ARLINGTON MEDICAL
INSTITUTE
1001 N.E. Green Oaks Boulevard Suite 190
Arlington, Texas 76006
(817) 265-0706
APPROVED AND REGULATED BY THE
TEXAS WORKFORCE COMMISSION,
CAREER SCHOOLS AND COLLEGES, AUSTIN, TEXAS
ACCREDITED BY THE ACCREDITING BUREAU OF
HEALTH
EDUCATION SCHOOLS
Member of CCST
Catalog Volume XV
Effective June 2013
Copyright 2013
Mission Statement
We are committed to serve our students and the community by providing the highest quality health education, thereby providing opportunities for personal and professional growth of our students.
We will accomplish this by recognizing that each student is unique and that our educational strategies and techniques must be continually evaluated and adapted to meet those needs.
Our staff and faculty will deliver quality, professional, cost-efficient instruction by working as a dynamic, co-operative, caring team, always striving to make students aware of the opportunities and responsibilities of being a member of the health care profession.
We believe that this mission will be achieved only though hard work and dedication, and that our efforts toward accomplishing our mission will convey this message to our students.
The information contained in this catalog is true and correct to the best of my knowledge.
______
Signature
TABLE OF CONTENTS
Arlington medical Institute History...... 4
Facilities...... 4
Instructional equipment...... 4
Staff & faculty...... 4
Institutional Philosophy...... 4
mission statement...... 5
standards of satisfactory progress...... 5
Quantitative standards...... 5
Qualitative standards...... 6
readmission of Students academically dismissed...... 6
Appeals/Grievance Procedure...... 6
approvals...... 7
admissions policies...... 7
procedures...... 7
acceptance...... 8
financial aid...... 8
verification policy for financial aid ...... 8
financial aid withdrawal policy ...... 9
loan exit interview requirements ...... 9
Official notification provided by student...... 10
no official notice provided by the student...... 10
Re-enrolling procedure for pell grant and student loan funding………………………...10
post withdrawal disbursements...... 10
student loan information...... 11
NSLDS…………………………………………………………………………………………………...11
Entrance counseling…………………………………………………………………………………11
exit counseling……………………………………………………………………………………..…11
code of conduct for educational loans………………………………………………………….11
fseog……………………………………………………………………………………………………..11
federal student aid and credit balancy...... 12
Student information...... 13
program length...... 13
previous education and training...... 13
medical assistant course descriptions...... 13
program length...... 13
objectives...... 13
upon completion...... 14
SAP Policy...... 14
quantitative requirement...... 15
academic year definition...... 15
evaluation...... 15
probation/appeal...... 15-16
reinstatement of aid...... 16
financial appeal granted...... 16
requirements for the academic improvement plan...... 16
returning student from withdrawal...... 17
warning/appeal process...... 17
financial appeal granted...... 17
improvement plan...... 17
medical assistant program course hours & course descriptions...... 19-23
aod...... 24-28
values...... 24
standard of conduct ...... 24
sexual harassment policy...... 28-37
cancellation & refund policy...... 37-39
grading system...... 40
attendance, program dismissal, rules...... 41
graduation requirements...... 42
copyright infringement and peer to peer sharing...... 37-39
cancellation & refund policy...... 43-44
Disability...... 44-45
gainful employment and map...... 46-49
Appendices
prices...... appendices A
faculty...... appendices B
calendar/hours of operation ...... appendices c
AOD ...... appendices d
security/celery...... appendices E
sexual harassment...... see supplemental page f
calendar/hours of operation ...... see supplemental page 3
ARLINGTON MEDICAL INSTITUTE
History
Arlington Medical Institute, Inc., founded in 1993, is a school designed especially to prepare its graduates for careers in the allied health field. Doctors are on staff as well as experienced medical assistants to provide a well-rounded education for our students. Dr. Alicia Wilkerson D.O., owner and president of Arlington Medical Institute (AMI), is especially aware of the need for well-trained medical assistants, using them almost exclusively at her family practice clinic, as well as the need for well-trained members of other allied health professions. Dr. Wilkerson is dedicated to offering the best training possible for all students who attend AMI.
