SPORT BUDGET APPLICATION 2014-2015

(Revised 5/5/14)

Club

Please ensure that when filling out the budget application you: -

  • Think carefully about money you have spent this year and what money you will need for 2014/15
  • Costs will generally increase year on year so find out what your costs are likely to be for 2014/15

Budgets will be based on: -

  • Membership numbers
  • Attendance at sessions
  • Opportunities for participation across all levels
  • How much is spent in each budgetary area from past and current academic years will also be taken into account in the budgeting process going forward.

Accounts explained

AllocatedBudget (formally known as budget account):

This budget is provided by the Sports Union based on the above criteria and the information you provide in the application. The allocated budget is renewed each year and any monies left over do not carry over to the next academic year. The Allocated Account covers:

  • Affiliations
  • Transport Hire (not petrol)
  • Facility hire
  • Essential and safety equipment
  • Insurance
  • Competition entry fees
  • Officials payment

Club Account:

This is your fundraising/sponsorship/subs account where all money raised, donated and collected will be held. This account will not be renewed each year, the monies will be carried on each term. Can be used for:

  • Kit
  • Petrol
  • Trips
  • Extra competition entry fees out with BUCS
  • Local league entry/officials
  • Socials

If you are unsure about any of the sections in the budget application please arrange to see the Sports Union President, Robyn Love or Sports Administrator, Ian Stewart. If we feel that any areas of the budget are unrealistic or if we need more information we will ask for a meeting to discuss them.

Please ensure that all budgets packs are submitted online and preferably in another colour such as red to make it easier for us to review.

All budgets packs must be completed and EMAILED to the VP Sports and Socs. Any Club that does not submit a budget pack by deadline will not receive any funding for the following academic year.

SECTION 1 – NON BUCS EXPENDITURE

ADMIN

An admin account of £20 will be provided for each club, to spend on producing marketing materials at the beginning of the year or advertising special events throughout the year.

If you print anything using Union computers it will be charged to this account, each Club is also allocated a £15 printer credit allowance on top of the £20 admin budget If you believe your club will need more than £20 please state the amount and the justification here:

Amount requested
(in addition to the £20) / Justification
Total Admin bid for 2014-2015 / £

TRAINING

If your club requires members to be qualified in order to carry out club activities and these courses take place on a yearly basis to train up members, please outline details below. Funding should only be allocated to members who will be volunteering within their club. Please email to request and complete a formal application form.

Name / Year of Study (2ndyr) / Planned Training for 2014-2015 (specific courses) / Cost
e.g Rachel Smith / 2nd / Kayak safety Course – run by the Scottish canoe association / 100
TOTAL FOR THE YEAR / £

TRANSPORT (for non BUCS)

The following criteria will apply:

  1. Travel is not provided for club holidays, tours or excursions, either abroad or in the UK. These are considered a luxury and should be paid for by members. This can be discussed further with specific clubs.
  1. For student driven vehicles such as minibuses and people carriers per day costs are around; 15 seater mini bus - £65, Van -£47, 8/9 seater - £62. Any other questions please contact the Transport Officer .
  1. Petrol cost will notbe covered by the Allocated Account.

Transport to Training Sessions in 2014-2015

Number of Training Sessions per Year / Venue / Transport Type / Approximate Mileage per trip / Approximate Cost per trip
e.g 30 / Collinton Swimming pool / Van / 10 / 47
TOTAL FOR THE YEAR / £
Total Transport bid for Training Sessions 2014-2015 / £

Transport to Away Fixtures in 2014-2015 (non BUCS fixtures only)

Approximate Number of Away Fixtures per year / Transport Type / Approximate Mileage per match/ trip / Approximate Cost per match/ trip
e.g 2 / 15 seater / 50 / 65
TOTAL FOR THE YEAR / £
Total Transport bid for Away Fixtures 2014-2015 / £

Transport to Tournaments (non BUCS) in 2014-2015

Tournaments Planned in 2014-2015 / Venue / Transport Type / Approximate Mileage / Approximate Cost
e.g SSS football tournament / Stirling Uni / 15 seater / 90 / 65
TOTAL FOR THE YEAR / £
Total Transport bid for Tournaments 2014-2015 / £

Transport to Trips in 2014-2015 (Trip-Based Clubs Only)

Trips Planned in 2014-2015 / Venue / Transport Type / Approximate Mileage / Approximate Cost
e.g Kayak big splash / kinross / 2x 15 seater / 90 / 130
TOTAL FOR THE YEAR / £
Total Transport bid for Trips 2014-2015 / £
Total Transport bid for 2014-2015 / £

ENTRY FEES(non BUCS)

Please consider tournaments and leagues that you plan to enter in 2014-2015 which are non-BUCS (please note that entry into international competitions or tours will not be funded by Team Napier). If you are considering entering other tournaments and leagues, please consider the financial implications.

Planned Tournaments and Leagues (non-BUCS) for 2014-2015 / Cost
e.g Edinburgh Netball Local Cena League / 500
TOTAL FOR THE YEAR / £
Total Entry Fee bid for Tournaments and Leagues (Non BUCS) for 2014-2015 / £

AFFILIATIONS

If your club is affiliated to any external, local or national governing bodies please list them below.

