Wing Parish Council

Wing Parish Council

Minutes of the Parish Council Meeting Held on Tuesday 16th August 2016 in the Small Hall, Wing Village Hall.

Present:

Councillors: Mrs L Stuart (Chairman), Ms S Roe, Mr J Hughes, Mr J Lomas, Mrs L Tabiner-Crush, Mr J Benson,

Mrs V Day.

4 members of the public

595. Public Question Time / Mrs Jewell from Redwood Drive had attended the meeting to ask if the tree behind her house which had recently been pruned and the crown raised could be cut back further to remove all branches over their garden. She was informed that the Parish Council had sought advice from the tree surgeon and he had stated that the Parish Council had fulfilled their obligation to remove the branches overhanging the shed and fence but were not obliged to cut the tree back further. Mrs Jewell was informed that the trees were being surveyed in the next few weeks to ensure that they were all safe and in good condition and that she was at liberty to cut the higher branches overhanging her garden back to the boundary should she wish to do so. She requested that the Clerk inform her of the findings of the tree survey regarding the trees to the rear of her property. / Clerk
596.
(a)Apologies for
Absence
(b) Declarations
Of Interest
(c) Minutes of
Previous Meeting
(d) Correspondence / (a) Apologies were received from Councillors C Hamblett, M Kelly and Mrs C Hellgren-Derry.
(b) None
(c) It was PROPOSED SECONDED and RESOLVED that the minutes of the meeting held on Tuesday 26th July 2016 were a correct record and signed by the Chairman.
(d) The Parish Council had received a request from the County Council to visit the parish and discuss their proposals for a unitary authority. The Clerk informed the meeting that Mentmore Parish Council had agreed it should be a public meeting and had asked if Wing would like to hold a joint meeting. It was agreed this was a good idea and the meeting could be held in either Mentmore or Wing village halls depending on availability. The Clerk would go back to the County Council to inform them of this and ask for preferred dates.
The Clerk informed the meeting that Wing had received a Certificate of Merit from the Best Kept Village Competition with very positive remarks. They had highlighted a couple of areas that could be improved including a couple of bikes in the recreation ground car park that were rusting and falling apart. These had been parked there for a long time and look abandoned. It was agreed that notices would be attached to the bikes stating they would be removed by the Parish Council if they were not claimed. / Clerk
597. Planning 15/02625/ADP – The Sportsman Public House, 45 Littleworth Wing – Variation of conditions 3 & 5 and 8 imposed by planning permission / The Parish Council object on the following grounds:
(a) The name of this application is incorrect. This should refer to the dwelling in the former car park
of the Sportsman Public House
(b) Condition 5 change of boundary treatment from timber to brickwork this has already been
done and has affected the amount of parking on the property.
(c) Condition 8 - Parking - The Parish Council object as there is not sufficient parking for the
dwelling as part of the original parking is now being used as a garden. They would like to reiterate
their original concerns over parking along this very busy and dangerous stretch of road and would
like to point out that there is a presumption that parking can take place opposite on an area of land
which is not owned by the residents.
This contravenes AVDC's parking policy as well as Wing Neighbourhood Plan Policy number T1. / Clerk
598. Finance
(a) Accounts for Payment
(b) Balances / (a) The following accounts and expenses were submitted and UNANIMOUSLY approved for payment:
Goldleaf Groundcare / Grasscutting / £ 288.96
Contracts and Salaries / Clerks Salary, Clerks expenses, Office Runnings costs, litter clearance and general maintenance / £ 1,301.10
Eon / Street Lighting Power / £ 238.90
Virgin / telephone/internet / £ 48.76
Roderick Wilson / Tree works JG & RecreationGround / £ 1,152.00
Wing Hall Trust / Hall Hire , Library & Storage August / £ 153.77
Community Impact Bucks / Subscription / £ 50.00
Community Impact Bucks / Directory Printing / £ 540.00
Direct 365 / Euro bin hire / £ 118.01
Wicksteed leisure / playground inspection / £ 54.00
Wicksteed leisure / Hip Hop roundabout seat & fixings / £ 232.08
dig dat / Maps of Water/Sewage Recreation Ground / £ 45.60
(b) Balances:
Long Spinney a/c / £96.75
BMM a/c / £92122.23
Community a/c / £1759.47
BMM War Memorial / £ 5,145.16
£ 99,123.61
/ Clerk
599. Items for Discussion
(a) Notice Board Recreation Ground
(b) To discuss and approve engaging Paul Lambert Associates to project manage the Recreation Ground Project
(c) Trees Jubilee Green
(d) Any other matters requiring action / (a) It was agreed to purchase a small lockable notice board to be erected in the recreation ground car park. Once the recreation ground improvements had been completed if there was a need to have a larger board this notice board would be moved to an area in one of the new developments.
(b) Councillor Stuart informed the meeting of discussions that had taken place regarding the development of the recreation ground which was going to be a large project and too big for the Parish Council to manage. Details had been circulated regarding the employment of a project manager to oversee the project on the Parish Councils behalf and the cost of this would be built in to the funding bids. The project manager would be responsible for dealing with all aspects of the project including the planning and procurement, being the first point of contact for any issues and for co-ordinating the work and dealing with the scheduling and quality control. Paul Lambert Associates had been approachedto supply details andcosts to undertaken this project on behalf of the Parish Council. They had all the skills required, were based in the village and had a wealth of local knowledge. Paul Lambert had supplied a very detailed quotation covering all aspects of the project and would charge a fee of 3.25% of the total project cost. It was PROPOSED (JB) and SECONDED (JH) and UNANIMOUSLY APPROVED to appoint Paul Lambert Associates Limited to project manage on behalf of the Parish Council. Councillor Stuart also made the Parish Council aware of the possibility of the requirement to use reserves in order to cover the cash flow for such a large project which would be replaced as the S106 and grant funding was received.
The Clerk would check the legal process required to appoint a Project Manager and tender process for the work on the Recreation Ground.
(c) This had been dealt with under public question time.
(d) Councillor Stuart raised her concerns over the amount of signs being put up by businesses and organisations around the village. These signs were making the village look very untidy and in some cases were dangerous when put up on junctions and roundabouts. All signs on the highway required planning permission and it was agreed to ask Ivor to remove the signs and store them should they be claimed back.
Councillor Hughes reported that the lights at Park Gate and in Moorhills Crescent had not yet been adjusted as agreed with CU Phosco. / Clerk
Clerk
Clerk
Clerk
600. Date of Next Meeting / Tuesday 27th September 2016 8pm Small Hall

Signed...... Dated......