Parent and Guardian

Part of

Great Ouseburn Community Primary School

The Ouseburn Den

Main Street

Great Ouseburn

York

YO26 9RG

Tel: 01423 330296

Parent and Guardian

Information Pack

Welcome to the den!

Dear Parents, Guardians and Carers

I’m delighted to welcome you and your child to the Ouseburn den.

We’re here to provide a safe, friendly and secure environment for your child, which in turn will help develop their full potential through positive, social, emotional, physical and intellectual experiences. Put simply for your children – the den is fun!

Here’s just a selection of some of the activities we offer:

Arts and Crafts – Tie dye T-shirts; painting; balloon modelling; collages; junk modelling

Board Games– all the traditional favourites such as Monopoly and chess, as well as some of the more modern ones

Construction Activities – Lego; K-nex; jigsaws; puzzles

Nintendo Wii – where the children challenge the staff to beat their scores! Internet games are also played

Outdoor play – lots of games to play outside to burn off all that energy

Chill Out Zone – A place to relax, read, play cards or listen to some music

And we’re always open to ideas and suggestions from the children and their parents, guardians and carers so we keep the den evolving and providing a great environment for all who use it, so please do come forward with any that you have!

This pack has been designed to give you all the information you need about how the den works and to give you peace of mind about the safety and security of your child.

What I need from you

Please read through all the information thoroughly and if there are any subsequent questions you have, I’d be delighted to answer them.

There are also a number of forms enclosed in this pack which I need you to read, sign and bring back to me before your child’s first session. These are the forms in bold from the list below:

Admissions Form and Important Information

Booking Form

Conditions of Placement

Emergency and Illness Information

Education and Outdoors Visits Permission

Internet Permission

Photo Consent

Minimum periods of exclusion from the den for illness

Keeping your child safe

Please note:All forms should be completed for each child. Should you need extra forms, please do ask me, or at the school office.

Fees and den Times

Session Times and Costs

Full Session / Short Session
Morning / 0800 – 0845:
£4.00 / 0830 – 0845:
£2.00
Afternoon / 15.20 – 18.00:
£10.00 / 15.20 – 16.30:
£5.00

Points to note:

Fees are payable in advance

Payments can be made by cheque, ParentPay or cash, but please be aware school can only handle small amounts of petty cash at a time, so we recommend you only pay this way for small/last minute sessions

Fees are payable for sessions you have booked via the ‘Booking Form/Invoice’ and not attendance – no refund or exchange of days, therefore, is given for sickness and associated absences

In exceptional circumstances, if a request is made in advance we will endeavour to accommodate a “like for like” swap of sessions, due to a parent’s unexpected change of commitment. However, this is only if there is space available and cannot be guaranteed

Ad hoc and/or last minute bookings may be made, but are again subject to availability and should also be paid for in advance

Fees are reviewed periodically. Any change will be notified to parents two months prior to the introduction of the change.

Loyalty Voucher Scheme

Your loyalty to the DEN is rewarded! For every tenFULLsessions paid for, one session will be given free of charge. (Short sessions are classed as half sessions. Two short sessions paid for will be counted as one session towards the ten).

When you qualify, you’ll be given a voucher that you can use to pay for one full session in the coming month. All loyalty vouchers must be used within one month.

Admission Form & Important Information

The relationship between a child’s parent and a setting is crucial to the child’s well being. Therefore to enable us to make the best provision for your child, we are required to askfor the following information. Please be assured that there are sound reasons why we ask these questions, as we want to help keep your child safe.

If you require additional space for any of the information, please use the reverse of this form.

Many thanks for your co-operation.

