SUPERINTENDENT DEVELOPMENT PROGRAM 11/30/2018

CURRICULUM

SUPERINTENDENT DEVELOPMENT PROGRAM

OSCBMRDD/OACBMRDD

(Effective January 1, 2006)

INTRODUCTION

Individuals will be enrolled for a twelve (12) month period and will participate in a structured program that will meet one of the requirements for a Superintendent’s certificate. A new Superintendent certification rule (5123:2-5-03) went into effect on 6-10-05 which enabled individuals to complete, as part of their certificate requirements for Option 2, a Superintendent Development Program. This program consists of department approved curriculum of at least fifty (50) hours including instruction, observation and participation in practical experiences related to the role of a Superintendent of County Boards in Ohio’s MRDD delivery system. This Superintendent Development Program meets the fifty (50) hour requirement. Under Option 2 of the 5123:2-5-03, each applicant for a Superintendent’s certificate shall either complete a Superintendent Development Program or have completed a total of ten (10) versus eight (8) years of full time, supervised paid MRDD work experience in management or supervision. The program will be overseen by a Superintendent Development Steering Committee (SDSC) made up of superintendents sanctioned by the Ohio Superintendents of County Boards of MRDD (OSCBMRDD); representatives of the Ohio Department of Mental Retardation and Developmental Disabilities (ODMRDD) assigned by the Director; representatives from the Ohio Association of County Boards of MRDD (OACBMRDD) assigned by the Executive Director; and other individuals as the committee deems necessary. Regional Superintendent Facilitators for each Superintendent Region will be appointed and by virtue of their appointment, will automatically become members of this committee.

Each participant must have the permission in writing and the support of his/her Superintendent or Employer to participate in this program and must develop an Individual Superintendent Plan (ISP) as to how he/she will complete the requirements of this program. This ISP must be approved by the participant’s Regional Superintendent Facilitator and by his/her Superintendent/Employer. The curriculum will follow a similar pattern for each participant, but will be based in part on each participant’s inventory of skills. Participants may choose to spend more time in one area or less time in another, as their individual strengths and weaknesses dictate. Should a participant feel due to his/her employment history that they have sufficient knowledge in one or more of the required Field Study, Program and Service Experiences, he/she may submit a written request to the SDSC to “test out” of that required area. Participants may choose to carry out some of the stipulated activities in a different order than outlined herein, so long as the basic elements and goals of the curriculum are observed and achieved. However, each participant must participate in two mandatory training days that will be held during the 2007 Spring and Fall/Winter Conferences of the OACBMRDD or OSCBMRDD. The Regional Superintendent Facilitator will receive a copy of each of their region’s participant’s ISP and will review and sign off on the completion of the curriculum requirements. Each Regional Superintendent Facilitator will hold at least quarterly meetings with those participants in his/her region to assist them with their completion of these requirements.

The original Superintendent Development program was initiated at the 1996 Fall conference of the Ohio Association of County Boards of MR/DD. Since then, training has been revised and the Participants of the Class of 2006 program were initiated at the 2005 OACBMRDD Fall Conference by each participant attending a one hour introductory session to the process. The schedule of activities for the forthcoming year was distributed at that time.

CURRICULUM – MANDATORY AREAS OF INSTRUCTION (12 HOURS)

There will be a specific mandatory track included in the Spring and Fall/Winter Conference of OACBMRDD. These two tracks will cover six areas of specific skills and knowledge needed to operate a CountyBoard of MRDD.

Mandatory Training Areas

There are six (6) mandatory areas of instruction that will be required that will meet twelve (12) of the fifty (50) hours required for this training. The areas to be covered, along with some of the possible content of each area, include:

I.Leadership/Administration that will cover such topics as:

  1. Annual Responsibilities
  2. Building Maintenance
  3. Overview of COGS
  4. Collaboration
  5. Confidentiality
  6. Delegation
  7. Department Rules (OAC)
  8. Leadership versus Management
  9. Strategic Assessment and Planning
  10. Waiting Lists
  11. Board Philosophy of Services and Supports
  12. Due Process Requirements

Goal: Participant will gain an understanding of what is required of a superintendent, both as an administrator and a leader.

