Revision Date: 09/30/2013 Rev # 10

Safety Attribute Inspection (SAI) Data Collection Tool
1.3.10 Aircraft Parts / Material Control (AW)
Revision#: 10 Revision Date: 09/30/2013

ELEMENT SUMMARY INFORMATION

Scope of Element:

Purpose (operator's responsibility): To establish policy, procedures, instructions, and information necessary for personnel to ensure aircraft, engines, propellers, materials, andparts thereof are airworthy.
Objective (FAA oversight responsibility): To determine if the operator's parts / material control / suspected unapproved parts (SUP) / parts borrowing / parts pooling:
·  Meets all applicable requirements of Title 14 of the Code of the Federal Regulations (14 CFR) and FAA policies,
·  Incorporates the safety attributes, and
·  Identifies any shortfalls in the operator'sParts / Material Control / Suspected Unapproved Parts (SUP) / Parts Borrowing / Parts Pooling process.

Specific Instructions:

Intentionally left blank

SUPPLEMENTAL INFORMATION

RegulatoryRequirements:

D.081, Parts Pool Agreement Authorization
D.083, Short-Term Escalation Authorization for Borrowed Parts Subject to Overhaul Requirements
21.9, Replacement and modification articles.
43.7, Persons authorized to approve aircraft, airframes, aircraft engines, propellers, appliances, or component parts for return to service after maintenance, preventive maintenance, rebuilding, or alteration.
43.10, Disposition of life-limited aircraft parts
43.13, Performance rules (general).
45.11, Marking of products.
45.13, Identification data
45.15, Marking requirements for PMA articles, TSO articles, and Critical parts.
91.403, General
119.43, Certificate holder's duty to maintain operations specifications.
119.51, Amending operations specifications
121.105, Servicing and maintenance facilities.
121.123, Servicing maintenance facilities.
121.135, Manual contents
121.361, Applicability.
121.363, Responsibility for airworthiness.
121.367, Maintenance, preventive maintenance, and alterations programs.
121.369, Manual requirements.
121.373, Continuing analysis and surveillance.
121.375, Maintenance and preventive maintenance training program.
121.380, Maintenance recording requirements.

Related CFRs & FAA Policy/Guidance:

Related CFRs: /
Intentionally left blank
FAA Policy/Guidance:
FAA Order 8130.2
FAA Order 8900.1, Volume 3, Chapter 39, Section 1
FAA Order 8900.1, Volume 6, Chapter 2, Section 26
FAA Order 8900.1, Volume 6, Chapter 2, Section 27
AC 20-62 Eligibility, Quality, & Identification of Aeronautical Replacement Parts
AC 21-29 Detecting and Reporting Suspected Unapproved Parts
AC 20-154 Guide for Developing a Receiving Inspection System for Aircraft Parts and Materials
SAI SECTION 1 - PROCEDURES ATTRIBUTE
Objective:
The questions in this section of the SAI will help verify that the operator’s documented procedures identify who, what, when, where, and how those procedures are accomplished. These procedures must allow all personnel to perform their duties and responsibilities with a high degree of safety.
14 CFR part 121.135(a)(1)

Tasks

The inspector shall accomplish the following tasks:
1 / Review the information in the Supplemental Information section of this SAI.
2 / Review the duties and responsibilities for management and other personnel who accomplish the processes associated with this element.
3 / Review the documentation of the processes associated with this element.
4 / Review documented interfaces to identify interactions between related processes, interactions within this element process, and between one person, workgroup, or organization to another that the operator uses to accomplish this process.