Child’s name / D.O.B.
Parent(s) names
Home Address
Postcode
Home Telephone / Mobile
Any previous addresses?
Postcode
Name and contact details of person(s) who your child normally lives with if different from information on emergency contact form
Name and contact details of persons with parental responsibility if different from information on emergency contact form
Doctor’s Name / Tel No
Doctor’s Address
Is your child immunised against?: / Date
Whooping Cough / Yes / No
Diphtheria / Yes / No
Tetanus / Yes / No
Poliomyelitis / Yes / No
Measles / Yes / No
Rubella / Yes / No
Details of person authorised to collect child from the den if different from information on emergency contact form
Name / Tel No
Address / Relationship to child
Name of any professionals who have contact with the child/family
Name / Role
Address / Tel No
Please give details of any relevant court orders in place, including those which affect any person’s access to your child (e.g. residence order, care order). Is there any information from these orders that the den needs to be aware of which will help us care for your child?
Has your child previously been or currently on the child protection register? / Yes / No
Names of previous child care settings attended / Address / Tel No
Please give details of any relevant factors which may impact on the safety of your child?
Please give details of any additional needs your child may have?
To make sure that your child’s experience at the den is as happy and positive as possible, please share with us any information, about your child, you may feel will assist us. This information is invaluable to us and will also help our Play Leader and Play Worker get to know your child better, especially during the early days.

Signed...... Date......

ALL INFORMATION GIVEN IS STRICTLY CONFIDENTIAL

Conditions of Placement
/ FEES
Fees are payable for sessions booked on the ‘booking form/invoice’ and not attendance – no refund or exchange of days, therefore, is given for sickness and associated absences. However, in exceptional circumstances, if a request is made in advance, we would endeavour to accommodate a like for like swap of sessions, due to a parent’s unexpected change of commitment, if there is space available. However, this cannot be guaranteed. Fees are payable in advance.
Ad hoc and/or last minute bookings may be made, but are again subject to availability and should also be paid for in advance.
Loyalty is rewarded, so for every ten sessions paid for, one session will be given free of charge (One session = one afternoon or two morning sessions. Free sessions must be redeemed within one month)
Fees are reviewed periodically. Any change will be notified to parents two months prior to the introduction of the change.
/ OPENING TIMES
The den is open between 8.00am and 8.45am and 3.20pm and 6.00pm – term time only.
/ COLLECTION OF CHILDREN
Children will not be allowed to leave with anyone other than the parent/carer (as stipulated on the Emergency Contact form) unless prior notification is given to the Den Leader or School Secretary, by the parent/carer themselves.
In summer time the children will more than likely be outside, this means the main gate will be locked, parents are asked to please use the front gates along the side of the school – we ask you to please respect this as it is in place for the safety of your child(ren).
/ ILLNESS
We ask that the minimum periods of exclusion from a child care setting for illness and communicable disease is respected (see enclosed info. sheet).
Please note that we are unable to administer Calpol ourselves although we will administer prescribed medication if clear instructions and information are given by the parent/carer.
/ MEDICATION
We ask that medication, where possible, be given at home. We can only administer prescribed medication and, in these cases, we ask that all medication is clearly labelled with your child’s name, times to be given, time of last dosage and amount to be taken. When bringing in medication, it must be handed to the appropriate member of staff (e.g. the Den Leader if your child is attending the den before school, and the school secretary if he/she is only attending the afternoon session – in the latter case, the school will pass on the medication and instructions to the Den Leader).
/ WORKING AND PLAYING TOGETHER
The expectations and ethos of the den closely reflects those of the school in terms of supporting a family atmosphere and to model to all children to value differences and working with others. We would ask that parents support us in promoting this.
/ POLICIES
The den works within the boundaries of school policies, in addition to those policies specific to the den. If you require sight of particular policies, please speak to the Den Leader, in the first instance.
/ TERMINATION OF PLACEMENT
One month’s notice is to be given in writing if you wish to withdraw your child’s place from the den – verbal notification must be confirmed in writing.
The den also reserves the right to terminate a placement agreement at its discretion.
/ GENERAL
No sweets are allowed at the den – a healthy snack will be given to your child during each session.
We are also well equipped to cover all needs with regard to utensils, play equipment, etc and we therefore ask that personal property is not brought into the den, unless the Den Leader has specifically requested your child may do so (for example, a ‘Show and Tell’ day).

