EVANS PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES
MINUTES OF MEETING OF TUESDAY, NOVEMBER 8, 2016
Call to Order
President Joanna Helm called the regular monthly meeting to order at 7:30 pm at the library. Present were Helm, Randy Edwards, Chuck Hutson, Rachel Meseke, David Riegel, Debby Themig and library director Jessica Blain. Melanie Bowles was absent.
Reading and Approval of Minutes
Themig moved the minutes of the previous meeting be approved. Meseke seconded this. Motion carried unanimously.
Communication Received
A letter was received from the notifying the Board that the library received a grant from Ameren was received.
Bills To Be Paid
Blain handed the list of bills to be paid. The Board reviewed the list of bills to be paid. Riegel moved the bills be paid as presented; seconded by Edwards. Motion passed unanimously.
Reports
Financial Reports A-C were reviewed. The financial reports will be filed for audit.
Blain presented the library director’s report including the circulation report and materials budget.
The Finance Committee had no report.
The Policy & Personnel Committee reported that they had met prior to the Board meeting.
The Building Committee had no report.
Committee Resolutions
The Policy and Personnel recommended the following from Policy and Personnel Meeting, that the library staff and significant others be allowed to have a Christmas dinner at the establishment of their choice.
The library employees working less than 30 hours per week receive a Visa gift certificate of $6 and that the employees working 30 hours or more per week receive a Visa gift certificate of $100.
The Visa cards have an additional cost of a processing and shipping fee of $2.95 for the $60 cards and $3.95 for the $100 cards. The 2017 holidays be approved as follows,
HOLIDAY DATE DAY STATUS
NEW YEAR’S DAY JAN. 2 MONDAY CLOSED
MARTIN LUTHER KING’S JAN. 16 MONDAY CLOSED
DAY
PRESIDENTS’ DAY FEB. 20 MONDAY CLOSED
MEMORIAL DAY MAY 29 MONDAY CLOSED
INDEPENDENCE DAY JULY 4 TUESDAY CLOSED
LABOR DAY SEPT. 4 MONDAY CLOSED
COLUMBUS DAY OCT. 9 MONDAY CLOSED
VETERANS’ DAY NOV. 11 SATURDAY CLOSED
THANKSGIVING NOV. 23 THURSDAY CLOSED
DAY AFTER NOV. 24 FRIDAY CLOSED
CHRISTMAS DEC. 25 MONDAY CLOSED
The recommendations passed unanimously.
New Business
Blain explained the reoccurring issue of being able to obtain two signatures for staff payroll when multiple Board signers are out of town. Themig made a motion that in the event that two Board members are unavailable to sign for staff payroll, one Board member is required to sign and either the Librarian (Blain) or Bookkeeper (Lori Cearlock) may be the second signature. Meseke seconded the motion. Motion passed unanimously.
The meeting adjourned at 7:55 pm.