Outcomes:

  1. Participants will gain skill sets that will prepare them for the position of

Superintendent with a CountyMRDD Board.

  1. Participants will recognize the difference between being a leader and

being an administrator and be able to apply when and where each skill set

is required.

  1. Participants will have a grasp of the specific duties and responsibilities

required of a Superintendent and is prepared to apply that knowledge if

and when they become a superintendent.

  1. Participants have some familiarity regarding how to conduct a strategic needs assessment and planning document.
  2. Each participant will gain a basic understanding of what functions COGs perform on behalf of County MRDD Boards and the statutory requirements required of COGs.

II.Finance and Budgeting

  1. Annual Budgeting and long range forecasting
  2. Systems Development
  3. Information Systems
  4. Financial Reporting
  5. Purchasing
  6. Inventories
  7. Levy and Campaign Laws
  8. Levy planning
  9. Overview of Medicaid

Goal:Participants will gain an understanding of County MRDD Board Finance and Levy Campaigns.

Outcomes:

  1. Participants will gain knowledge of current funding sources and how they can be utilized to support programs/services/other providers.
  2. Participants will gain a working knowledge of how to project resource needs around discreet CountyMRDD programs and services.
  3. Participants gain a working knowledge of the elements necessary to plan and run a successful tax levy campaign.
  4. Participants will gain knowledge and understanding of the requirements of the state auditor so that he/she can avoid those circumstances which could result in findings for recovery.
  5. Participants will gain knowledge of Medicaid funding and federal and state requirements.
  6. Participants will gain knowledge of the development, planning and implementation of a CountyBoard budget.

III.Boardsmanship/Board Relations

  1. Board Appointments
  2. Board Duties and Responsibilities
  3. Role of the Board versus the Superintendent
  4. Role of the Ohio Association of CountyBoards of MRDD (OACBMRDD)

Goal: Participants gain an understanding of the differences between the roles and responsibilities of the Superintendent versus that of the Board.

Outcomes:

  1. Participants gain a working knowledge of how Board members are appointed and what make up on the Board is required by statute.
  2. Participants gain a working knowledge of their role as appointing authority in relation to that of the Board as policy makers and governance responsibilities.
  3. Participants will observe a regularly scheduled board meeting to gain a

better understanding of the Superintendent’s role and relationship with the Board as it carries out its various legal responsibilities.

  1. Participants will gain an understanding of the role of the OACBMRDD: how it is structured; its role in lobbying; and how it supports both Boards and Superintendents.

IV.Personnel

  1. Board Relationship to the Ohio Department of Administrative Services

and local County Personnel Departments

  1. Wage, Salary and Benefits Administration
  2. Certification/Licensure Requirements
  3. Collective Bargaining
  4. Performance Reviews
  5. Hiring/Termination Processes, Practices and Requirements
  6. PERS/STRS
  7. Personnel Relations

Goal:Participants gain a working knowledge of what constitutes sound Personnel policies and practices in a County MRDD Board.

Objectives:

  1. Participants acquire a skill set relative to the implementation of a solid Personnel Policy and Procedures manual.
  2. Participants acquire skill sets relative to personnel requirements around ADA, HIPAA, and other regulatory entities.
  3. Participants understand and acquire a working knowledge with respect to the relationship of County MRDD Board personnel practices to the Ohio Department of Administrative Services and local county human resource departments as well as PERS and STRS.
  4. Participants learn the fundamentals of the impact of labor agreements on how they as Superintendents will operate in a union versus a non-union environment.
  5. Participants acquire a skill set with respect to determining appropriate wage, salary and benefits programs.

V.Public Relations and Conflict Resolution

  1. Annual Reports
  2. Publications
  3. Public Awareness Campaigns
  4. News Releases and Working with the Local Media
  5. Conflict Resolution
  6. Community and Stakeholder Relationships

Goal: Participants acquire a solid “grounding” in effective internal and external communication strategies with all of their staff, consumers/families and other stake holder groups.

