Yorkshire and the Humber Regional Educational Audit Tool and Process

Regional Educational Audit Tool (REAT)
Sections / Page
Sheffield Hallam University required information
PlacementAvailabilityForm / 2
Mentor Information
SHU SpecificPreliminaryQuestions / 3
4
Regional Educational Audit Tool (REAT)
Health SafetyChecklist / 8
Standards and Suggested Evidence

Section A: EqualityDiversity (standards 1-5)

/ 9

SectionB: Teaching, Learning andAssessment (standards 6-14)

/ 14

Section C: Learning EnvironmentandResources (standards 15-18)

/ 23

SectionD:Quality (standards 19-22)

/ 27
AuditActionPlan / 31
AuditChecklist / 32
Sheffield Hallam University - Final Instructions
Audit Checklist
Additional Info forNonNHS Areas(without anLDA) / 32
33
Submission InstructionsandContactDetails / 34

REAT – Paper Version 3.0 26th Nov 2009 (SHU N&MJan 2014) V9Page 1 of 38

Placement Availability Form
VISITING TUTOR / LINK LECTURER/ PROFESSIONAL DEVELOPMENT FACILITATOR DETAILS (HEI)
(note the system can only hold one per placement)
Name
Audit Completion Date / Audit completed in partnership between HEI and Placement Provider? / click to select YESNO
Mentor Information Completed / Click to selectOn PPQA Web Site OnlyOn MOSS SharePoint Site OnlyOn MOSS and PPQAOn PEARS Only
PLACEMENT AREA DETAILS
Placement Name
Hospital/Site
Trust / Click to selectBarnsley Hosp NHS FT (PL0056)Donc & Bass Hosp NHS FT (PL0006)Non NHS - Private (PL0030)Nottinghamshire Healthcare NHS Trust (PL0017)Other (PL0075)Roth, Donc & S Humber HCare NHS Trust (PL0028)Sheffield Children's Hospital NHS Trust (PL0004)Sheffield Health & Social Care NHS FT (PL0039)Sheffield Teaching Hospitals NHS FT (PL0009)South West York Partnership NHS FT (PL0080)The Rotherham NHS FT (PL0072)Unknown or Unsure
Address / AS PREVIOULY SUPPLIED (if new area, or address changed, overtype here)
Postcode / AS PREVIOULY SUPPLIED (if new area, or address changed, overtype here)
Tel Number / AS PREVIOULY SUPPLIED (if new area, or address changed, overtype here)
Fax Number / AS PREVIOULY SUPPLIED (if new area, or address changed, overtype here)
Care Hours / click to select 24 Hour CareDay CareOut of Hours
Description / Please type a brief description of the placement here (including client age range)
CLINICAL PLACEMENT CO-ORDINATOR / LEM / DEPARTMENTAL MANAGER DETAILS (PRACTICE)
(note the system can only hold one per placement)
Name
Job Title
Email Address
Tel Num / SAME AS PLACEMENT NUMBER ABOVE (if different, overtype here)
Postal Address / SAME AS PLACEMENT NUMBER ABOVE (if different, overtype here)
AUDIT ACTION PLAN DETAILS
Is this placement suitable for student allocation? / click to select YESNO / Earliest action plan date
Date earliest action plan was completed
Are there Action Plans to be completed in the Audit? / click to select YESNO / Next action plan date
ALLIED HEALTH STUDENT CAPACITY DETAILS
(please check subject group by clicking in box)
Children &
Families / Diagnostic
Radiography / Occupational
Therapy / Social
Work / Physiotherapy
Operating Department Practitioners / Paramedic / Paramedic Practitioners / Radiotherapy & Oncology / Youth &
Community
Overall preferred max number of students at any one time
NURSING & MIDWIFERY STUDENT CAPACITY DETAILS
(please chose dropdown box by branch)
ADULT - click hereAcute Specialist CareCommunityCont Care NeedsMedicineSurgery / CHILD - click hereAmb Care/SCBUCommunityCritical CareMed/OncologySurgery / LDIS - click hereChallenging BehaviourCommunityComplex NeedsDay Serv/ExperientialDiverse Needs/Res CareSpecialism (consol only) / MHEALTH - click hereAcute ServicesCommunityDay ServicesOlder Ad/Ind ServicesRehab/RecoverySpecialist/Vol Services / MIDWIFERY - click hereAN/PN WardAN WardComm Team/LocalityLabour WardPN WardSCBUSpecialist/Crit Care
Year One / click to select YESNO / Hub / Spoke / First placement? / click to select YESNO
Year Two / click to select YESNO / Hub / Spoke / Mid placement? / YES (all areas use this)
Year Three / click to select YESNO / Hub / Spoke / Final/Consolidation? / click to select YESNO
Overall preferred max number of students at any one time
FOR OFFICE
USE ONLY / Date Received / SI Code
Date Uploaded to SI / Actioned By

