would be used for, the likely level to be requested and the justification for the request.
Noted.
The Clerk was asked to meet with Katherine Kynaston, to discuss safety issues relating to the road junction at the entrance to the commercial development and to request that this junction is reviewed and improved during the next stage of the commercial development of the site.
56.2 / Annual Monitoring Report for April 2015 to March 2016
The Regeneration Officer had analysed all the planning applications submitted during the period 2015-2016 for the Madeley parish. In particular, he had looked to see if the Telford & Wrekin Council planning officer had taken policies in the Madeley Neighbourhood Plan into account. He was encouraged to find that out of 78 planning applications submitted for the Madeley Neighbourhood Plan area, Neighbourhood Plan policies were specifically referred to in the delegated appraisal of 30 cases.
Noted
The Clerk remarked that the Madeley Neighbourhood Plan is often referred to by other local authorities as a good example of a neighbourhood plan.
56.2 / Planning Applications
To receive report of submissions under delegated powers.
A register of planning applications received is circulated to members of the Environment Committee and relevant Ward Councillors weekly.
A report of applications dealt with under delegated powers (LGA 1972 s101) was presented for information (Appendix B)
Noted
Up until the end of October 2015, detailed comments were submitted by the Town Council on every planning application. After that date, with the agreement of the Environment Committee, the procedure was changed so that comments are only submitted if 2 or more councillors ask for the application to be reviewed.
One member of the Committee expressed concern that, without officer guidance, potentially controversial planning applications might be missed by councillors.
The Clerk reminded the Committee that since the Deputy Clerk started working part-time, there is no longer the capacity to comment on all planning applications. However, the Regeneration Officer is available to provide advice, especially regarding Neighbourhood Plan implications.
56.3 / Telford & Wrekin Local Plan – Waste Management Facilities
Following the previous meeting, Councillor Shaun Davies, Cabinet Member for Business, Neighbourhood & Customer Services, was invited to attend an Environment Committee meeting to discuss waste management facilities in South Telford. Cllr Davies had sent an e-mail response stating Telford & Wrekin’s policy on siting new waste processing facilities. He had declined the invitation to attend a meeting.
Noted.
E15/57 / Correspondence
There was none.
E15/58 / Information
Telford & Wrekin Council Hackney Carriage Stands Consultation
Councillors remarked that, without any parking enforcement, other vehicles are parking on the area reserved for taxis.
Noted
Ironbridge Gorge World Heritage Site Steering Group – Agenda and Minutes
Noted
Telford & Wrekin Local Access Forum – Agenda and Minutes
Noted
Invitation to Nuplace Site Visit at Woodland Walk Development
Noted
E15/59 / Date of Next Meeting
The next meeting of the Environment Committee of Madeley Town Council is scheduled to take place on Monday, 13th June 2016 at Jubilee House, High Street, Madeley, commencing at 6.30 p.m.
There being no further business, the Chair declared the meeting closed at 8.20 p.m.
Signed: / Dated:
(Chair)
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Environment Action Plan, 11th April 2016APPENDIX A
Area of Interest: E1 – Public Realm
Strategic Aim
To work in partnership with the Local Authority to identify and implement environmental improvements
Ongoing work / Key Project / Target Date for Completion / Lead Officer / NotesParish Environmental Team / Project fund management 2016/17 / April 2016 / K Whitton / Meeting arranged with T&WC Public Realm Officer w/c 04/04/16 to confirm regular liaison schedule, budgets and projects.
Local Environment / Councillor walkabout / Periodic / Env C/ee / To take place first Wednesday of each month, starting 6/4/16
Community Pride / Highways Scheme Madeley Town Centre (Russell Green and Park Avenue) / March 2016
April 2016 / A Rose / Work completed on Russell Green parking scheme. However, there are still problems with cars parking on the grass - TWC Highways Department is considering the problem.
Highway Safety / Proposal for speed indicator devices / March 2016
Sept 2016 / M Morris / 26/10/15 - Agreed in principle at Full Council meeting
22/01/16 - Letter sent to Telford & Wrekin Council proposing partnership scheme
11/4/16 – Keith Harris (T&W Service Delivery Manager, Transport & Highway Development) to attend Environment Committee meeting.
