Health & Safety Adviser
Identifying Facts
Job Title: Health & Safety Adviser
Service Sector: Corporate Services
Organisational Relationships: Head of Human Resources
Qualification Requirement: NEBOSH
Job Purpose
To ensure the organisation operates in a safe and legally compliant manner such that the people we support and our staff are protected.
Major Tasks
1. Review, develop and implement and systems for reporting and monitoring
2. Identify trends and themes across the organisation
3. Support during an incident
4. Policies and procedures
5. Health & Safety meetings, training and knowledge
Main Activities
1. Review, develop and implement and systems for reporting and monitoring
1.1. Will review, assess and evaluate the current internal systems in place for reporting and monitoring accidents and incidents across the organisation. Will discuss needs and information requirement with diverse group of stakeholders. Will consider what information is needed by who, at what stage this is needed and how this is achieved.
1.2. Will make recommendations for improvements to the current system for reporting and monitoring to ensure system suits organisational needs and reporting requirements. Will discuss requirement for changes with a diverse group of stakeholders and seek feedback. Will use feedback and comments to make any amendments and adjustments required.
1.3. Will develop and implement an effective accident reporting and monitoring system. Will ensure changes and requirements are communicated clearly and the change is understood by all.
1.4. Will ensure external reporting is carried out in line with legislative requirements (i.e. RIDDOR). Will periodically review the system in place to ensure suitability and effectiveness taking remedial action as required.
2. Identify trends and themes across the organisation
2.1. Will review and analyse reports to identify common issues, trends and themes across the organisation. Will discuss and obtain further information as required to ensure a full understanding of the accident and incident is obtained.
2.2. Will maintain a database to record accidents and incidents across the organisation. Will ensure these are recorded and reported as required both by the organisation and legislation.
2.3. Will produce monthly reports with both narrative test and statistical data from accidents and incidents across the organisation. Will discuss and identify common themes and recommend a course of action.
2.4. Will review the system in place to ensure suitability and effectiveness taking remedial action as required.
3. Support during accidents and incidents
3.1. Will provide advice, support and guidance to managers during incidents ensuring these are properly and thoroughly investigated, the cause is identified and remedial action is taken. Will conduct or review investigations including reports and provide feedback and suggestions for improvement.
3.2. Will be proactive in the prevention of accidents and incidents by sharing any learning across the organisation from investigations, accidents and incidents to prevent similar issues and sharing best practice across the organisation through written communication (i.e. reports) and meeting with services (i.e. Health and Safety Committee).
3.3. Will evaluate and review responses to accidents and incidents to identify any improvements required in process, paperwork or reporting.
4. Policies and procedures
4.1. Will update or create identified policies and procedures (including associated template letters, forms, guidance) to reflect changes in legislation and organisational requirements. Will seek and provide feedback on the operation of policy and procedure from managers and recommend changes to adjust and improve them.
4.2. Will discuss requirements for change with a diverse group of stakeholders to ensure there is an understanding of the implications of change. Will discuss new or updated policies and procedures with manager to ensure they have an appreciation of the changes and the impact this will have on their service, department or area of work.
4.3. Will provide advice and guidance on a range of health and safety matters to managers and staff. Will specify auditing requirements to auditors to ensure the organisation requirements are being met.
4.4. Will develop checklists for inspections (e.g. fire risk assessment, Legionella) to ensure these are carried out across the organisation in line with legislative requirement. Will contribute and assist with local process and procedures ensuring these are implemented as required.
4.5. Will support managers with developing emergency plans for the service and business continuity providing advice and support.
5. Health & Safety meetings, training and knowledge
5.1. Will plan, organise and chair the Health and Safety committee meetings with Health and Safety representatives across the organisation. Will arrange the agenda for the meeting and ensure discussions take place of significant issues across the organisation.
5.2. Will attend external meetings, forums and networking events as relevant to the role and sector. Will keep up to date on any changes legislation or best practice ensuring these are implemented in a timely manner.
5.3. Will identify gaps in knowledge and/or training requirement from reports and working closely with service and managers. Will recommend action to rectify gaps including training. Will work with Training Manager to find suitable methods and means to address this need. Will develop and deliver workshops or training to equip mangers with required knowledge.
5.4. Will lead meetings (i.e. team or managers) to present and talk about health and safety issues, share learning and best practice. Will arrange for expert advice by external contractors if required.
5.5. Will ensure that appropriate health and safety training is delivered across the organisation to meet legislative requirements (e.g. fire safety).
5.6. Will provide advice and guidance in conjunction with the external provider on health and safety matters across the organisation to a range of health and safety queries. Will consider both legislation and organisational procedure when providing advice. Will review and provide feedback on paperwork (i.e. risk assessments) suggesting any improvements.
Applicable for all roles:
To undertake any other duties related to the responsibilities of the post and which may be delegated by Capability Scotland management.
Agreement
Job holder:
Name:
Date:
Management Representative:
Name (Line Manager):
Date:
Trade Union Representative:
Name:
Date:
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