Facilities
Arlington Medical Institute is located at 1001 N.E. Green Oaks Boulevard Suite 190, Arlington, Texas. School facilities include one classroom for lecture, one lab for clinic,a computer lab to practice clerical skills, a library, a student lounge, and complimentary parking for the students. The school is easily accessed from Interstate 30 and is conveniently located between Dallas and Fort Worth with well lighted areas, heat, and air-conditioning.
Instructional Equipment
Equipment at AMI used for instructional purposes is comparable to what is found in area clinics, hospitals, doctors’ offices, and labs. Our programs use microscopes, centrifuges, universal X-ray equipment, as well as other state-of-the-art equipment. Classrooms are equipped with appropriate textbooks, handouts, and visual aids for students to practice with during their clinical rotations. The vending machines provide snacks, sandwiches, and soft drinks for the students and faculty members.
Staff and Faculty
AMI students are trained by professionals with hands on experience in their field. . Doctors and certified medical assistants are on staff and are dedicated to ensuring that the students at AMI receive the best training possible with patients in the clinic. In addition to the instructional staff, support personnel are available for assistance with financial aid, attendance, and other student services needs.
Institutional Philosophy
At Arlington Medical Institute, we are committed to providing the highest quality health education, thereby providing the opportunity for personal and professional growth of our students.
We at Arlington Medical Institute believe that our continued success is based on the following:
That we continue to be sensitive to our students’ particular needs, both personal and professional.
That each student is unique and that educational strategies and techniques must be continually evaluated and adapted to meet their needs.
That educationally, the concept of “To know and not to do is not to know” is paramount; that our students are proficient not only in theory but in practical application of the knowledge they obtain while attending our school.
That we continually monitor the needs of local employers in our health care community so that we may adapt and improve our program in order to best meet their needs while enhancing the employability of our students.
That our faculty, staff, and administration share our philosophy and agree that working as a dynamic, cooperative, and caring team are the most efficient means of accomplishing our goals.
That we deliver our services in a cost-effective and efficient manner in order to insure financial security and longevity of our institution.
That expansion of programs and facilities should be done only after careful assessment and evaluation of financial as well as local market considerations.
Mission Statement
We are committed to serve our students and the community by providing the highest quality health education, thereby providing opportunities for personal and professional growth of our students.
We will accomplish this by recognizing that each student is unique and that our educational strategies and techniques must be continually evaluated and adapted to meet those needs.
Our staff and faculty will deliver quality, professional, cost-efficient instruction by working as a dynamic, co-operative,caring team,always striving to make students aware of the opportunities and responsibilities of being a member of the health care profession.
We believe that this mission will be achieved only though hard work and dedication, and that our efforts toward accomplishing our mission will convey this message to our students.
Standards of Satisfactory Progress
Students of Arlington Medical Institute must make satisfactory progress toward his or her educational objective. Satisfactory progress is measured in accordance with quantitative and qualitative standards. Satisfactory progress applies to all students, not just those receiving financial aid.
Quantitative Standards
A student must complete his or her academic program within a maximum specified time frame of no more than 1.5 (one and one half) times the standard program length for the program in which they are enrolled. Students must also meet the following interim requirements: 60% of the program must be completed at 50% of the maximum program length and 65% of the program must be completed at 75% of the maximum program length.
Withdrawals and pass or fail grades received will count towards hours attempted in determination of the maximum program length. Repetition of classes will also be determined and calculated by the maximum program length. Incomplete grades will be calculated in the maximum program length when the “I” grade is changed.
Students’ progress will be monitored each module (126 clock hours) and students failing to meet the required time frame will be terminated.
Qualitative Standards
A student’s cumulative grade point average is reviewed at the end of module to determine academic standing and progress. Students are given a report card stating his or her grades for that module and classified if they are in good standing.