Civil Parking Enforcement / M Morris / A letter has been written to Telford & Wrekin Council lobbying the Council on this issue.
26/01/16 – response received and circulated
To refer to Full Council Meeting on 7/3/16
This issue has now been included in discussions about devolved services, since Telford & Wrekin have suggested that if Madeley Town Council wishes to support the Community Support Officer scheme they could benefit from an enhanced service that could specifically look at parking issues.
Town and Parish Council Chairs and Clerks have been invited to a meeting with T&W Council and West Mercia Police on 19th April, to hear more about the proposals.
Complete
Hanging Baskets / Offer contract to Plantscape Ltd
Arrange with local businesses for hanging baskets to be provided at a cost of £40 per basket. / May 2016 / K Petty / Order issued 24/03/16
Complete
Monitor service provided by Plantscape Ltd. / Sept 2016 / K Petty
War Memorial / Refurbishment and extension of hard landscaping around the war memorial / Oct 2016 / A Rose / The successful bid by the Living History Project for Pride in Your High Street funding was based on an estimate of costs that proved to be inadequate. Even though the scheme has been amended to reduce the costs (by using pavers instead of York stone), there is still a shortfall of around £10,000.
The matter has been referred back to the Pride in Your High Street team to see if they can find an answer to the problem.
It may be necessary to scale back the project or to find additional funding.
Two cherry trees have already been felled in preparation for the project (done before the nesting season). New trees, of a type more suitable for a public space, will be planted as part of the landscaping scheme. They will have root guards, to minimise damage to the paving.
Area of Interest: E2 – Open Spaces
Strategic Aim
To seek involvement and influence in the management and improvement of recreational and public open spaces.
Ongoing work / Key Project / Target Date for Completion / Lead Officer / NotesParish Environmental Team and other local environmental teams / Installation of steps – footpath link Rough Park / Nov 2015
April 2016 / M Morris / Landau Skills Training Project
Stage one (lower slope) completed
Stage Two to be completed by Green Heroes
Site meeting arranged for 20/04/16
Local Nature Reserve / Declaration of Madeley Pitmounds Local Nature Reserve / Dec 2015
April 2016 / M Morris / A declaration has been received from Telford & Wrekin Council regarding the Madeley Pitmounds which are to be managed as a Local Nature Reserve.
Complete
Reconvene Madeley Pitmounds LNR Steering Group / Dec 2015
April 2016 / K Whitton
Supply and installation of 36 bird and bat boxes across four of the Madeley Pitmounds / June 2016 / M Morris / MTC has been in discussion and negotiation with the developer of the former Woodlands School site.
Installation agreed with Shropshire Bat Group, overseen by T&WC Planning Ecologist.
Complete
Friends of Rough Park / Seek Local Nature Reserve Status / Dec 2015
April 2016
March 2017 / STROWP / Working draft boundary defined and management plan drafted.
Formal consultation report for Natural England submitted to T&WC
Severn Gorge Countryside Trust land to be excluded from LNR boundary
LNR process to commence in late 2016
Madeley Community Orchard / Extension of lease to facilitate external funding / Oct 2015
Oct 2016 / K Whitton / Uncertainty with regard to ownership of land
Administrative support for South Telford Rights of Way Partnership / Prepare funding bid – Reaching Communities / April 2015
October 2015
Jan 2016
April 2016 / M Morris
A Connah / Sept 15 - Stage 2 funding bid submitted
Jan 2016 - Bid unsuccessful - feedback requested
Response indicated bid did not meet RC priorities.
Exploring alternatives.
Complete
Area of Interest: E3 – Planning and Conservation
Strategic Aim: To work with partners to promote, improve and protect the heritage of Madeley civic parish in general and the World Heritage Site in particular.
Ongoing work / Key Project / Target Date for Completion / Lead Officer / NotesPlanning Policy / Prepare proposal for extension of Severn Gorge Conservation Area boundary. / April 2016 / A Rose / 24.11.15 - Letter sent to Michael Barker, Assistant Director Planning Specialist
Acknowledged – letter forwarded to appropriate team.
