University of Edinburgh

College of Medicine and Veterinary Medicine

Chancellor’s Building Management Committee

MINUTES

Minutes of meeting on Wednesday 7th November 2007 @ 1000

Venue: SU209, Chancellor’s Building

Attended by: Ian Ansell, Roy Dawkes, Lorraine Dobbs, Cathy Doherty, Charlie Green, Lindsay Murray

1.  Apologies

Robin Barclay, Ruth Stewart, Alan Ross, Sharon Rossiter, Heather Warnock

Matters arising – Action LD

Out of hours payments – no-one has been paid yet, groups should pursue this via School.

Response Genetics – recently commenced or approaching operational status. They have integrated well into the building and are following building H&S regulations. RD didn’t think it was appropriate to invite a representative to the committee but will report any issues on their behalf.

Water Dispensers – LD to investigate service agreement. Clinical Skills don’t have a dispenser – LD to investigate.

2.  Fixed Wire Testing – Action RD / CG

Under building regulations, a percentage of the electrical circuits have to be tested. Copies of the schedule and circuit plan will be circulated to committee members. In each sector the power will be turned off at approx 8am for 7 hours. First sector to be tested on Wednesday 14 November will be ground floor sector 4 (blue section on floor plans). Haden will provide temporary supplies to critical equipment and this will be tested on Mon/Tues before main test. LM requested a method statement for cabling running to temporary power supply – RD to investigate. The office areas and seminar rooms on the ground floor will be tested during the Christmas holidays to minimise disruption. CG is away last two weeks of November but Judy Fletcher will be on site to communicate with HBML. First floor tests will commence early next year by our arrangement.

3.  Liquid Nitrogen – Action CD / RD / LD / Committee

Recent problems with liquid phase tank have caused staff members to be called out but there doesn’t seem to be an obvious problem. This was discussed at previous H&S meeting and was agreed that system requires servicing – LD to organise with BOC. Annual replacement of sensors due – RD will check with HBML is this have been carried out.

CD reported that Malcolm Baldock was called out by security recently but when he arrived security were not available/not contactable. RD asked CD to send him details of call out to investigate this with security and committee agreed that another key should be cut.

RD informed the committee that the liquid nitrogen door should be locked at all times and the key and oxygen depletion monitor signed out from reception by trained staff only. This procedure currently takes place and works well in the QMRI and will commence in Chancellor’s Building on Thursday 15th November. Committee members should inform staff. Lab managers should send a list of trained liquid nitrogen users to LD.

4.  Car Parking – Action Committee

Car Park B and Chancellor’s Building are at their full capacity. Anyone applying now will be placed on a waiting list. Points system is being used by Transport Office to allocate permits. If plans go ahead to build RHSC on this site, parking will be a bigger issue. University will discuss this with NHS and Consort if building work is confirmed. RD reminded committee members to inform staff to use floating permits properly.

5.  Security – Action Committee

RD reminded committee members to inform staff not to use fire exit doors as exits from the building. This compromises security of the building. Security are aware of this problem and will investigate any misuse of fire exit doors.

6.  Christmas Holiday arrangements – Action Committee / LD

Christmas holiday call out lists should be given to LD who will distribute to security and reception. CD will approach Response Genetics for their contacts. Lab staff should make arrangements between them regarding liquid nitrogen tank filling during holidays.

7.  AOCB – Action LD / CD / RD

Cathy Doherty

·  Leak in autoclave room – RD has been in discussion with HBML and final repairs are complete and will be tested this week. They have installed sensors and will repair the ceiling if tests are successful.

·  DI water leaks - ongoing discussions with Balfour Beattie.

·  Storage for Hydrogen Peroxide Sterilisers – wheels to be repaired then can be stored in the QMRI. CD to arrange with stores staff.

·  BRF odour evident some areas and constantly in FU407. CD to email RD with details and he will raise this with Consort. RD informed that extensive work has been carried out on ventilation system.

Ian Ansell

·  CO2 alarm – Hospital pipelines have identified problem and are changing the sensor. RD raised the issue of HBML’s response to alarms/helpdesk feedback at the NHS/Consort meeting last week.

·  Bench fees - £12k was spent on autoclave service and repair last financial year. LD and CD will cross reference service reports and invoices to ensure invoices correct. RD informed committee of future procurement plan to centralise contracts so this should benefits building service contracts site wide.

·  Solvent cupboard fan – fan isn’t working to full extent. RD will raise this with Haden.

·  Deliveries to staff in embedded space in RIE – RD advised that this should be resolved if deliveries are addressed to RIE. If this isn’t the case give RD details of delivery/dates etc and he will investigate this.

Roy Dawkes

·  New serving counter will be installed in Main Common Room within next two weeks which will sell beverages, sandwiches and eventually baked potatoes and soup.

8.  Date of next meeting

Wednesday 5th March 2008 in Polish Room @ 10am

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