Outcomes:

  1. Participants will gain an understanding of what goes into effective public relations and communication strategies and how to build on them year to year.
  2. Participants will recognize how effective, ongoing public relations strategies establish the base for the development of effective levy campaigning.
  3. Participants gain a basic understanding of what constitutes effective communication with the local media.
  4. Participants gain a basic understanding of how effective communication helps reduce conflict but when conflict does occur, how it contributes to reducing its intensity.

VI.Ethics

  1. Board and Superintendent Statutory Requirements and Prohibitions
  2. Board Ethics Committee
  3. Best Practices

Goal: Participants gain an understanding of the conduct that is required of them as Superintendents relative to acting ethically and with integrity.

Outcomes:

  1. Participants will gain the knowledge of what is prohibited in the Ohio

Revised Code relative to their role as Superintendents and that of Board

members (e.g. non-acceptance of gifts; nepotism requirements; etc.)

  1. Participants gain the knowledge of what is required of their Board relative

to the Board Ethics Committee.

CURRICULUM: REQUIRED FIELD EXPERIENCES THIRTY EIGHT (38) HOURS

In addition to the twelve hours (12) of mandatory training, each participant will develop a thirty eight (38) hour Individual Superintendent Plan (ISP) around fifteen (15) areas of field study. This plan will be completed and approved by the participant’s MRDD Board Superintendent, sponsoring Superintendent (e.g. for a COG employee candidate) or employer (e.g. Developmental Center Superintendent). The ISP will also be signed off by the Regional Superintendent Facilitator and the Chair of the Superintendent Development Committee (chosen by the Committee). Based on a participant’s experience and education, they may “test out” of one of these field areas upon the approval of their Superintendent/Employer and their Regional Facilitator. They will still need, however, to complete thirty eight (38) hours spread over the areas for which they did not test out.

Participants will complete the Personal Inventory, Skills and Knowledge sheet for their Field Study by indicating the time that they intend to spend in each of the Broad Categories indicated. Below each category are suggested areas of study but the participant does not necessarily need to indicate time in each sub category so long as the Primary fifteen (15) areas are covered.

Field Study: Program and Service Areas for Individual Superintendent Plans(ISP)

I.Service and Support Administration (SSA)

a.Legal Requirements

b.Advocacy in the context of SSA requirements

c.Crisis Intervention

d.Freedom of Choice of Provider and Provider Selection

e.Intake and Referral

f.Service Planning (ISPs)

  1. MUI Investigating and Reporting
  2. Service Monitoring
  1. TCM

Goal:Participants will gain an understanding of how programs and services are plannedand accessed by persons served.

Outcomes:

1.Participants will gain a general knowledge about all service and program areas (adult services, behavior support, children’s services, family support, information systems, supported living/residential, transportation, etc.).

2.Participants will gain an understanding of MUI requirements and

investigative agent responsibilities as well as general knowledge relative to ensuring the health, safety and welfare of persons served.

  1. Participants will gain an understanding of the role of the respective SSA

personnel and provider selection and monitoring process.

Goal:Each participant may attend a State or National Conference to further expand their knowledge base relative to the development of services and supports on behalf of persons with mental retardation and developmental disabilities.

Outcomes:

  1. Participants will gain an appreciation for national or state issues and trends in the field of MRDD.
  2. Participants will expand their field experiences so that he/she will be exposed to new ideas, concepts and philosophies.
  3. Participants will be able to network with other professionals and to develop contacts and resources inside and outside the State of Ohio.

II.Supported Living/Residential

a.Housing Corporation

b.Funding

c.IO and Level 1 Waivers

  1. Provider Selection

e.ICF Levels of Care

Goal: Participants will gain a basic understanding of how residential service needs are projected and accessed through a variety of residential settings.