Develop and implement monitoring report for Madeley Neighbourhood Development Plan / April 2016 / A Rose / To provide annual report to the Environment Committee meeting on 11th April
Complete
Planning Applications / A Rose / To provide report on whether T&W Council is taking note of comments on planning applications to the Environment Committee meeting on 11th April
Complete
Planning Enforcement / ongoing / A Rose
Madeley Court Development / Monitor proposals and liaise with Telford & Wrekin Council / ongoing / A Rose
Waste Management Facilities in South Telford / Lobby Telford & Wrekin Council regarding unfair concentration of waste management facilities in South Telford / 15.02.16 E-mail to Cllr Shaun Davies inviting him to attend an Environment Committee meeting
26.02.16 E-mail from Cllr Shaun Davies declining the invitation and stating Telford & Wrekin Council’s policy on waste management.
Complete
Ongoing work / Key Project / Target Date for Completion / Lead Officer / Notes
Ironbridge Gorge World Heritage Site Steering Group / Representation / ongoing / Cllr A MacKenzie / Date of next meeting 18/04/16
Agenda and Minutes of meeting held on 01/02/16 available.
World Heritage Site Management Plan Consultation / July 2016 / A Rose / 03.12.15 - Comments on pre-consultation document submitted.
Some of the comments have been incorporated into the latest version of the World Heritage Site Management Plan.
7/3/16 Anna Brennand gave presentation to Full Council
June/July 2016 Public Consultation
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APPENDIX B
MADELEY TOWN COUNCIL
Report to the Environment Committee of Madeley Town Council
Applications dealt with under delegated powers (LGA 1972 s101)
16/p.01TWC/2016/0094
Plot 2, Halesfield 24, Halesfield, Telford, Shropshire
Erection of an industrial building with associated parking, access and landscaping
No comment
Planning permission
16/p.02TWC/2016/0103
Sutton Hill Play Area, Selbourne, Sutton Hill, Telford, Shropshire
Replacement of existing children's ball court
No comment
Planning permission
16/p.03TWC/2016/0106
Plot A, Halesfield 25, Halesfield, Telford, Shropshire
Erection of builders merchant (sui generis) for the display, sale and storage of building supplies; trade counter; car parking; servicing and associated works
No comment
Planning Permission
16/p.04TWC/2016/0113
Halesfield Day Services, Halesfield 22, Halesfield, Telford, Shropshire, TF7 4QX
Change of use from adult day care (Use Class D1) to offices, workshop and storage facilities (Use Class B1)
No comment
Planning Permission
16/p.05TWC/2016/0119
Lee Dingle, 48 Lees Farm Drive, Madeley, Telford, TF7 5SU
Erection of a detached double garage following demolition of existing garage
No comment
16/p.06TWC/2016/0138
Yard A-D, Halesfield 16, Halesfield, Telford, Shropshire
Change of use from car sales (Sui Generis) to HGV parking storage (Use Class B8), alterations to the west boundary and erection of a temporary modular building
No comment
16/p.07TWC/2016/0145
The Villa Rest Home, Park Avenue, Madeley, Telford, Shropshire, TF7 5AE
Demolition of existing bungalow and single storey flat roof extension, and erection of a two storey extension and single storey extension (LISTED BUILDING APPLICATION).
No comment
16/p.08TWC/2016/0166
Tynesmoor, Tynsley Terrace, Madeley, Telford, Shropshire, TF7 5AJ
Erection of a single storey rear extension, following demolition of existing rear extension.
No comment
Planning permission
16.p.09TWC/2016/0165
Former Madeley Court School, Land off Parkway, Madeley, Telford, Shropshire
Erection of 53no. dwellings with associated garages, parking and landscaping.
Support subject to conditions
Edge of Town Centre development – need to ensure adequacy of pedestrian links that are part of/through the commercial/retail site (no separation), maintenance of local links to the Silkin Way NR55 Sustrans cycle route, and enhancement of links to public Rights of Way network. It is noted that the original memorandum agreement for residential development included provision for the existing Parkway pedestrian sub-way to be permanently closed and a commuted sum of £50,000 for the improvement of pedestrian/cycle links between the development site and the Silkin Way, Madeley Centre and Madeley Academy