eskom holdings SOC ltdCORP 4173

contract title

Part 3: Scope of Work

Document reference / Title / No of pages
This cover page / 1
C3.1 / Purchaser’s Goods Information
C3.2 / Supplier’s Goods Information
(insert at award stage or delete if not applicable)
Total number of pages

Part C3: Scope of Work1C3sc3 Cover page

eskom holdings SOC ltdCORP 4173

contract title

C3.1: purchaser’s goods information

The scope of work is for manufacture, testing, supply, delivery, off-loading, erection, commissioning and training of estimated quantities of 275kV to 765kV Disconnectors and Earthing Switches for Transmission and Group Capital Divisions on an “as and when” required basis for a 4 (four) year period.

Description / Voltage (kV) / Total Qty
Disconnectors / 220 / 6
Disconnectors / 275 / 294
Disconnectors / 400 / 290
Disconnectors / 550 / 60
Disconnectors / 765 / 42

1Overview of the goods and services

1.1Executive overview

The scope of work is for themanufacture, testing, supply, delivery, off-loading, erection, commissioning and training of estimated quantities of 275kV to 765kV Disconnectors and Earthing Switches for Transmission and Group Capital Divisions on an “as and when” required basis for a 4 (four) year period.

Individual batch orders for equipment as listed in the price schedules will be placed with the Supplier as and when required by the end users.

2Specifications of the goods and services

The following lists of specifications are applicable to this RFQ:

Reference Number / Title
240-56063815 / High voltage outdoor
Disconnectors and
Earthing switches
Standard
240-105658000 (QM 58) / Supplier Quality Management: Specification

2.1Preparation

Refer to evaluation criteria document

2.2Manufacture and installation Information:

Refer to Eskom 240-105658000 (QM 58) Specification (Supplier Quality Management: Specification)

2.3Specification of the services to be provided

Refer to technical standard 240-56063815listed under point 2.

3Constraints on how the Supplier Provides the Goods

3.1Work to be done by the Delivery Date

This information will be provided on each batch order.

3.2Services & other things to be provided by the Purchaser or Supplier

Refer to technical standard 240-56063815listed under point 2.

3.3Management meetings

The conditions of contract (e.g. Clause 16.2) require and other sections of the Goods Information (e.g. safety risk management) may require (mandate) that a meeting shall be held. However the intention of all NEC contracts is that the Parties and their agents use the techniques of partnering to manage the contract by holding meetings designed to pro-actively and jointly manage the administration of the contract with the objective of minimising the adverse effects of risks and surprises for both Parties.

Depending on the complexity of the goods, it is probably beneficial for the Supply Manager to hold a regular risk register meeting (Clause 16.2). This could be used to discuss safety, compensation events, subcontracting, overall co-ordination and other matters of a general nature. Separate meetings for specialist activities such as programming, engineering and design management, may also be warranted.

Regular meetings of a general nature may be convened and chaired by the Supply Manager as follows:

Title and purpose / Approximate time & interval / Location / Attendance by:
Risk register and compensation events / As and when required / Will be advised / Key Stakeholders
Overall contract progress and feedback / Monthly / Will be advised / Key Stakeholders

Meetings of a specialist nature may be convened as specified elsewhere in this Goods Information or if not so specified by persons and at times and locations to suit the Parties, the natureand the progress of the manufacture of thegoods. Records of these meetings shall be submitted to the Supply Managerby the person convening the meeting within five days of the meeting.

All meetings shall be recorded using minutes or a register prepared and circulated by the person who convened the meeting. Such minutes or register shall not be used for the purpose of confirming actions or instructions under the contract as these shall be done separately by the person identified in the conditions of contract to carry out such actions or instructions.

3.4Documentation control

All communication is to be channelled through the Purchaser’s Representative and Suppliers key person.

3.5Health and safety risk management

The Supplier shall comply with the health and safety requirements as specified.

3.6Environmental constraints and management

The Supplier shall comply with the environmental criteria and constraints as specified.

3.7Quality assurance requirements

The supplier shall comply with the following quality requirements

  1. Eskom 240-105658000 (QM 58) (Supplier Quality Management Specification)
  2. ISO 9001 (Quality Management System Requirements)

3.8Programming constraints

The tenderer must specify.

3.9Invoicing and payment

Within one week of receiving a payment certificate from the Supply Manager in terms of core clause 51.1, the Supplier provides the Purchaser with a tax invoice showing the amount due for payment equal to that stated in the Supply Manager’scertificate.

The Supplier shall address the tax invoice to Purchaserand include on each invoice the following information:

  • Name and address of the Supplier and the Supply Manager;
  • The contract number and title;
  • Supplier’s VAT registration number;
  • The Purchaser’s VAT registration number.
  • Description of goods and services provided for each item invoiced based on the Price Schedule;
  • Total amount invoiced excluding VAT, the VAT and the invoiced amount including VAT;
  • (add other as required)

Add procedures for invoice submission and payment (e. g. electronic payment instructions)

3.10Insurance provided by the Purchaser

Refer to contract data provided by the Purchaser.

3.11Contract change management

Refer to the Eskom 240-105658000 (QM 58) Specification (Supplier Quality Management: Specification)

3.12Provision of bonds and guarantees

The form in which a bond or guarantee required by the conditions of contract(if any) is to be provided by the Supplieris given in Part 1 Agreements and Contract Data, document C1.3, Sureties.

The Purchaser may withhold payment of amounts due to the Supplier until the bond or guarantee required in terms of this contract has been received and accepted by the person notified to the Supplier by the Supply Manager to receive and accept such bond or guarantee. Such withholding of payment due to the Supplierdoes not affect the Purchaser’s right to termination stated in this contract.

3.13Records of Defined Cost, payments & assessments of compensation events to be kept by the Supplier

The Supplier is required to keep records of defined cost until final payment has been made by the Purchaser.

3.14Operating manuals and maintenance schedules

Refer to technical standard 240-56063815listed under point 2.

4Procurement

4.1Subcontracting

4.2Preferred subcontractors

Supplier must specify subcontractors if applicable.

4.3Plant and Materials

4.4Quality

Refer to the Eskom 240-105658000 (QM 58) Specification (Supplier Quality Management: Specification)

4.5Spares and consumables

Refer to technical standard240-56063815listed under point 2.

4.6Tests and inspections before delivery

Refer to technical standard 240-56063815and Eskom 240-105658000 (QM 58) Specification (Supplier Quality Management: Specification)

Part C3: Scope of WorkPAGE 1C3.2 ecc3 Supplier’sGoods Information