Please note that Team Napier will only pay affiliation fees for the club and not for individuals. Please ensure you speak to the body you are affiliated to in order to confirm any increases in costs for next year.

Affiliations to External Bodies for 2014-2015 / Cost
e.g Basketball Scotland / 300
TOTAL FOR THE YEAR / £
Total Affiliation bid for 2014-2015 / £

INSURANCE

Please state if your club’s activities require additional insurance. If they do please state the type of cover, who provides it, and the costs, please note that Team Napier provides insurance for all members and clubs and that the Team Napier will only consider paying insurance for a club and not for individual members.

Additional Insurance Cover / Cost
TOTAL FOR THE YEAR / £
Total Insurance bid for 2014-2015 / £

FACILITIES

Please state if your club uses external facilities, with the details of where and what they are, as well as the costs.

Facilities / Number of training sessions per year / Costs
e.g Meggetland Sports Complex / 4 per month for 6 months / 3000
TOTAL FOR THE YEAR / £
Total External Facilities bid for 2014-2015 / £

SECTION 2 – BUCS EXPENDITURE

Weekly Match Costs

Please put down all of the possible match costs for both home and away matches.

Home Games:

Facility Cost / Officials Cost / Total Home Games / Total Expendature
e.g £50 per match / £40 per match / 5 / £ 450

Away Games:

Please Note - Team Napier will cover £9 per person per night for away fixture accommodation.

Transport Cost / Total Away Games / Accommodation / Total Expenditure
£65 per match / 4 / - / £260

ENTRY FEES (BUCS Tournaments and Competitions)

Please consider all BUCS tournaments and competitions that you plan to enter in 2014-2015 outside of the weekly Wednesday matches. Please state all costs involved in entering these competitions and if these are individual costs please state the cost per person and an approximate number of how many people you will enter.

Planned Tournaments and Competitions (BUCS) for 2014-2015 / Cost
e.g BUCS 7’s Rugby Tournament / 200
TOTAL FOR THE YEAR / £
Total Entry Fee bid for Tournaments and Competitions (BUCS) for 2014-2015 / £

TRANSPORT (BUCS Tournaments and Competitions)

Please include all transport needs for all BUCS tournaments and competitions that you plan to enter in 2014-2015 outside of the weekly Wednesday matches.

Tournaments and Competitions Planned in 2014-2015 / Venue / Transport Type / Approximate Mileage / Approximate Cost
TOTAL FOR THE YEAR / £
Total Transport bid for Tournaments and Competitions (BUCS) 2014-2015 / £

ACCOMMODATION (BUCS Tournaments and Competitions)

Please consider all accommodation requirements for BUCS tournaments and competitions that you plan to enter in 2014-2015 outside of the weekly Wednesday matches. Please state all costs involved in for accommodation and an approximate number of individuals will need accommodation.

Planned Tournaments and Competitions (BUCS) for 2014-2015 / Cost
TOTAL FOR THE YEAR / £
Total Accommodation bid for Tournaments and Competitions (BUCS) for 2014-2015 / £

SECTION 3 – Club Equipment and Maintenance

CLUB INVENTORY

Please provide as accurate a list as possible of all the equipment you currently own, with an approximate value. These details will be forwarded onto our insurance company so any items not listed below will not be insured.

Item Description / Quantity / Condition
(Excellent / Fair / Poor) / Approximate Value / Storage Location
e.g. – Nike T90 football / 10 / Fair x 5, poor x 5 / 50 / John Smith’s Flat 2f 1 Colinton Road
TOTAL CURRENT VALUE OF CLUB EQUIPMENT / £

EQUIPMENT

Club Equipment bids should be based on what equipment the club already owns and what equipment is needed for the next academic year in line with new members, any new club activities and to support the continuing development of Clubs.

No money will be allocated for equipment that has not been looked after or that has been lost due to carelessness on the club’s part. Money will also not be allocated unless the Team Napier Management Committee receives a full inventory of all current Club equipment. Please also consider storage before bids are put in for any new equipment, any large items will need to be discussed with Team Napier Management Committee before purchase as we may not have suitable storage facilities.

Equipment Requirements for 2014-2015

Equipment Requirement for 2014-2015 / Cost
TOTAL FOR THE YEAR / £
Total Equipment Bid for 2014-2015 / £

MAINTENANCE

Please complete the following table with the money that you need for the maintenance of your equipment, reasons why, and the predicted cost for the year.

Maintenance Needed / Reason / Cost
TOTAL FOR THE YEAR / £
Total Maintenance Bid for 2014-2015 / £

SECTION 4 – Club Income

Projected Membership Income

Please state the projected membership income (i.e. 40 members x £30 = £1200).

Projected Membership Income / Amount
£

Other Sources of Income

Please state below any income you are expecting to receive in 2014-2015. This may include income from events, projects, and publications.

If you are going to receive sponsorship, or there is potential of you receiving sponsorship, please state where from and an approximate amount. All sponsorship must be agreed and signed by Robyn Love VP Sports & Socs.

Please note that whatever income you are expecting will not adversely affect your budget allocation.

Potential Income Source / Amount
TOTAL FOR THE YEAR / £

Signed:

(Treasurer)(President)