Outcomes:

  1. Each participant will spend time with the CEO of at least one residential provider and one independent provider. Ideally, participants will spend time with at least one for-profit and one not-for-profit corporation in the completion of this goal.
  2. Participants will gain an understanding of the respective roles providers, housing boards and County MRDD Boards assume in the projection and implementation of residential services.
  3. Participants will gain an understanding of the problems faced by providers.
  4. Participants will gain an understanding of what it takes to develop rapport and a working relationship with providers who a Superintendent would need to work closely with in his/her county.
  5. Participants will gain an appreciation for why residential and day habilitation programming must be mutually developed.
  6. Participants will gain an understanding of the provider development process as it is implemented at the state and local level.
  7. Each participant will spend time with the CEO of a non-profit or governmental housing entity connected with a CountyBoard.
  8. Participants will gain a working knowledge of how to provide housing assistance through a housing corporation.
  9. Participants will learn about how such a corporation is operated and it’s relationship to the CountyBoard of MRDD and other public entities.
  10. Participants will gain a working knowledge of the contracting process between CountyBoards and housing corporations and the duties and obligations of each entity.

11. Participants will gain an basic understanding of the variety of residential

housing and service choices available to persons served and how each is

accessed and funded.

III.Family Support Programs

a.Contracts

b.Equipment and Other Purchases

c.Family Resource Program

d.Home Modifications

e.Respite Care

f.Self Determination

Goal:Participants will gain a working knowledge of what is required of Boards relative to the implementation of Family Support Programs.

Outcomes:

  1. Participants will know what the Board’s choices are relative to the use of the subsidies, particularly around waiver match.
  2. Participants will understand what services and supports are funded with this program.
  3. Participants will understand what the ODMRDD parameters are with respect to the funding.

IV.Adult Services

a.Community Work Integration

b.Enclaves

c.Day Habilitation

d.Level One Waiver

e.Non-Profit Boards

f.Senior Services

g.Sheltered Work Centers

Goal:Participants will gain a working knowledge of what is required of Boards relative to the implementation of Adult Service Programs.

Outcomes:

  1. Each participant will spend time with the CEO of at least one county board and one private day habilitation program providers.
  2. Participants will gain knowledge with respect to the various needs provided for under adult services including sheltered work centers; work enclaves; community employment; retirement services; and a variety of other ancillary and support services.
  3. Participants will gain an understanding of how the funding of these services are related to ODMRDD subsidies and to Level One Waivers.
  4. Participants will gain an understanding of the relationship of the County MRDD Board to affiliated not for profit adults services boards and private providers, particularly around the concept of freedom of choice of provider.
  5. Participants will gain an understanding of the impact of Medicaid Waivers

on the funding of adult services and the concept of freedom of choice of

provider.

V.Transportation

a.Bus Purchase/Leasing/Contracting

b.Routing

c.Rules and Regulations

d.Vehicle Maintenance

e.Persons Served Travel Training

f.CDLs

g.State Highway Patrol Inspections

h.Level One Waiver

Goal:Participants will gain a working knowledge of what is required of Boards relative to the implementation of Transportation Services.

Outcomes:

  1. Participants will gain knowledge relative to what is mandated and is not

mandated relative to transportation.

  1. Participants will gain an understanding of the variety of needs relative to

transporting persons served and the boards role in meeting those needs.

  1. Participants will gain an understanding of the legal requirements relative

to the operation of board vehicles, particularly related to school

transportation and to the requirements for drivers around the Commercial

Driver’s License (CDL).

  1. Participants will gain an understanding of what goes into the

maintenance of a Board operated fleet.

  1. Participants will also gain an understanding of the issues surrounding

privatization as it relates to transportation and as well as the concept of

freedom of choice of provider.

  1. Participants will gain an understanding of the impact of Medicaid Waivers

on the funding of transportation and the concept of freedom of choice of provider.

VI.Children’s Services

a.Local Collaborative Groups

b.Early Intervention & IFSP’s

c.IEP’s

d.Public School Responsibilities

e.Preschool and School Age Services

Goal:Participants will gain a working knowledge of what is required of Boards relative to the implementation of Early Intervention and School Age Programs.

Outcomes:

  1. Participants will gain knowledge relative to the variety of EI and School age programs provided by countyMRDD Boards across the state.
  2. Participants will gain a better understanding of local community agencies, schools, and resources and how to effectively work together.
  3. Participants will gain an understanding of what is legally required of schools and Boards relative to the provision of school age services.
  4. Participants will gain an understanding of the issues and concerns relative to county operated school programs.
  5. Participants will be able to practice and develop skills necessary to

write a working planning document in collaboration with the community,