GRADEQUICK CHEAT SHEET
Creating an Exam Score Column
Click on the add new test icon or press F6
For Name, enter SemEx2 with NO SPACES
For Long Name, enter 2nd Semester Exam
Remove the quarter number by double clicking and pressing Delete
When the Assign Special Scores to Semesters Dialog box appears, change the Y (Year) to 2 (Second Semester)
There should be NO category assigned to an exam
Change the date to 6/22/09
Enter possible points for the exam
Enter an exam score for each student
Make sure exam weight will be 150
REPEAT FOR EVERY GRADEBOOK
Preparing to Send the 4th Quarter
Show View All Terms and make sure that the Subtotal 4 column does not have a grade over 100
Make sure that there is a grade in the SemEx2 column and NOT over 100
Add comment codes in column C1 and C2
Make sure that every comment has 2 digits
Overwrite quarter or exam grades as necessary in the Subtotal column 4 or SemEx2 column ONLY
Verify that the term weights are correct: All terms should be 300 and SemEx2 should be 150
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Check All Quarter Subtotals
View All Terms
You must have grades for each quarter.
Make sure that there are double numbers in each subtotal column
If not, your final grade calculations will be wrong.
Check to make sure all subtotal weights are 300
Check to make sure that all Exam Weights are 150
4th Quarter Codes
Capital P = Passed Basic Skills
Capital N = Not Passed Basic Skills
Capital I = Incomplete
These letters must go in the subtotal 4 column!
2nd Semester Exam Codes
Capital P P = Passed Basic Skills
Capital N N = Not Passed Basic Skills
Capital I I = Incomplete
Capital X X = Senior Exemption from exams
These letters must go in the SemEx2 column
ALL CAPITALS WITH A SPACE BETWEEN THE LETTERS
Delete Dropped Students
Right click anywhere in the gradebook
Make sure that NO students are hidden
If a student has dropped, he/she MUST be deleted
Right click on the # of the student in the gradebook
Choose Delete
Repeat this with every gradebook
NEVER hide dropped students
Print Reports
For all reports, make sure you are selecting Show Term 4
Print Student Comment Sheets for all students with a “D” or an “F”
Print Single Term Gradebook Spreadsheet for Quarter 4
Print End of Year Spreadsheet
Store both Spreadsheets in your paper gradebook
NOTE: To include dropped students, you will have to unDrop the student prior to printing and drop the student after printing reports
Sending Grades
Send grades to Star Base as you did for the previous quarters
Click on File and Send – choose 4th quarter. The 2nd semester exam will be sent with this grade
You may send a class as often as you like as long as the Send option is available
Always choose Overwrite for any changes you send to Star Base
Always select All Students