REAT – Paper Version 3.0 26th Nov 2009 (SHU N&MJan 2014) V9Page 1 of 38

MENTOR INFORMATION SHEET
NURSING & MIDWIFERY ONLY
MOSS - MENTOR ONLINE SHAREPOINT SYSTEM - / click to select YESNO
As part of the audit process I engage with MOSS to update information relating to mentors, including mentor updates for the placement area on an on-going basis.
NURSING & MIDWIFERY - BARNSLEY NHS FOUNDATION TRUST & NEW AUDITS ONLY
MENTOR / SUPERVISOR / CLINICAL ASSESSOR INFOMRATION SHEET
Please CLICK HEREto enter mentor information including mentor updates for the placement area within Barnsley NHS Foundation Trust and for New Nursing and Midwifery Audits.
ALLIED HEALTH PROFESSIONS ONLY
PRACTICE PLACEMENT EDUCATOR / SUPERVISOR / CLINICAL ASSESSOR INFORMATION SHEET
Please CLICKHERE to enter educator / supervisor / assessor informationincluding educator / supervisor / assessorupdates for the placement area.

REAT – Paper Version 3.0 26th Nov 2009 (SHU N&MJan 2014) V9Page 1 of 37

SHU-Specific Preliminary Questions
Section 1 - Student Evaluation and Mentor/Assessor provision
Please click the boxes below to give details about student feedback from evaluation forms (note to undo the selection of a box, click it again):
Have you received student evaluation feedback in the last 12 months? / Y
N / (if 'N' please give details in Action Plan)
N/A
If 'Y' has the feedback raised any issues that need addressing? / Y / (if 'Y' please give details in Action Plan)
N
Please click the boxes below to show which of the following qualification(s) are held by staff in this area:
Teaching and Assessing in Clinical Practice Certificate / ENB 997/998
Facilitating Teaching and Learning in Professional Practice / Education in the Practice Setting
Accredited Assessor Award (D32/33) / City and Guilds 7307
Other Teaching and Assessing Qualifications / Certificate in Education
Diploma of the College of Radiographers or BSc Hons Diagnostic Radiography / Diploma of the College of Radiographers (Therapy) or BSc Hons Radiotherapy/Oncology
Please complete this section to give a picture of mentor/assessor numbers:
How many registered practitioners on this area are eligible to mentor / assess the student/learner (i.e. how many staff hold one or more of the above qualifications)?
Of this number of eligible mentors/assessors, how many are actually available to mentor students/ learners at the moment?
How many registered practitioners on this area do not hold a teaching or assessing qualification, but are able to support the assessment process?
Please tick the relevant boxes below:
All registered practitioners have
attended an annual update / Y / N / (if 'N' please give details in Action Plan)
A record of attendance for annual updates is available / Y / N / (if 'N' please give details in Action Plan)
Practitioner access Continuing Professional Development / Y / N / (if 'N' please give details in Action Plan)

REAT – Paper Version 3.0 26th Nov 2009 (SHU N&MJan 2014) V9Page 1 of 37

SHU-Specific Preliminary Questions
Section 2 - Support and Supervision
Mentors/ assessors provide student/ learner support that meets the requirements of the statutory bodies / Y
N / (if 'N' please give details in Action Plan)
Section 3 - Who accesses the Learning Environment ?
Please tick to acknowledge the range of students/ learners/ candidates who may access the clinical area to gain experience and/or assessment
Pre Registration Nursing / Dietician
Post Registration Nursing / Social Work
Post Graduate Nursing / N.V.Q. Level 2
Pre Registration Midwifery / N.V.Q. Level 3
Post Registration Midwifery / Training and Development Awards
Adaptation for Overseas Practitioners / Pharmacist/ Dispenser
Physiotherapy / Podiatrist/ Chiropodist
Speech and Language Therapy / Home Worker
Occupational Therapy / Voluntary Agencies
Medical Students / Counselling
Cadets / Radiotherapy / Oncology
Youth/Community Work / Child/Family Work
Diagnostic Radiography / Operating Department Practitioner
Paramedic / Paramedic Practitioner
Other

