STOW-MUNROE FALLS PUBLIC LIBRARY
BOARD OF TRUSTEES
REGULAR BOARD MEETING
Monday September 19, 2011
CALL TO ORDER
The meeting was called to order at 7:00 pm by President Renninger.
PRESENT
Rosemary Cannon, Craig Mancuso, David Renninger, President; Tom Shubert, Vice President; Ken Gessford, (7:05); Ron Antal, Rick Archer, Secretary
ABSENT
OTHERS PRESENT
Doug Dotterer, Director, Linda Sutherland, Fiscal Officer
PUBLIC
Thea Bilowich, Reference Services Associate
MINUTES
MOTION NO. 110919-1 APPROVE August 15, 2011 MINUTES______
Mancuso moved, Shubert seconded:
RESOLVED: That the Board Minutes of August 15, 2011 regular meeting be accepted and approved.
All were in favor. Motion carried.
FINANCE
MOTION NO. 110919-2 APPROVE AUGUST TREASURER’S REPORT______
Cannon moved, Shubert seconded:
RESOLVED: That the Board of Trustees approves the Treasurer’s Report for August 2011.
MTD BANK REPORT FOR MONTH 08-STOW-MUNROE FALLS PUB LIBBANK / DESCRIPTION / Begin Mo Bal / MTD Deposit / MTD Withdrawal / MTD Tran In / MTD Tran Out / Balance
1 / MAIN CHECKING ACCOUNT / 318,368.50 / 338,319.55 / 289,499.92 / 0 / 0.00 / 367,188.13
2 / PAYROLL CHECKING ACCOUNT / 0 / 0 / 0 / 0 / 0 / 0.00
4 / BUILDING PROJECT CHECKING ACCT / 0 / 0 / 0 / 0 / 0 / 0.00
9 / IMPREST FUNDS / 300 / 0 / 0 / 0 / 0 / 300.00
20 / CERTIFICATES OF DEPOSIT / 0 / 0 / 0 / 0 / 0 / 0.00
21 / STAR OHIO - INVESTMENTS / 648,463.61 / 19.34 / 0 / 0.00 / 0 / 648,482.95
24 / STAR OHIO BLDG – INVESTMENTS / 274,776.88 / 8.19 / 0 / 0 / 0 / 274,785.07
1,241,908.99 / 338,347.08 / 289,499.92 / 0.00 / 0.00 / 1,290,756.15
The roll being called on its adoption, the vote resulted as follows:
AYES: Cannon, Gessford, Mancuso, Shubert, Antal, Archer, Renninger
NAYS:
Motion carried.
MOTION NO. 110919-3 AMEND MOTION #110815-5 ______
Shubert moved, Antal seconded:
RESOLVED: That the Board of Trustees amend motion #110815-5 to read as follows:
That the Board of Trustees authorizes the Fiscal Officer to appropriate $24,750.00 from the building improvement fund to 401.0.55400 building improvements.
For the change order 110620-4:
Drains, complete with cast iron bowl, cast iron strainer, and service connection, installed at $2750.00 per drain with 9 drains being installed at a total of $24,750.00.
The roll being called on its adoption, the vote resulted as follows:
AYES: Gessford, Mancuso, Shubert, Antal, Archer, Cannon, Renninger
NAYS:
Motion carried.
MOTION NO. 110919-4 INTERFUND TRANSACTION______
Shubert moved, Cannon seconded:
RESOLUTION: That the Board of Trustees authorizes the Fiscal Officer to move:
$19,760.00 from 101.0.55500 Furniture/Equipment to 101.0.53310 Building/Grounds
This is a correction to funds moved in Motion #110815-7, from transfer out to furniture/equipment. The funds should have been moved from transfer out to:
$39,889.00 to Furniture/Equipment – furniture for Laptop Zone
$16,085.00 to Building/Grounds – window upgrade for Laptop Zone and Director’s Officer
$ 3,675.00 to Building/Grounds for Electrical work and supplies for Laptop Zone
The roll being called on its adoption, the vote resulted as follows:
AYES: Mancuso, Shubert, Antal, Archer, Cannon, Gessford, Renninger
NAYS:
Motion carried.
MOTION NO. 110919-5 ADVANCES OF LOCAL TAXES______
Cannon moved, Antal seconded:
RESOLVED: Now, therefore be it resolved by the Board of Trustees of the Stow-Munroe Falls Public Library:
Section I. That the Auditor of Summit County be, and she is hereby, requested to issue an order to the Treasurer of Summit County to pay the Fiscal Officer of this Library Board such funds as may be available for distribution by said County Treasurer.
Section II. That the Fiscal Officer be, and she is hereby, authorized to sign the necessary documents to secure such advances and also the secondary documents to secure the semi-annual settlement with the County Treasurer during the calendar year 2012.
Section III. That the authorization herein conferred shall extend to any advances that may be requested during the calendar year 2012.
Section IV. That the Fiscal Officer of the Library Board be, and she is hereby, authorized and directed to certify and send a copy of this resolution to the County Auditor as may be necessary to make this resolution effective.
The roll being called on its adoption, the vote resulted as follows:
AYES: Shubert, Antal, Archer, Cannon, Gessford, Mancuso, Renninger
NAYS:
Motion carried.
