Salisbury Select Board
Regular Meeting – June 27, 2017
Minutes – Approved July 11, 2017
Meeting was called to order by chair Martha Sullivan
followed by the Pledge of Allegiance.
Present for the Board: Pedie O’Brien, Tom Scanlon, Martha Sullivan, Paul Vaczy. Absent: Pat Dunn
Others: Tom Barker, Brenda Burchard, David Nuceder, Sue Scott, Mary Anne Sullivan, Paul Valente
There were no changes to the agenda. Paul Vaczy moved that “We approve the minutes of June 13, 2017 as written.” Motion carried 3/1 abstention.
The Board then invited Paul Valente from Community Financial Services to give an update on the town’s investments. Mr. Valente distributed a Statement of Investments for the Board to look over and explained the categories in the portfolio: Cash, CD’s, Mutual Funds, and Stocks. He then discussed these in depth with the Board. Questions raised included: Are these the best investments for the town? And Does the town have an investment policy statement. The chair explained that very shortly the Board would be creating a subcommittee to study these very questions and would look forward to consulting him further.
Public Comment: None
Officers’ Reports:
Clerk : an unlicensed dog bit a child and is now impounded
: recording is up to date (through May)
: there are 2 appeals of assessment gone to the state level
: there are complications with archiving emails to the website – how
should this be handled in light of launching a new website? And
how are emails sent to “records” be archived?
Tom Scanlon moved that “Beginning immediately, all emails are to be cc’d to the town clerk at .” Motion carried 4/0.
Treasurer : the Line of Credit papers need to be signed
: She has received the pre-pay option for propane at the town shed.
Paul Vaczy moved that “We authorize monies from the highway fund to pre-pay propane from Fyles Brothers.” Motion carried 4/0.
Highway: Tom Barker
: staining of town shed is completed except for the fascia.
: has been cleaning culverts and all other maintenance one person can do
: The Board discussed paving needs and funds, suggesting they and Tom
should prioritize paving projects
: David Nuceder asked why the mowing of roadsides was hired out,
noting he didn’t think it was a very good job this year. The Board
explained that with all the repair and maintenance of town mowing equip,
it is cheaper to hire the job out. David also questioned why gravel is
being stockpiled when it should be used on gravel road maintenance.
Tom explained what is being stockpiled is winter sand.
Landfill: Pedie O’Brien
: reported on the public meeting held on June 23. Noted that most
attendees were in favor of closing the landfill
: a SWIP update is due July 1, 2017
Website:
: Mary Anne explained that the design and navigation (site map) are completed. She is uploading content every day and hopes the website
will be up and running in a week. She noted that this is volunteer work
simply to help the town with this project.
Correspondence: None
Old Business:
: Paul Vaczy presented the 3 bids received for the town office
maintenance
Tom Scanlon moved that “We award Ray Popandrea the job of painting and repair of wood trim on the town office.” Yes 4/0.
: Board discussed the bond paperwork and the Resolution and Certificate.
Tom Scanlon moved that “We move forward in the bond paperwork ” Motion carried 4/0. The Board then signed
all the appropriate papers.
New Business: Cemetery Committee
1) Need to purchase water sealing for the information boards at each of the cemeteries. Tom Scanlon moved that “We purchase the needed sealant for the cemeteries.” Motion carried 4/0.
2) There is no money designated for the Phineas Rice burial site, but the committee would like to put up some fencing for @ $100.00. Tom Scanlon moved that “We buy fencing for the Phineas Rice cemetery.” Motion carried 4/0.
3) There is a Paupers’ Lot at the Holman cemetery with no markers, no signage for the 3 bodies buried there. Tom Scanlon moved that “We purchase a footstone with the 3 names engraved, along with birth and death dates, and 4 corner markers.” Motion carried 4/0.
Paul Vaczy moved “We sign orders and authorize the treasurer to pay bills.” Motion carried 4/0.
Tom Scanlon moved“In accordance with Vermont’s Open Meeting Law requirements, I move that the Board find that premature general knowledge of the consideration of personnel matters would clearly place the Selectboard at a substantial disadvantage, because the Selectboard risks disclosing its strategy if it discusses the personnel issues in public.” Motion carried 4/0.
Mr. Scanlon continued: “I further move that the Board enter into Executive Session to discuss personnel under the provisions of Title 1 §313(a)(1) of the Vermont Statutes.” Motion Carried 4/0.
Salisbury Select Board went into Executive Session at 8:55PM.
Board returned to regular session at 9:34.
Pedie O’Brien moved that “We adjourn.”
Salisbury Select Board adjourned at 9:35PM.
Respectfully submitted.
Mary Anne Sullivan
Minute Taker