I have read and understood these conditions of placement. Please sign and return.

Signed Parent/Guardian:...... ………….

Date: ......

Printed name:......

Emergency & Illness Information

(One to be filled in for each child)

PERSONAL DATA

Child’s Name: / DOB:
Child’s Preferred Name: / Start Date:
Mother/Guardian’s Name: / Father/Guardian’s Name:
Home Address: / Home Address (if different from mother’s)
Home Tel No: / Home Tel No:
Mobile: / Mobile:

PLACE OF EMPLOYMENT

Mother/Guardian’s Work Place: / Father/Guardian’s Work Place
Working Hours: / Working Hours:
Business Phone: / Business Phone:
E-mail / E-mail:
Mobile (if different to personal mobile) / Mobile (if different to personal mobile)

EMERGENCY DETAILS

First point of contact in the event of illness/emergency:

Details of local person to contact if parents are not available

Name: / Tel No:
Relationship to child: / Mobile:

HEALTH INFORMATION

Does your child have any specific health conditions?Yes ...... No ......
(please give details)
Food Allergies
(please give details)
Allergies/Other
(please give details)

Any individual needs relating to personal and/or cultural matters? ………………………………………………………………………......

......

MEDICAL CONSENT

In the event of an emergency/accident it may be necessary to seek medical attention.

As carers, we need your permission to seek medical care and when parents/guardians cannot be contacted immediately, have the authority to authorise any treatment applicable for the welfare of the child following expert advice.

I ...... , authorise the person in charge at the time to seek medical attention in the case of emergency for my child ......

Signed parent/guardian ...... Date.......

Signed parent/guardian ...... Date......

Any further information you feel we ought to be aware of regarding your child, please state below:

PLEASE NOTIFY THE DEN IMMEDIATELY OF ANY CHANGES TO THIS INFORMATION

ALL INFORMATION GIVEN IS STRICTLY CONFIDENTIAL

Educational and/or Outdoor Visits

We are required by North Yorkshire County Council to obtain your consent before a child undertakes an educational visit or outdoor pursuit. As your child may take part in activities during his/her time at the Ouseburn den, we would ask you to complete this general consent form to cover these activities. You will, of course, be notified about each specific visit in advance. We require this permission separate to any permissions you have given for school visits and events.

Child’s Name: ......

Address:......

......

......

Contact Tel No: ......

Iconsent/do notconsent to my child going on educational visits and joining in group activities.

Ido not wish my child to take part in the following activities:

......

My child is in good health and does not suffer from any condition requiring regular treatment or any complaint that may require emergency treatment Yes ______No ______

My child suffers from...... requiring regular treatment.

My child suffers from...... that may require emergency treatment.

Any other relevant information:

......

(If your child suffers from a complaint, please enclose a letter from your doctor giving details of the complaint and its treatment)

His/Her National Health Service Medical Card Number is......

• I consent to any emergency medical treatment necessary during the course of a visit.
• I will advise the school of any illness/infection suffered by my child after signing of this form and before commencement of an educational visit.

Signature of parent/guardian...... Date......

Internet permission

Please delete as applicable:

1. I do/do not give my permission for ...... to access the Internet/electronic e-mail as an independent activity

1. I would like my child to only access the Internet as part of a group activity that is directly supervised by a Play Leader/Play Worker.

Signature of parent/guardian ......

Date …………………………………………………………………………………………..

