Médecins Sans Frontières (MSF)/Doctors Without Borders is an international humanitarian medical aid organization working in more than 70 countries worldwide. Médecins Sans Frontières (MSF)/Doctors Without Bordersis neutral, impartial, independent, and not linked to any political party or governmental body. Our teams provide emergency medical assistance to people in need, irrespective of their nationality, race or religion.In 1999 MSF was awarded the Nobel Peace Prize as recognition for its medical work in several continents.

Position:Personnel Administration Manager

Location of Job: New Delhi

Duration: 12 months (renewable)

Start Date: 15/07/2016

Salary Package:INR 69,355/- plus benefits

Closing date:05/06/2016

Objectives:

To support proper management of HR/administration across the board and assumes full responsibility of all Administrative and legal issues in the mission. Ensure the correct and timely execution of all tasks related to National staff for the whole India mission

Main Tasks & Responsibilities:

Core responsibilities and tasks:

  • Is responsible to ensure that National Staff remuneration (salary, post adjustments, compensations, final settlements, etc.,) and benefits (holidays, leaves, social coverage, health coverage, etc.) meet with the Mission’s salary grid validated by HQ, Internal Regulations and HR policies, ensuring MSF/DWBI acts as a responsible employer at any time
  • Supports HRCo/Deputy HRCo in ensuring all compliances and procedures are followed for disciplinary actions and any exits in the entire mission.
  • In close collaboration with HRCo/Deputy HRCo, ensures regular administrative meetings with all staff throughout the mission take place in order to ensure they are aware and respect their rights and duties and to inform them of any change in Labour legislation and general employment framework which may affect them (i.e. legal amendments, changes in local practices, new HR-Admin policies or procedures, amendments to Internal Regulations, etc.).
  • Ensure all employment contracts, amendment and renewals are centralized at Coordination level.
  • Liaison with respective agents and departments for PF, ESI etc.
  • Assists HRCO/Deputy HRCo (in consultation with the external lawyers) to ensure that MSF/DWBI, as an employer, as well as all MSF/DWBI employees comply with safety and risk prevention measures as stated by local legislation and/or MSF/DWBI standard policies and procedures.
  • Ensure in close collaboration with HRCo/Deputy HRCo, that all international and internal movements in the Mission are properly managed (visas, tickets, per diem when necessary, dates of arrival/departure, etc.), and ensures proper accommodation conditions (i.e. room, food, etc.) by informing all relevant people/departments.

Others

  • To perform any other tasks as required by your Supervisor/Line Manager
  • To maintain a flexible approach and responds to the needs of the project even if outside of this job description.

Key Requirements:

Qualifications

  • Master’s degree in Human Resources/Administration/Finance.

Work Experience

  • Minimum 4 years of experience in a similar position.

Specific skills

  • Ability to organize and prioritize workload & taking initiative when appropriate
  • Ability to supervise/manage a team
  • Good spoken & written English; Essential good understanding of local language(s)
  • Able to integrate into a multi-cultural team and cooperate with co-workers
  • Able to work independently as well as part of a team
  • Strong coaching and mentoring skills
  • Ability to cope with stress
  • Willingness to live and work in a rural setting
  • Good Punctuality and ability to act with responsibility
  • Demonstrates flexibility in taking up tasks outside of regular job responsibilities as required
  • Understanding of MS Office especially Outlook, Word, Excel & PowerPoint

APPLICATION PROCEDURE

Please clearly state which position you are applying for and send CV with letter of motivation to apply for this position (with phone number) no later than 05/06/2016 to

We do not use any external recruitment consultants.

*Application without motivation letter will not be accepted*

Due to high volume of applicants only short-listed candidates will be contacted.

No phone calls/drop-ins for enquiry.