NOTES ABOUT RECORD KEEPING

Workplace Exposure Schedule / Logbook

This is a progressive record of learning and should reflect on the workplace exposure for the full duration of the Apprenticeship. It contains critical elements relating to the work that needs to be done which is referred to as modules. For record keeping purposes each module is coded and relates to an objective guiding the apprentice what to do.

The logbook must be available for inspection and verification during site visits by AgriSETA and DHET. The apprentice will maintain the Logbook on a weekly basis. The apprentice will furnish the logbook to the workplace coach upon which the supervisor may initial as indication of consent as applicable:

Ø Assist only: means that the apprentices performed work under instruction of the supervisor

Ø Need Supervision means: the apprentice performed his own work and asked for coaching / guidance when required

Ø Independent work: means that the apprentice performed work without any assistance or coaching

The apprentice may not expect to get workplace exposure in the areas where his / her applied competence may fall short as it may affect the quality of the work. It is expected that the logbook will guide the Apprentice and Workplace Coach through the stages starting at Assist Only and eventually Independent Work. Keep in mind that each code of work should not be seen in isolation; most work will cover a number of codes simultaneously and no recording will be required once the Independent Work section had been initialed.

Supplementary Notes

These notes may be kept in a pocket size note book or a diary which will serve as future reference. There is no format or structure required when making entries to the note book, it simply comprise of personal notes such as: Technical data, diagrams, sketches, drawings, task description, pictures, spare-parts-and fittings, description of work, etc.

Use the Logbook as:

Management Tool to assess appropriateness of workplace exposure

Discussion document during feedback between apprentice and workplace coach

Progress report

Competency declaration for skills acquired as per OHSA

Evidence when submitting application for trade test

Maintaining the logbook is the responsibility of the Apprentice. The logbook must be available for inspection and verification during site visits by AgriSETA and DHET