SCRPA Full Board Meeting
April 16, 2008
LCRAC, Tennis Complex
In attendence:Phil Macchia, Brian Wofford, Melissa Welker, Jim Headley, Mary Beth Callais, Mike Teachey, Kevin Walsh, Jeremy Juinnes, Randy Woordard, Stan Tillotson Marshal Johnson, John Crib, Tim Elrod, Rhondi Hackett, Gene Smith, Glenn ParkerWillis Lee.
Meeting called to order 11 am
- Welcome – Jorge Andrew the Director of Tennis for the Lexington County Tennis Complex welcomed the board. He told a bit about the complex and the tournaments that have been and are projected to be played here. He focused on the 2009 National Public Parks Tournament and said that another complex may be completed by the date of this tournament.
- Willis asked for an approval of the minutes from the January meeting.
Phil made the motion to approval and Mike second.
III.President’s Report
- 2008 SCRPA Goal Update
Willis said that the task force from SCRPA will meet to review a proposal
from SCSSC. Meeting date not set as of yet.
- NRPA Mid Year – No report
- Wellness Update
Willis said that several members attended the Obesity summit and luncheon reported that the coalition changed it’s name to “Eat Smart Move More”. They are doing great things to advocate for obesity in our state and encouraged board to visit their website at:
- Other
Congressman Clyburn was a guest speaker and at the NRPA midyear Meeting in DC and was presented an award. Willis felt like our interests were brought forth and that SCRPA had a positive look from his remoraks.
IV.Executive Director’s Report
- Budget Update
Jim said that we have a $9,917.21deficit but not unusual at this time of year with membership dues and conference fees forthcoming. He does not see any RED flags with the budget at this point. Phil asked about motion from last meeting bringing scholarship from $926 to $1,500. Jim said that this change will be corrected in the budget.
- Legislative - State/National Update
State:
The additional PARD funding is not something to count on this year with the state being 90 million dollars in the RED. Jim mentioned that all state budgets have been stripped. Glenn brought up a Proviso being brought up at the state house to have 1% of the hospitality tax to be collected by the state and not the municipalities. (Jim and Buddy went to fight against this passing) Lt. Gov. Andre Bauer and Sen. Larry Martin thru this out of the budget. Jim mentioned that Sen. Reese if re-elected will reintroduce and fight for this to pass in 2009.
H4745 Bill – Jim explained this bill has developers to essentially create a tax district so that they will operate at a 0% loss. If there is a loss they will piggy back on the tax payers. This passed the house and is expected to be shot down at the senate.
National: (Jim and Marshall presented report together)
There is about 4 hundred thousand avail in the Land & Water grants. The grants are be graded to today after the meeting. Entries this year were down.
C. Conference Update
Jim said that the conference registration will be avail. Online this year. EMB, RAP and Clemson will be have a reception at the conference jointly. If your branch would like to have a reception please let Jim or Andre with the conf. know. Jim currently there is 36 educational sessions planned. We are still accepting sponsorships.
D. Other – Jim turned meeting over to Melissa to present new website
Melissa showed us the site and mentioned that it will have all the same
Info. but will be much more interactive. Members will need to log in put a
Personal password to access. Each branch may be able to make minor
Changes/ additions through a moderator. More info. on this will be forthcoming. The new website will be able to do registrations online, memberships online and take credit card info .
Jim said if an agency is registering a invoice must be printed at time of
Entry because they will be able to go back to get the info. Registrations
Are not active until money is received.
The Membership Directory will be on lined and no longer mailed out a hard copy. Job board will be free for all member agencies and there will be a fee for non member agencies to post a position. This function is set up for SCRPA members to access only at this time.
Awards applications for conference will be handled online.
Melissa reported that the site should be up and running by the first Monday in May. An email will be sent to all members when it is ready.
Snapshot will come thru website and it is believed that old newsletters can be archived.
Tim asked about Branch info. to post on site? Melissa said to give info to her until the moderator function is activated.
V.SC PRT Report
Submitted with Jim’s report
VI.Branch/District/ Committee Reports
Branch:
RAP – 15 to 20 attending, planning an educational session with Dave Bacon form California on June 2, 2008 at the DennyTerraceCommunity Center in Columbia, and they will be selling a games book at the conf. as
A fundraiser for the branch for $5.00 to assist with kids programming.
Aquatics- Lifeguard competition is being coordinated. More info TBA
SCAP – Johnny reported the state championships, branch retreat and institute are all being scheduled close together. He also shared a useful website for rain outs for athletics: and mentioned it is free service and is working well for Mt.Pleasant.
Minority-EMB has its own board and about 20 members, met twice this year in which they have set goals for branch and state conf. goals. EMB Goals include recruitment task force, email a newsletter, coordinate educational and professional conferences, coordinate two quality fundraisers, and involve colleges in future programs and workshops. State Goals include teach a session at the state conf., coordinate social, EMB elections for Professional of the Year and LEAD person. and have an information booth at conf. Rhondi provided a handout on his report.
PRM – Stan reported he is working with Clemson on the Park Reserve and will be in touch with Dist. VP’s in weeks ahead
District:
Western – Mike reported that they met and are going to conduct a survey of the branch needs and direction
Southern – Randy reported they are meeting May 6 mainly about the Golf Tourney on July 18th and the District Social at Conference
Central- Jeremy reported they are meeting May 22 in Newberry and still are putting together agenda
Committees:
Awards and Citations – Jan forwarded a report that Letters of Intent are due: June 13, 2008. and Award Deadline: July 31, 2008
VII.Old Business (already discussed in Pres. Report – SCSSC)
VIII.New Business
- 2011 Joint Conf. proposal
Jim explained that the two options are Myrtle Beach and Charleston
(Columbia would bid but prices are to high due to football ) Jim’s suggestion was for Charleston. Motion made by Brian to have the 2011 joint conference in Charleston and Tim second.
2010 is still open and will be discussed at the next meeting
New Business Cont.
- Employee Assessment/Continuation of Vision Plan
Jim has been working on an assessment tool to help with hiring and promoting employees. The idea is that SCRPA would by the license and then have avail. To member agencies for a fee. This test identifies patterns and make up of potential/existing employees.
Gene said Greenville is using such a tool and has found it very useful.
Jim said that Willis and Kevin will help with a researching and trying out this tool and report back to whether to pursue or not. There are several companies that market this software assessment tools.
Jeremy commented that many agencies function different but Mike responded that it is not for cookie cutter employees it helps pull together diversity with common threads in personnel.
Willis mentioned that he was getting with Kevin and Phil after this meeting to discuss Visions for the Assn.
Jim said that Nat’l Youth Leadership Training for your afterschool/ Summer Day Camp Councilors is avail. Online. The must complete and pass the exam. The fee is $5 per person taking the exam/training.
Next meting is July 23, 2008
Meeting adjourned at 1:05pm
Submitted by: Mary Beth Callais