Questions

1.1 / Does themanual contain the maintenance program methods, procedures, instructions, techniques, and practices that prevent the entry of unairworthy parts into their inventories and therefore precludes their subsequent installation? / Yes
No, Explain
Updated: Rev # 3 on 12/03/2009
SRRs: 43.7(e); 43.13(c); 121.367(c); 121.369(b)
Kind Of Question: Flag, Supplemental, Domestic
Related Design JTIs:
1. / Verify instructions require current technical data be used for making proper evaluations? Data such as, but not limited to: Type Certificate Data Sheets (TCDS), Airworthiness Directives (AD), U.S. or industry specifications, Illustrated parts lists or catalogs, Maintenance and/or overhaul manuals, Structural repair manuals, Service bulletins/letters, or other manufacturers technical information, Parts markings, Engineering drawings, Maintenance records/return to service.
Sources: AC 20-154
2. / Verify instructions require adequate equipment (precision measurement devices, test equipment, and gauges) be used to verify conformance to the applicable regulations of sections 43.13.
Sources: AC 20-154
3. / Verify a method requiring personnel to identify the origin and traceability of the part or material.
Sources: AC 20-154
4. / Verify a method requiring personnel to identify whether the parts were obtained from the primary or secondary vendor.
Sources: AC 20-154
5. / Verify a means to verify all part, model, serial numbers, etc., as appropriate, match the accompanying documentation.
Sources: AC 20-154
6. / Verify a means to validate incoming parts/materials are applicable to the products being maintained.
Sources: AC 20-154
7. / Verify a means to validate a substituted part may be used.
Sources: AC 20-154
8. / Verify instructions explaining how to perform comprehensive visual inspections of parts and materials received, including checks for obvious physical damage, defects, state of preservation, and that appropriate quantities have been received.
Sources: AC 20-154
9. / Verify a means to ensure parts are free from contamination or defect, appropriate plugs, caps, or safety devises are installed as required by the manufacturer, and that shipping container or packing is appropriate for items received or to be shipped.
Sources: AC 20-154
10. / Verify instructions explain how to identify dangerous goods that are flammable, toxic, or volatile materials to ensure that they are packaged and stored in a safe manner.
Sources: AC 20-154
11. / Verify instructions explain how to examine and protect parts subject to damage from electrostatic discharge (ESD).
Sources: AC 20-154
12. / Verify procedures explain how to segregate and identify serviceable parts from unserviceable parts.
Sources: AC 20-154
13. / Verify procedures control bulk shipments of identical parts to ensure traceability to the producer of the item(s), i.e., PAH, standard parts, or raw material(s), etc.
Sources: AC 20-154
14. / Verify procedures properly define the storage environment for parts and materials that are temperature sensitive or have shelf life limitations.
Sources: AC 20-154
15. / Verify procedures are properly defined to identify whether applicable airworthiness directives are associated with any parts received.
Sources: AC 20-154
16. / Verify procedures ensure hazardous materials are properly stored, handled, and transported.
Sources: AC 20-154
17. / Verify instructions for mutilating 'scrapped' parts to an extent that precludes the possibility of them ever being used for their original intended purpose.
Sources: AC 20-154
18. / Verify procedures require unserviceable parts (parts that are defective, exceeded approved repair, time, or cycle limits, etc.) be segregated from serviceable parts.
Sources: AC 20-154
19. / Verify procedures require the segregation of articles that do not have the appropriate documentation (or supporting data necessary to show regulatory compliance) until a sound determination can be made of the articles airworthiness status.
Sources: AC 20-154
1.2 / Does the manual contain procedures toverify documents that show aircraft parts and materials used met the production and maintenance requirements of parts 21, 43, and 91? / Yes
No, Explain
Note(s):
14 CFR part 43.13 requires to use materials of such quality, that the product or appliance worked on will be at least equal to its original or properly altered condition with respect to the qualities affecting airworthiness.
Updated: Rev # 3 on 12/03/2009
SRRs: 21.9; 43.13; 91.403(a); 121.367(c)
Kind Of Question: Flag, Supplemental, Domestic
Related Design JTIs:
1. / Check that the Certificate Holder has specified, within its manual system, instructions to ensure all aircraft parts and materials, which are subject to be installed on an operational aircraft, are in an airworthy condition.
Sources: 121.135(b)(16); 121.135(b)(19); 121.369(b)(5); 121.369(b)(6)
2. / Verify the Certificate Holder has specified, within its manual system, instructions adequate for personnel to make a determination of replacement parts and materials subject to installation were manufactured under a production approval pursuant to part 21, maintained in accordance with part 43, or have been found to conform to data approved by the FAA.
Sources: AC 21-29
3. / Check traceability documentation to verify 'Approved Parts' were obtained from reliable sources (distributor and/or supplier).
Sources: AC 21-29
4. / Verify procedures and instructions are adequate for personnel to make a determination that 'Approved Parts' are identified and suspected unapproved parts are prevented from being accepted.
Sources: AC 21-29
5. / Verify procedures and instructions are adequate for personnel to remove from the operators system suspected unapproved parts?
Sources: AC 21-29
6. / Verify procedures and instructions are adequate for personnel to report suspected unapproved parts to the FAA.
Sources: AC 21-29
7. / Verify acceptable parts identification using Airworthiness Approval Tag FAA form 8130-3.
Sources: AC 20-62
