Meeting Notes

RAC Task Force on Administration

Conference Call

Tuesday, September 25, 2012

1:30p.m. to 3:00p.m.

  1. Welcome and Introductions
  2. Attendees: Skip Paul and Stephen Pepin (co-chairs), Amy Schutzbach, Moy Biswas, Cynthia Gerst, George Colgrove
  1. Meeting Notes from RAC meeting
  2. Action item clarification. Moy confirmed that Region 2 has two members already. It was suggested they add a third to be consistent with other regions. Moy will pursue this.
  3. Amy moved approval, Cynthia seconded. All approved the minutes.
  1. Existing Business
  2. Statement of Purpose of the Task Force
  3. The language changed from “bylaws” to “operating guidelines”
  4. It has been changed and posted to the RAC site. completed
  5. SCOR New Member Handbook
  6. The handbook was approved by RAC leadership, and has been posted on the RAC site.
  7. Recommend adding the RAC leadership approval date to the handbook document, then repost.
  8. DOT Fact Sheets
  9. There are 41 states with posted sheets. The regional chairs are still working to gather the remaining sheets.
  10. Highway Research Fact Sheet
  11. This is the map that had been shared “Highway Research in the United States”. Completed
  12. Review of Regional Operating Guidelines
  13. Regions 2 and 3 are the most recent RAC Region guidelines. Complete
  14. RAC 101/Mentoring Video
  15. We agree that Skip will have his group record next year’s RAC 101 presentation at the RAC Annual Meeting, and post that as a reference for RAC members
  16. George volunteered to support the planning forthat RAC 101 session during the 2013 meeting
  17. NCHRP’s Role in Maintaining AASHTO Guidelines and Specifications
  18. NEED TO GET THIS UPDATE
  19. Task Force Membership
  20. Jennifer Fitch and Bill Ahearn are the two RAC members for Vermont. George will investigate his status, either replacing Jennifer or as the third member.
  21. Assessment of RAC Website
  22. Home Page discussion
  23. Cynthia will draft a schedule to review the site.
  24. Task Force Reporting Requirements
  25. Yes we will recommend moving back to the previous reporting method used for Rick Collins. The task force chairs each update the report to show progress towards responsibilities and goals.
  26. Other
  27. None raised
  28. New Business
  29. Interaction with other Task Forces
  30. General agreement that our task force should connect with others
  31. Two core options
  32. Co-chairs reach out to other task force chairs
  33. Task Force Members could liaison with other task forces they belong to
  34. Stephen will put a matrix together
  35. We can add a portion to our agenda to review other task force statuses
  36. Items for RAC leadership
  37. DOT fact sheets
  38. Task Force Reporting Requirements
  39. RAC web site review is beginning
  40. RAC 101 video planned for July 2013
  41. Items for discussion for TRB meeting in January
  42. We will keep this on our agenda going forward so we make sure to address items prior to the January meeting
  43. Other
  44. None raised
  45. Open Discussion
  46. none
  47. Adjourned 2:56pm
  48. Next Call is October 30, 2012 at 1:30pm

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