Students are expected to achieve a minimum cumulative GPA of 2.0 throughout the entire program to remain in good standing. However, if the student fails to achieve a 2.0 at the end of any one module, the student will be placed on academic probation for one complete module.
A student who is not making satisfactory progress after the probationary period will be terminated for unsatisfactory progress, and financial aid may be denied. The student may not reenter until after a minimum of one year.Arlington Medical Institute does not offer non-credit courses or remedial courses.
Readmission of StudentAcademically Dismissed
Students dismissed for unsatisfactory progress after a probationary period may be readmitted after remaining out of school one year.
A student dismissed for unsatisfactory progress and wants to reenter is required to be re-admitted on probation. A readmitted student must meet the minimum 2.0 GPA requirement during the first module of re-admittance.
A student dismissed a second time at the end of a probationary period may not apply for readmission until he or she remains out of school for five years.
Under Title 40, Texas Administrative Code, Section 807.171-175, students terminated for unsatisfactory progress cannot be readmitted until a minimum of one grading period is completed.
Appeals Procedure/Grievance Procedure
Student’s who believe actions taken by the institution for dismissal, suspension, or any other action is unwarranted, may appeal by requesting a review of the action. The request is required to be given to the School Director for review by the Faculty/Administration Committee or a designated appeals committee. The decision of the committee is final. Student grievances and unresolved complaints through the appeals process are directed to:
Texas Workforce Commission
Career Schools and Colleges, Room 226T
101 East 15th Street
Austin, Texas 78778-0001
Phone: 512-936-3100
Approvals
Arlington Medical Institute is approved and regulated by the TEXAS WORKFORCE COMMISSION, CAREER SCHOOLS AND COLLEGES, and 101 East 15th Street 226T, Austin, TX 78778-0001.
Arlington Medical Institute is accredited by the ACCREDITING BUREAU OF HEALTH EDUCATION SCHOOLS, 7777 Leesburg Pick, Suite 314 N. Falls Church, VA 22043, (703) 533-2082, and is a member of CAREER COLLEGES AND SCHOOLS OF TEXAS.
Admissions Policies
AMI will accept all applications from all persons without regard to race, sex, color, or national origin. All applications must comply with the following requirements:
A personal interview will be conducted by an AMI representative.
Possess a high school or a G.E.D. equivalent. Applications must submit copies of high school graduation or proof of a receipt of a G.E.D. prior to starting.
Applicants under the age of 18, who have completed their secondary education, may be admitted provided they will be 18 years old by the scheduled start date of their externship. A parent, legal guardian or spouse of legal age is required to co-sign the enrollment agreement.
Two character references with one being a non-relative.
Completed and signed the enrollment agreement.
Applicant must have a completed medical form, which includes a TB Mantoux test.
Admissions Procedures
After initial contact in which the prospective student shows interest in attending AMI, the following procedures will normally be followed:
- The student applicant will arrange for personal interview to determine eligibility.
- Once the applicant has attained eligibility, the applicant will receive and enrollment packet, which includes a school catalog, brochures, dress code, and financial aid information.
- Upon the applicant’s return the Enrollment Agreement is completed and a registration fee is required. Applicant will follow up with financial aid; receive a copy of the enrollment agreement and the tuition fee schedule.
- The director will review the enrollment package and either accept or reject it based on the contents.
- When approved by the director, the applicant will be notified by letter or telephone.
- Enrollees are expected to attend the next scheduled orientation and courses as well as pay tuition in full or sign an appropriate finance agreement before classes start. Refer to class schedule supplement for details.
Acceptance
Enrollment becomes official only after both the student and the director or director’s representative signs the enrollment agreement. Classes are limited.
Financial Aid
Arlington Medical Institute offers several programs to assist you in financing your education. Students may choose to finance their education through AMI’s cash payment plan or apply for federal financial aid. The federal financial aid programs available to you are Federal Pell Grants, Federal Direct Stafford Loans, and Parent PLUS Loans. Students can contact the financial aid office for more information.
