Tender on website.
प्रचार एवं जनसम्पर्क विभाग
PUBLICITY & P R DEPARTMENT
1.Title of the tender : Tender for Packaging & despatchof Bank’s
Wall,Desk & Box Calendars 2015
2.Category:General
3.Zone:Head Office
4.Item:Miscellaneous
5.Tender Date:21/07/2014
6.Last Date of Submission:11/08/2014
7.Display from:21/07/2014
8.Display upto:11/08/2014
Bid Document
Tender No. BOI/P&PR/SVN/14-15/CL-02Date : 21.07.2014.
Tender for packaging & despatchingof Bank’s Calendars 2015
Bank of India invites Sealed Tenders in two bid system from reputed couriers/ despatching agencies having their own infrastructure for packaging & dispatching for the captioned job. Detailed list of specifications required is enclosed as Annexure-I.
Technical Bid and Financial Bid, as per enclosed Annexure-II and III respectively to be submitted in separate sealed covers and the same should reach us latest by 3.00 p.m. on 11.08.2014. Technical Bids to be accompanied by a Demand Draft/ Pay Order/Banker’s Cheque in favour of “Bank Of India” for `.50,000/- as EMD payable at Mumbai. Financial Bids of those Parties/Companies/firms who would not submit EMD amount along with Technical Bid will not be opened. Financial Bid to contain price bid only. Covers to be clearly marked accordingly.
Successful Tenderers whose tenders are accepted will have to execute an agreement prescribed by the Bank. EMD submitted will form part of Security Deposit. EMD of other parties whose tenders are not accepted will be refunded without any interest thereon.
Blank tender forms can be downloaded from our website or will be available from the Bank of India, Publicity & P R Department, , Head Office, Star House, C-5, “G” Block, Bandra-Kurla Complex, Bandra (East), Mumbai 400 051. Application fee of ` 2,000/- to be attached along with the technical bid by demand draft/pay order only. Applications received without application fee will be rejected.
The Wall/Desk and Box (Date) calendars would be made available for packaging/despatch at Mumbai/Printers Warehouse
The Bank reserves the right to reject any/all tenders invited, without assigning any reasons thereof.
Tender should be delivered on or before 11th August, 2014 at 3.00 p.m.
Gopal Lal Bunker
Chief Manager
Publicity & P R Dept
Annexure-I
SPECIFICATIONS
Packaging/Mailing of our Calendars to 50 destinations
within India by surface transport.
Quantity : Approximately 7,00,000 Wall Calendars (2,00,000 (Big Size) 5,00,000
(Small Size) Wall Calendars), 1,00,000 Desk top Calendars and
3,00,000 Box (Date) calendars
Weight : Weight of one Wall calendar (Big size) would be approx 400 gms,
Small Size Wall Calendar would be approx 210 gms and Desk Calendar
approx. 230 gms and Box (Date) calendar approx 130 gms
Packing : Bulk packing with paper, waterproof polythene and finally in 5 ply
corrugated boxes to avoid damage. Each box to contain 50/100 calendars.
Delivery : To Bank’s -5- National Banking Group, Bank’s 50 Zonal Offices & 10 Large Corporates located across the country including 5 zone’s in Mumbai. List of locations with addresses is available on our Website /with us and to Head Office at BKC, Bandra (East), Mumbai.
Liaison : A representative of the Courier Company should be made available to the Bank for co–ordination between Bank and the Courier Company in the process of mailing the calendars, and attending to the complaints, if any.
Time Schedule :
For Packing :2 days after delivery of calendar lots.
For Delivery : Reasonable but not more than 7 days after load time (2 days) allowed for packing to the Courier.
Any type of variation in the delivery time will not be acceptable in any case and the Bank has sole authority to hold the payment of relative bills, levy penalty ( 2% of the cost of delayed material for every 5 days delay).
Proof of Delivery : All proof/evidence regarding dispatches and delivery to be
submitted to us for our verification on day to day basis. All
proof of delivery receipts to be submitted along with the bill
failing which no payment will be made.
...2/-
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Delivery complaints, if any, should be dealt with promptly and in case of default no charges will be payable regarding that particular packet.
Escalation of any kind in the accepted rate will not be permitted during the currency of the contract. The Bank will not compromise on the delay in delivery of the consignments.
No advance payment will be made for any purpose.
The Bank is at liberty to select the courier companies based on the technical as well as on the rates quoted for. In case the rates quoted by two or more tenderers are same, the Bank will be at liberty to choose a courier company from among them.
Annexure-II
- TECHNICAL BID
Bank of India, Head Office
Publicity & P R Department
------
Selection of Courier for Packaging/Despatching of Bank’s calendars
1. a) Name of the firm / company:
b) Address, Phone / Fax Nos. and Email ID:
Whether Proprietorship/partnership/
Limited Company:
c) Date of Establishment:
2.a) Whether registered with Registrar of Firms/
Registrar of Companies. If so, mention number
and date:
b) Whether enclosed terms and conditions are
acceptable to your firm / company:
c) Details of Contract in hand / executed recently
giving name / address of client(s) / contact
person / specifications of job etc. (Details may
be given in separate sheet alongwith proof):
d) Turnover and Net Profit (before and after tax) :
2011-12 / 2012-13 / 2013-14Turnover
Net Profit Before tax
Net Profit After tax
e) Total number of employees on roll:
f) Whether on approved list of IBA as courier :
( If yes then please enclose proof)
g) Whether own infrastructure of packaging available:
Date: ------
Signature with Name/Designation of
Authorised Signatory and Rubber Stamp
Annexure-III
- FINANCIAL BID
Bank of India, Head Office
Publicity & P R Department
Selection of Courier/despatching agency Packaging and despatching of calendars
1. a) Name of the firm / company:
2. b) Address:
- We have gone through the details of specifications, terms and conditions. Based on the specifications, our charges would be as follows:
For pick up from Printers Warehouse:
For pick up from Mumbai.
[Rate should be quoted per 100 kg (pro-rata) which should be common for all the destinations covering packaging and despatching.]. Rate should specify taxes/ octroi whether inclusive or not.
We understand that the Bank shall be at a liberty to select the Couriers based on the rates quoted for. In case rates quoted by two or more tenderers are same, the Bank will be at liberty to choose the Courier Company from among them.