Consent Form to use a
Photograph or Image

Photographs and Images:Increasingly, computers and related technology are making it easier to use pictures and images in printed materials or on websites. As more and more people now have home computers we need to take steps to prevent photographs and images being wrongly used. We take the issue of child safety very seriously and will not use an image of your child without your prior consent. This is a general consent form to enable the den, official County Council photographers or authorised press photographers to take and use photographs of your child individually or in a group. There may be occasions when it is intended to use a photograph or image that identifies your child by name e.g. as part of a newspaper article, or is to be used in a particular context. In these instances you can indicate whether you would be happy for the Play Leader to use his/her discretion in the matter or whether you require the den to seek your specific permission.

Videos: Although there is no difference in the principle of use of electronic images on a website and use in a video, some parents/guardians may have concerns about other individuals videoing their child while participating in school activities. Therefore, it is proposed to give you the opportunity to withdraw your child from activities where videoing will be allowed by the den.

Name of child:
Name of parent or guardian:
1.Photographs and Images:
I consent to my child appearing in photographs being used in printed information, displays, school/den exhibitions and promotional literature. I understand that this image will NOT be used for anything that may cause offence, embarrassment or distress for the child or their parent or guardian: for example, drug/alcohol abuse, child abuse, etc. / Please delete as applicable
Yes/No
(If yes, please tick whichever of the following three statements apply)
I give permission for the Play Leader to use discretion in the use of photographs that identify my child by name, or
I require the den to obtain my permission before using photographs that identify my child by name, or
I do not want the den to use any photographs that identify my child by name.
I consent to my child appearing in images being used on the school's web site on the basis that such images will not identify my child by name. / Yes/No
2.Videos:
I understand that from time to time the den will allow some activities to be videoed and will inform parents of this beforehand. In such circumstances I consent to my child participating in those den activities. / Yes/No
Signature of parent or guardian:
Relationship to the child: / Date (Day/Month/Year):

Please note: This consent is considered valid for the time your child is registered at the den shown above unless you specifically inform the den in writing of withdrawal of consent. Some photographs and images may be retained by the den as part of its historical record. If, once he/she has left the den, you or he/she wish to have destroyed any photograph or image showing your child individually, you should inform the den in writing.

Minimum Periods of Exclusion from the den for Illness & Communicable Diseases
DISEASE/ILLNESS / MINIMAL EXCLUSION PERIOD
Vomiting / Child must be off for 48 hours from last episode of vomiting
Diarrhoea / Child must be off for 48 hours from last episode of diarrhoea
Conjunctivitis / Keep at home until child has had a minimum of three doses of drops/cream
Flu / Children who have symptoms of flu-like illness should stay at home until they have recovered and are free of symptoms.
Gastro-enteritis, food poisoning, salmonellosis and dysentery / Until authorised by Health Protection Unit
Infective hepatitis / Seven days from onset of jaundice
Measles / Seven days from appearance of rash
Meningococcal infection / Until recovered from illness
Mumps / Until swelling has subsided and in no case less than seven days from onset of illness
Pertussis (whooping cough) / 21 days from onset of paroxysmal cough and commencing treatment
Poliomyelitis / Until declared free from infection by District Community Physician
Scarlet fever and streptococcal
Infection of the throat / Until appropriate medical treatment has been given and in no case less than three days from the start of the treatment
Tuberculosis / Until declared free from infection by Health Protection Unit
Typhoid Fever / Until declared free from infection by Health Protection Unit
Impetigo / Until skin is dry
Pediculosis (lice) / Until appropriate treatment has been given
Chickenpox / Until spots are dry at least five days from onset of rash
Ringworm of Scalp / Until cured
Ringworm of body / Seldom necessary to exclude provided treatment is being given
Scabies / None once appropriate treatment has been given
Keeping Your Child Safe

At the den, everything we do has safety and security at the forefront, in terms of the design of the setting, the equipment used, the activities undertaken within the room, outdoor play activities, policies in place, and arrival and collection procedures. If you have any specific queries with regard to these, please do not hesitate to speak to the Den Leader or any member of staff. We would particularly like to highlight the following aspects regarding children being dropped off and picked up.