Faculty/Staff Technology Support Initiative
2015-2016
Program Description and Guidelines
The Faculty/Staff Technology Support Initiative exists to identify and support the needs of individual (or small groups of) faculty and staff for jobrelated technology support. Technologyrelated proposals, especially those based on new and innovative ideas, for teaching, research, and program administration will be considered under this proposal. Approximately $65,000 is available through CTC under this initiative in 2015-2016.
Scope: It is expected that proposals made under this initiative will be relatively small (generally less than $5,000) and local in their impact. Examples include purchase of advanced software not already available on campus, advanced media technology (innovative digitization projects, audio/video capture, etc.) supporting instruction in a particular course or College function, and new equipment or data required to support an individual's scholarship/research. This grant program will support onetime expenses for hardware, software, specialized equipment, and data. The initiative is not intended to support or address campuswide, programmatic or strategic needs, or periodic and recurring needs (e.g., campus network upgrades, additions to computer labs, mainframe computer upgrades, hightech classrooms, library system upgrades, routine acquisition/replacement of faculty/staff computers, projectors). Please do not submit proposals requesting these latter items.
Application Process: Applications are to be made using the attached application form; MS Word files and templates are available at http://www.brockport.edu/ctc/grant. Applicants will append to the application form a narrative proposal including a budget (two-page maximum). Each application requires the signature of a sponsor at the level of Director or Chair or above. The sponsor must confirm matching support for the proposal by providing at least 10% of requested amount or $100, whichever is greater. Completed applications approved by chair/unit head should be submitted by February 27, 2015 for review and approval of school dean or unit vice president. Proposals are then sent forward to P. Michael Fox (Debbie Lamphron, 6th floor, Allen) by March 23, 2015 for transmission to the Tech Grant Review Committee. Applicants will be informed of their award status by May 4, 2015. Funds will be made available to award recipients at the beginning of the 2015-2016 budget year (July 2015) and, if not expended, will lapse at the end of the budget year (end of June 2016).
Covered Costs: Applicants may include the onetime purchase of equipment, software, media, and data in their proposals (except as excluded above). Additionally, installation and facilities modification costs[1] required in support of the items requested up to $500 may be funded. Any such costs should be included in the application as part of the proposal.
Costs not Covered: Ongoing costs (e.g., license renewal, maintenance agreements) are not covered under this initiative and will generally be borne by the sponsoring unit. Personnelrelated costs are also not funded.
Awards criteria:
· Degree to which the proposal is innovative or otherwise consistent with the intent of this initiative in expanding or enhancing the use of technology on campus.
· Degree to which applicant is successful in relating proposal goals to improvements in their assigned responsibilities in ways that clearly impact our students.
· Degree to which applicant is successful in relating proposal to the College mission.
This RFP process is intended to acknowledge, identify, and support the technology needs of individual (or small groups of) faculty and staff. Proposals will be for technologyrelated expenses that will enable faculty and staff to better meet their assigned responsibilities. Proposals under this initiative will not address campuswide, programmatic or strategic needs.
Total Budget Allocated: / $65,000Who may apply: / Full-time College Faculty and Professional Staff
Limits of Awards : / At least $500 with limit of $5,000[2].
Sponsorship: / Each proposal will require a sponsor at the level of Chair, Director, Unit Head or above.
Matching funds: / Sponsors must fund the first $100 or 10% of the proposal, whichever is greater.
Timing: / Call for proposals sent by January 16, 2015 to unit heads.
Proposals due from faculty or staff (with approval of their chair or unit heads) to dean or vice president by February 27, 2015.
Sponsored proposals are due from dean or vice president to P. Michael Fox for Tech Grant Committee review by March 23, 2015.
Awards announced by May 4, 2015 and published on Daily Eagle.
Costs that are covered: / Onetime, non-cyclic purchases of technologybased resources including technologically advanced equipment, hardware (see exclusions above), software, and data.
Facilities modifications and installations up to $500 included in proposal. Equipment theft deterrence devices can be included.
Costs not covered: / On-going costs related to funded items (e.g., license renewals, maintenance agreements) must be covered by the originating unit.)
No personnelrelated costs can be funded.
Application format: / See Attached Announcement and Form
Post-Award requirement: / Awardees will be required to complete a post-award report by August 31, 2016 indicating how funds awarded addressed the identified needs; any problems encountered; and providing feedback for improvement of award process. A summary of this information may be published in campus media and/or on the web.
Guidelines for Faculty/Staff Technology Support Initiative 3
Calendar of Deadlines
Faculty/Staff Technology Support Initiative Proposals
2015-2016
Guidelines and Application forms distributed to faculty/staff January 16, 2015
Proposals signed by Department Chair/Unit Head go
to Dean (Academic Affairs) or Vice President (Other Divisions) by February 27, 2015
From Dean (Academic Affairs) or Vice President (Other Divisions)1
to P. Michael Fox by March 23, 2015
Proposals to Technology Grant Committee for consideration by March 24, 2015
Grant Committee recommendations to Vice Provost Fox by April 24, 2015
Awards Announced by May 4, 2015
Awarded funds available for purchases after July 1, 2015
Awarded funds will lapse if not spent before2 June 30, 2016
Final Reports on funded projects due to P. Michael Fox ………………….August 31, 2016
1 Deans and vice presidents may comment, at their discretion, on the quality of proposals that go
through their offices (use Comments form). The committee will include in its deliberation process
all proposals forwarded by the deans or vice presidents.
2 Note: Funds awarded must be expended in accordance with Purchasing guidelines before the
end of the 2015-2016 budget year.
Guidelines for Faculty/Staff Technology Support Initiative 3
[1] Estimates of costs for facilities modification must be accompanied by a letter from the Office of Facilities and Planning that plant management has reviewed the proposed modifications for feasibility and cost estimates.
[2] Larger proposals are likely to be programmatic or strategic in nature and should be funded by a process that addresses strategic and programmatic needs. The proposal’s author would have to justify a larger amount by demonstrating that the amount requested is consistent with the intent of this initiative.