ROLE PROFILE

Job title / Inclusion and Support Administrator / Contract / Support
Salary / APT&C Scale 2-3
£15,873 - £17,568 / Hours & Basis / 37 hours
52 weeks
Report to
(direct) / Sarah Le-Good
Primary purpose of role
To assist in the efficient operation of the Inclusion and Support Department
Job Dimensions / Key relationships
1)No direct reports but a requirement to support the Inclusion and Support Department’s key customers drawn from a wide range of provisions
2)Administration support across all College sites and partner organisations /
  1. Head of Inclusion
  2. Inclusion and Support Team & Advanced Practitioner – Exam Access Arrangements & Dyslexia
  3. Other delivery functions in Inclusion and Support
  4. Team Manager – Inclusion, Deaf Access and Funding
  5. Information Systems Teams
  6. External Referral Agencies
  7. Young People, Parents and Carers

Key role responsibilities and deliverables
  • To provide administrative support to the Head of Inclusion and other Inclusion staff as required, including filing, photocopying, and other administrative duties.
  • To support the development of accurate high needs funding claims for all funding agencies
  • Receiving and answering enquiries, referring problems to the appropriate staff
  • Inputting data to College Student Record Systems in an accurate and efficient manner and retrieving information as required
  • To provide the administrative function to ensure that all learners who have learning difficulties/disabilities receive exam access arrangements
  • Liaise with curriculum, inclusion and support staff and learners to arrange appointments for inclusion assessments
  • To take minutes at meetings, type up and circulate
  • To be fully active member of the department quality and review cycle

Derby College responsibilities and deliverables
  • To provide a professional customer service to both internal and external customers
  • To ensure that quality standards are set, monitored and reviewed in all areas of our work
  • To demonstrate flexibility in responding to changing demands in personal, sectional or the College’s workload
  • To take responsibility for one’s own professional development and continually update as necessary
  • To lead the development and implementation of the colleges Continual Professional Development (CPD) approach and continuously improve the feedback from the departmental staff on its impact.
  • To comply with all relevant policies and to assist in the development of Inclusive practices to make reasonable adjustments under the Equal Act
  • To comply with all Health and Safety policy, Safeguarding and Risk Assessment policy and legislation in the performance of the duties of the post
  • To take reasonable care of your own health, safety and welfare and that of any other person who may be affected by your actions or omissions whilst at work. You are also required to co-operate with the College to enable it to fulfil its legal obligations. Appropriate information, instruction, training and supervision will be provided to enable you to perform your duties in a manner that is deemed safe and without risk to health
  • To comply with all aspects of the Data Protection Act
  • To adhere to the College’s Computer Network Acceptable Use Policy
  • To undertake dynamic risk assessments during your working practice and ensure formal RAs are carried out for any ongoing activity
  • To carry out any other reasonable duties within the overall function, commensurate with the grading and level of responsibility of the job.

Capability requirements(E = Essential, D = Desirable, A = Application, I = Interview, AC = Assessment Centre)
  • Excellent knowledge and ability in all Microsoft packages
  • Knowledge of the Equality Act 2010 (E&D – opportunities and discrimination legislation)
  • Knowledge and understanding of ATLAS (training will be provided)
  • Awareness of ALS funding
  • Knowledge of SEND reforms and the development of Education, Health and Care Plans.
  • Good working knowledge of inclusive practice in FE
/ E / A,I/AC
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Qualification Requirements(E = Essential, D = Desirable, A = Application, I = Interview, AC = Assessment Centre)
  • Level 2 Maths
  • Level 2 English
  • Level 2 IT
  • NVQ Level 2 in Customer Service
  • NVQ Level 2 in Administration
/ E / A
E / A
E / A
E / A
E / A
Essential Competencies (A = Application, I = Interview)
  • Communication
  • Customer Focus
  • Approachability
  • Integrity and Trust
  • Interpersonal
  • Independent Working
  • Managing Diversity
  • Self-Development
  • Organisation
  • Team-work
  • Informing
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