8. / Verify procedures require foreign manufactured replacement parts have a form similar to the FAA Form 8130-3, are from a country with a bilateral agreement with the U.S., and identifies how the part meets 14 CFR 21.502 requirements.
Sources: AC 20-62
9. / Verify acceptable part identification procedures require FAA TSO Markings per 14 CFR part 21.607 subpart O, are permanently and legibly marked with; name and address of the manufacturer; the name, type, part number, or model designation of the article, and; the serial number and/or the date the article was manufactured.
Sources: AC 20-62
10. / Check that the operator's manual includes instructions and information necessary to verify each article or critical part has identification that complies with 14 CFR part 45.15, as applicable, regarding: The name, trademark or symbol, part number, name and model designation of each certificated product on which the part is eligible for installation.
Sources: AC 20-62
11. / Verify acceptable parts identification as a Shipping Ticket, Invoice, or Other Production Approval Holder's (PAH) Documents or Markings that provide evidence that a part was produced by a manufacturer holding an FAA-approved manufacturing process.
Sources: AC 20-62
12. / Verify acceptable parts identification procedures for Direct Ship Authority (direct ship) are recognized as a part produced under a manufacturer's FAA production approval. The manufacturer must specifically authorize the shipping supplier in writing, must establish procedures to ensure that the shipped parts conform to the approved design, and are in condition for safe operation. Shipping ticket, invoice, or other transfer document must contain a declaration that the individual part was produced under a production certificate.
Sources: AC 20-62
13. / Verify acceptable parts procedures identify a Maintenance Release Document. A release must be signed by an appropriately certificated person who is qualified for the relevant function of the item being returned to service after the maintenance or test function has been completed.
Sources: AC 20-62
1.3 / Do procedures include requirements to validate identification, markings, and airworthiness of incoming products and articles, and critical parts identified in 14 CFR part 45.11 and/or 14 CFR part 45.15? / Yes
No, Explain
Updated: Rev # 10 on 09/30/2013
SRRs: 45.11; 45.13(a); 45.15; 121.363; 121.367(c)
Kind Of Question: Flag, Supplemental, Domestic
Related Design JTIs:
1. / Verify the operator has procedures to evaluate the configuration and airworthiness of acquired aircraft, engines, and propellers (new or used) prior to use in revenue service.
Sources: 121.363; FAA Order 8900.1, Volume 10, Chapter 6, Section 3
2. / Verify the operators process for receiving newly acquired aircraft ensure maintenance records show that the U.S. Standard Airworthiness Certificate is effective and the aircraft is airworthy. The certificate holder must have all the records required to show the issuance of an airworthiness release has been met before the aircraft is released to service.
Sources: 43.13; 121.153; FAA Order 8900.1, Volume 10, Chapter 6, Section 3
1.4 / Are thereprocedures in place to identify, reject, and report suspected unapproved parts? / Yes
No, Explain
Updated: Rev # 3 on 12/03/2009
SRRs: 21.9; 43.13; 91.403
Kind Of Question: Flag, Supplemental, Domestic
1.5 / Do procedures require the parts installer determine, through documentation and inspection, that an article:
·  Is certified,
·  Conforms to its approved design, and
·  Is in a condition for safe operation? / Yes
No, Explain
Note(s):
Article means a material, part, component, process, or appliance.
The system should include a means to verify that all part, model, serial numbers, etc., as appropriate, match the accompanying documentation, such as packing slips, invoices, certificates of conformance, work orders, maintenance release tags or purchase orders.
The system should include a visual inspection to ensure parts are free from contamination or damage, verify that all appropriate plugs, caps or safety devises are installed as required by the manufacturer and that shipping container or packing is appropriate for items received or to be shipped.
Updated: Rev # 9 on 03/01/2013
SRRs: 121.363; 121.367; 121.380
Kind Of Question: Flag, Supplemental, Domestic
1.6 / Does the manual require a receiving and inspection system that allows personnel to determine through record documentation and inspection that an article, before it is accepted into the operator’s program:
·  Is certified,
·  Conforms to its approved design, and
·  Is in a condition for safe operation? / Yes
No, Explain
Updated: Rev # 9 on 03/01/2013
SRRs: 121.363; 121.367; 121.380
Kind Of Question: Flag, Supplemental, Domestic
Related Design JTIs:
1. / Verify that procedures require articles that have a shelf-life are maintained per the manufacturer’s recommendations.
Sources: AC 20-62, Eligibility, Quality, and Identification of Aeronautical Replacement Parts
2. / Verify that procedures require pre-preg composite materials that require refrigeration have records showing the pre-preg material was maintained per the manufacturer's recommendations.
Sources: AC 20-62, Eligibility, Quality, and Identification of Aeronautical Replacement Parts
3. / Verify that procedures require aircraft fabric/prefabricated covers are identifiable as meeting aircraft standards and are examined or tested by an appropriately certificated airman for the presence of deterioration.
Sources: Sources: AC 20-62, Eligibility, Quality, and Identification of Aeronautical Replacement Parts
4. / Verify that procedures require dope, paint, sealants, and adhesives are maintained per the manufacturer's recommendations and (when required) are stored in an approved container.
Sources: Sources: AC 20-62, Eligibility, Quality, and Identification of Aeronautical Replacement Parts
1.7 / Does the manual contain procedures for the disposition of life-limited parts as outlined in 14 CFR part 43.10? / Yes