REAT – Paper Version 3.0 26th Nov 2009 (SHU N&MJan 2014) V9Page 1 of 37

SHU-Specific Preliminary Questions
Section 4 - Access to learning opportunities
A range of up to date learning opportunities are documented, easily accessible to the student/ learner, available for review and offer the student/ learner opportunity to achieve their competencies / Y
N / (if 'N' please give details in Action Plan)
Students/ learners will be facilitated to access appropriate learning opportunities for their level of experience and need / Y
N / (if 'N' please give details in Action Plan)
Section 5 - Multi-disciplinary learning
The following members of the Multi-disciplinary team contribute to enhancing the student/ learners experience on this placement (please tick as appropriate)
Physiotherapist / Health Visitor
Occupational Therapist / Practice Nurse
Specialist Nurse(s) / Medical Practitioner
Pharmacist / Clinical Psychologist
Social Worker / Educational Psychologist
Speech/ Language Therapist / Activities Organiser
Dietician / Play Therapist
Podiatrist/ Chiropodist / Community Psychiatric Nurse
Counsellor / Behavioural Therapist
Cognitive Therapist / Midwife
Radiographer / Nurse
Youth/Community Worker / Paramedic / Paramedic Practitioner
Radiotherapist / Oncologist / Child / Family Worker
Operating Department Practitioner
Other
The student/ learner will be afforded the opportunity to gain insight/ experience with
the role/work of the Multi-disciplinary team and seek a testimony in support of their
learning experience / Y
N / (if 'N' please give details in Action Plan)

REAT – Paper Version 3.0 26th Nov 2009 (SHU N&MJan 2014) V9Page 1 of 37

SHU-Specific Preliminary Questions
Section 6 - Facilitating Safe Practice
Students are given an induction to Clinical/Placement Area? / Y / N
Up to date Policies/ Procedures/ Protocols applied in practice are available in written
form for the following: / Y
N / (if 'N' please give details in Action Plan)
Health and Safety /
Risk Assessment
Fire Procedures / Please check each
Reporting Accidents and Incidents / box to confirm
Violence and Aggression
Reporting Complaints on unsafe patient care
Students/ learners can access the above Policies/Procedures/ Protocols / Y
N / (if 'N' please give details in Action Plan)
There are specific risks to personal safety in this area / Y / (if 'Y' please give details in Action Plan)
N
**A specific risk can be defined as working alone in the community**
Section 7 - Standards of Care/Service
Students are exposed to quality care/ service delivery under the supervision of appropriately registered practitioners as supported by available documentation / Y
N / (if 'N' please give details in Action Plan)
Section 8 - Resources
A range of learning resources is available and offers quality support for students whilst on placement / Y
N / (if 'N' please give details in Action Plan)
The resource materials are accessible for all students at all times / Y
N / (if 'N' please give details in Action Plan)

REAT – Paper Version 3.0 26th Nov 2009 (SHU N&MJan 2014) V9Page 1 of 37

Regional Educational Audit Tool (REAT)

Health & Safety Checklist

Section A: General Health & Safety
Yes / No

There is a health and safety policy

The staff are aware of the health and safety policy and it is accessible

The placement provides all necessary equipment to maintain safety (for example, infection control)

The placement has carried out a risk assessment of the kind of activities in the environment that will be faced by the student

Section B: Student Preparation
Yes / No

The student induction provides information and guidance on the health and safety measures

The placement informs the student of all emergency procedures and who the health and safety supervisor is

The student is informed where to go for first aid and what the health and safety reporting procedure is

The student is provided with necessary guidance to ensure that they can conduct proposed activities on the placement safely

The placement ensures that the student is made fully aware of safety requirements and specific dangers e.g. relating to chemicals, machinery, iodinisation or gases, are pointed out to the student on induction

Section C: Risk Assessment
Yes / No

There is a system in place where all incident/accidents involving students on placement are reported to the university*

There is a system in place where students with additional needs i.e. pregnancy, disability, allergy etc. can discuss and agree on an appropriate risk assessment with the placements equal opportunity policy guidelines (NB. It is the students responsibility to inform the placement of any additional needs)

* Details of all accidents involving students should be reported to

NOTE - If any of the above responses here are marked as 'No' please include appropriate information in the action plan at the end of this document.