Verification Policyfor Financial Aid
Some students are required by the federal government to document financial circumstances with the AMI Aid Office. This process, called verification, is required by the federal government to confirm the data submitted on the FAFSA or to confirm students’ eligibility to receive financial aid.
Only students selected for verification need to complete this step. If you are selected for verification, funds will not be disbursed until the process is complete.
You will receive a letter from AMI if you are selected for verification. The letter will contain a verification form and instructions on how to submit the appropriate document.
What to Do:
If you are selected for verification, download and complete the Verification Worksheet for the appropriate academic year. Some additional requirements may include:
- Copies of official IRS tax return transcript
- Documentation of independent student status
- Documentation of citizenship
- Selective Service registration- Males born after July 1960 must register to receive financial aid.
- Verification of Social security number-If you have changed your name, notify the Social Security Administration or aid cannot be disbursed.
- Veterans may need to verify their status in order to receive aid.
- Students who are convicted of a drug offense may be ineligible for financial aid. For details, contact the federal government at 1-800-433-3243.
Tips:
- Please note that only an official tax return transcript furnished by the IRS can be used by the Financial Aid Office for federal verification. Please do not send copies of IRS forms 1040, 1040A, or 1040EZ or a tax account transcript.
- Funds will not be disbursed until the process is complete.
- Do not submit any information until AMI request it.
- If you are a new student the verification letter will be mailed to your home address.
Financial Aid Withdrawal Policy
Withdrawing From AMI and Return of Federal Student Aid Funds
Federal regulations require a school to determine whether a student who has received Federal Student Aid completed the term of enrollment. If a Federal Aid recipient withdraws from our program within the period on enrollment, the student is considered to have officially withdrawn. If Federal Aid recipient receives all non-passing grades the student is considered to have unofficially withdrawn. After 60 percent point of enrollment the student has earned 100 percent of the Federal Aid received. The school is required to determine whether the student earned the Federal Aid disbursed by using a federally prescribed formula. This process is referred to as a Return to Title IV Funds Calculation. If there is unearned aid the school and/or the student may be required to return funds. If the school has to return any funds that have been disbursed to the student as a stipend that has not yet been earned the student must repay the amount returned. They must set up payment arrangements immediately with AMI. An unpaid balance will result in a hold being placed on the student’s account that will prevent the student from restarting our program or receiving transcripts until it is paid in full.
All students that withdraw from our program during the first ten days of class and have attended at least one days of instruction will be treated as a withdrawal. All of these students will be processed with the Return of Title IV Funds Calculations.
All of the student’s that withdraw will have a return of fund calculations done using the R2T4 process on line. This is will be ensure that all return of funds is calculated according to the Department of Education regulations.
Federal Funds from AMI are returned to the Federal Government in the order of Loans, Pell Grant, and FSEOG when a Return of Title IV Funds calculation is performed. After a “Return of Title IV Funds” calculation is determined, it is possible that the student could still be due a post-withdrawal disbursement of the federal financial aid initially awarded. Upon the institution’s knowledge of a student’s withdrawal date, necessary funds are returned to the Federal Government within 45 days.
Loan Exit Interview Requirements
Students who withdraw from AMI, even for just one semester, and borrowed a student loan, will be required to complete a “Loan Exit Interview” to comply with College policy and federal regulations. Students who do not complete a Loan Exit Interview may have registration. Students who do not complete a Loan Exit Interview may have registration and transcript holds place on their academic records. You will be notified by our office as the appropriate steps to follow in order to follow this requirement.
Additional Consequences to Withdrawing
Your student aid for the future academic year may be I jeopardy if you fall below the minimum credit expectation for satisfactory academic progress, which affects your eligibility for most student aid programs. Academic progress is calculated using the number of credits you attempt and earn each semester. These credit requirements are completely separate form those determined by your academic college or department. In addition, Federal, State and Institutional grants, loans and scholarships carry lifetime eligibility limits which will also be impacted by your withdrawal.