MOTION NO. 110919-6 ACKNOWLEDGE 2011 PLF DECREASE______
Mancuso moved, Antal seconded:
RESOLVED: That the Board of Trustees acknowledges: the 2011 PLF (Public Library Funds) decreased in revenue of $52,156.07 per Amended Official Certificate of Estimated Resources from the Summit County Fiscal Office. Please see copy attached.
The roll being called on its adoption, the vote resulted as follows:
AYES: Antal, Archer, Cannon, Gessford, Mancuso, Shubert, Renninger
NAYS:
Motion carried.
PROGRAM
DIRECTOR’S REPORT
MOTION NO. 110919-7 ACCEPT DIRECTOR’S REPORT______
Mancuso moved, Antal seconded:
RESOLVED: That the Board of Trustees accepts the written Director’s report for the month of August 2011.
All were in favor. Motion carried.
DISCUSSION ITEMS
Mrs. Sutherland informed the Library Board that Mrs. Cannon has completed her term as a Library Trustee. Mrs. Sutherland stated she notified the Stow-Munroe Falls City Schools and the posting for a Library Trustee is displayed throughout the library.
Mrs. Sutherland informed the Library Board that the Annual Summit County Library Trustees Council meeting will take place at the Cuyahoga Falls Library on October 6, 2011 at 7:00pm. Mr. Archer, Mr. Renninger and Mrs. Sutherland will attend the meeting.
BOARD COMMITTEES
BUILDING & GROUNDS
Mr. Gessford stated the Building and Grounds Committee met in August. Mr. Gessford noted that the concrete walkways were being addressed.
FINANCE
Mr. Archer stated the Finance Committee met prior to the Board meeting.
Mr. Archer stated the Finance Committee recommends:
MOTION NO. 110919-8 APPROVE INTRAFUND TRANSACTION______
RESOLVED: That the Board of Trustees authorizes the Fiscal Officer to move:
$20,000.00 from 101.0.59500 Transfer Out to 101.0.53760 Tax Collection
The roll being called on its adoption, the vote resulted as follows:
AYES: Archer, Cannon, Gessford, Mancuso, Shubert, Antal, Renninger
NAYS:
Motion carried.
HUMAN RESOURCES
Mr. Mancuso stated the Human Resources did not meet. Mr. Mancuso informed the Library Board that the performance evaluations for the Director and Fiscal Officer will need to be addressed this fall.
LEGISLATION/RULES
Mrs. Cannon stated nothing to report.
LONG RANGE PLANNING
Mr. Renninger stated nothing to report.
TECHNOLOGY
Mr. Shubert stated nothing to report.
RECORDS COMMISSION
Mr. Renninger stated the Records Commission Committee recommends:
MOTION NO. 110919-9 APPROVE RC-3 FORM______
RESOLVED: That the Board of Trustees approves the RC-3 Form - Schedule of Records Retention and Disposition. Please see attached copy attached.
The Fiscal Officer will submit the RC-3 form to the Ohio Historical Society.
The roll being called on its adoption, the vote resulted as follows:
AYES: Cannon, Gessford, Mancuso, Shubert, Antal, Archer, Renninger
NAYS:
Motion carried.
NEW BUSINESS
MOTION NO. 110919-10 APPROVE VACATION LEAVE______
Archer moved, Shubert seconded:
RESOLVED: That the Board of Trustees approves eight (8) days unpaid leave for Patty Gaffey-Payne from October 12 – October 26, 2011.
The roll being called on its adoption, the vote resulted as follows:
AYES: Gessford, Mancuso, Shubert, Antal, Archer, Cannon, Renninger
NAYS:
Motion carried.
MOTION NO. 110919-11 APPROVE OUT OF STATE TRAVEL______
Mancuso moved, Shubert seconded:
RESOLVED: That the Board of Trustees approve out of state travel for: Mary McDonald to Dearborn, Michigan from October 14 through October 16, 2011 to attend the Great Lakes Independent Booksellers Association (GLiBA) Trade Show.
The Trade Show is held to educate booksellers, librarians and other book-industry professionals
about new developments in the trade. The Learned Owl Book Shop will be providing a
Registration Badge and hotel room for Mary McDonald.
All were in favor. Motion carried.
MOTION NO. 110919-12 MOTION TO ADJOURN TO EXECUTIVE SESSION______
Cannon moved, Archer seconded:
RESOLVED: The Board of Trustees moves to adjourn into executive session to consider the purchase of property.
The roll being called on its adoption, the vote resulted as follows:
AYES: Mancuso, Shubert, Antal, Archer, Cannon, Gessford, Renninger
NAYS:
Motion carried.
MOTION NO. 110919-13 MOTION TO RETURN TO OPEN SESSION______
Shubert moved, Mancuso seconded:
RESOLVED: That the Board of Trustees moves to return to open session.
The roll being called on its adoption, the vote resulted as follows:
AYES: Shubert, Antal, Archer, Cannon, Gessford, Mancuso, Renninger
NAYS:
Motion carried.
MOTION NO. 110919-14 ADJOURNMENT______
Archer moved, Gessford seconded to adjourn the meeting at 8:25pm.
All were in favor. Motion carried.
Secretary Board President
Linda Sutherland
Fiscal Officer
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