REAT – Paper Version 3.0 26th Nov 2009 (SHU N&MJan 2014) V9Page 1 of 37

Regional Educational Audit Tool: Standard
Statements, including supporting evidence

Section A: Equality & Diversity

Standard 1 / Suggested Evidence
Placement providers can demonstrate a commitment to promoting diversity, inclusion and equality of opportunity for all. / Placement providers can demonstrate the following aspects are in place, if applicable to the placement area:

Equal opportunities policy
Strategies in place for individual special needs provision
Diversity training
Interview training
Recruitment policy (student/learner & staff)
Occupational health standards
Organisation’s student/learner induction packs
Uniform policies
Harassment and bullying policies
Student/learner feedback/evaluation
Organisational Vision and Values
Evidence of organisational equality audits
Evidence from Improving Working Lives audit

Supporting Evidence / Comments
Is the standard?
Met
Not Met
Or Working Towards
Please indicate as appropriate and complete action plan for all 'Not Met' or 'Working Towards' responses, action plans can also be completed to disseminate good practice.

REAT – Paper Version 3.0 26th Nov 2009 (SHU N&MJan 2014) V9Page 1 of 37

Regional Educational Audit Tool: Standard Statements, including supporting evidence

Section A: Equality & Diversity

Standard 2 / Suggested Evidence
Staff and students/learners are aware of how to access and implement policies relating to equality and diversity. /

Evidence is available to demonstrate staff and students/learners are aware of how to access relevant policies.

REAT – Paper Version 3.0 26th Nov 2009 (SHU N&MJan 2014) V9Page 1 of 37

Regional Educational Audit Tool: Standard Statements, including supporting evidence

Section A: Equality & Diversity

Standard 3 / Suggested Evidence
Service user consent in learning (includes being cared for by a student/learner and contributing to formal teaching) is evidenced. /

Patient/service user information re: consent policy
Student/learner identification to service users
Consent policies & procedures
Patient/service users’ evaluations
Student/learner handbook
Documentation recording patients consent

REAT – Paper Version 3.0 26th Nov 2009 (SHU N&MJan 2014) V9Page 1 of 37

Regional Educational Audit Tool: Standard Statements, including supporting evidence

Section A: Equality & Diversity

Standard 4 / Suggested Evidence
Confidentiality is safeguarded at all times. /

Identify specific and relevant policies and procedures
Student/learner handbook/learning outcomes
Patient/Service user information regarding confidentiality and the use of personal information
Organisation’s student/learner induction packs

REAT – Paper Version 3.0 26th Nov 2009 (SHU N&MJan 2014) V9Page 1 of 37

Regional Educational Audit Tool: Standard
Statements, including supporting evidence

Section A: Equality & Diversity

Standard 5 / Suggested Evidence
All students/learners are treated with respect and understanding of individual differences. /

Harassment & bullying policies and procedures
Strategies in place for individual special needs provision
Human resources training including whistle blowing policy
Diversity training
Information given to student/learners about support mechanisms
Student/learner handbook
Student/learner feedback/evaluation

REAT – Paper Version 3.0 26th Nov 2009 (SHU N&MJan 2014) V9Page 1 of 37

Regional Educational Audit Tool: Standard
Statements, including supporting evidence

SectionB: Teaching, learning and assessment

Standard 6 / Suggested Evidence
There is a named person who takes responsibility for leading education in the practice placement. /

Placement Availability Form / Practice placement profile identifies named individual within the placement setting and gives their work contact details
Release for contribution to HEI for teaching, recruitment, project work & curriculum development
Partnership forums
Appropriate mechanisms are in place to share learner information and progress

REAT – Paper Version 3.0 26th Nov 2009 (SHU N&MJan 2014) V9Page 1 of 37

Regional Educational Audit Tool: Standard
Statements, including supporting evidence

Section B: Teaching, learning and assessment

Standard 7 / Suggested Evidence
Student/ learners have a named practice supervisor/mentor who meets regulatory body requirements/standards. /

Mentor Sheet / Practice placement profile (mentor/educator/supervisor register)
Mentor/educator/supervisor have access to regular professional mentorship/clinical supervision
Evidence of robust allocation arrangements recorded on duty rotas etc.
Learners portfolios or assessment documents
Mentor/supervisor/educator update attendance
Student/learner evaluation/feedback

REAT – Paper Version 3.0 26th Nov 2009 (SHU N&MJan 2014) V9Page 1 of 37