Senior School Finance Officer

Senior School Finance Officer

Holy Spirit Primary, St Clair

Permanent part- time position 60 hours per fortnight

Essential Criteria

·  Support of Catholic ethos

·  Experience in managing financial systems and functions

·  High level financial administrative and office management skills

·  Experience in liaising with a range of organisational and government services

·  Knowledge of financial issues and requirements

·  Proven experience in working productively within a team environment

·  High level interpersonal and communication skills

·  Relevant financial qualifications (eg. Certificate III)

Desirable Criteria

·  Experience in a school

Salary and Conditions:

The salary is Level 6 ($33.13 per hour) of the School Support Staff (Archdiocese of Sydney, and Dioceses of Broken Bay and Parramatta) Enterprise Agreement (2011). Superannuation and leave loading will be in addition to the basic salary. Salary packaging options are available.

Referees

Applicants must provide names of three (3) referees, one of whom must be a current employer, from whom confidential reports may be obtained.

Applications:

Written applications, including a comprehensive Curriculum Vitae addressing the criteria, are to be sent to the HR Officer, Staff Services, Catholic Education, by email to by: 16 June 2015.

General Application Form
(to be attached with Resume and other Documents)

Position Applied for

Name

Title______

Surname ______

Preferred Name______

Christian Names ______

Former Name (If Applicable) ______

Address

Home Address
______
______
______Postcode ______ / Address for Correspondence
______
______
______Postcode______

Phone & Email

Private ______Business ______Mobile______

Email______

How did you find out about this position?

Please complete and return with you application and a full resume to:

Human Resources Officer

Catholic Education Diocese of Parramatta

Locked Bag 4 North Parramatta NSW 1750

Email:

Privacy requirements – employment collection notice

Available at: http://www.parra.catholic.edu.au/policy-central

1. When you apply for this position you will provide CEDP (through our schools, Catholic Early Learning Centres

(CELCs), Catholic Out of School Hours Care services (COSHCs) and offices) with personal information.

2. If you provide us with personal information, for example your name and address or information contained on your resume, we will collect the information in order to assess your application. We may keep this information on file if your application is unsuccessful in case another position becomes available.

3. Our Privacy- Statement sets out how you may access and seek correction of your personal information that we hold about you if you are unsuccessful for the position. However, there may be occasions when access is denied. Such occasions would include where access would have an unreasonable impact on the privacy of others. Our Privacy - Statement also sets out how you may complain about a breach of privacy and how we will deal with such a complaint. Our Privacy- Statement is available at: http://www.parra.catholic.edu.aulprivacy.

4. We may disclose this kind of information to the following types of organisations: the Catholic Education Commission of NSW and the Catholic Commission for Employment Relations. We will also disclose this information with your consent or as required or authorised by law.

5. We are required to conduct a criminal record check and collect information regarding whether you are or have been the subject of an Apprehended Violence Order and certain criminal offences under Child Protection laws. We may also elect to collect personal information about you in accordance with these laws.

6. We may use service providers who provide certain services to us and our staff and students including data storage and contemporary online teaching tools. We may provide your personal information to such service providers in connection with the provision of these services. Our service providers may store, or process, data outside Australia, including in the United States, Singapore, Ireland and possibly other countries. We endeavour to find where these providers store their data and update this collection notice as such information becomes available to us. In addition, our email service provider may store and process emails in the United States or in any other country utilised by Google.

7. If you provide us with the personal information of others, we encourage you to inform them that you are disclosing that information to us and why, that they can access that information if they wish and that we do not usually disclose the information to third parties.

8. You may obtain further information from the following:

• For our schools: the school principal

• For our CELCs: the CELC director

• For our COSHCs: the COSHC supervisor

• For our offices: Privacy Officer:

Catholic Education Diocese of Parramatta

Locked Bag 4

North Parramatta NSW 1750

T: 9840 5600.

How to Apply

Applicant information

1.  Address your formal letter of application to:

Mr Gregory B. Whitby - Executive Director of Schools

2.  Supply resume, including Academic Record and employment details

3.  Supply response to each essential position requirement criterion

4.  Supply details of three (3) referees (numbers and email address), including current employer, from whom confidential reports may be obtained. Please note referees will only be contacted if preferred applicant.

5.  All application materials to be received by close of business on the due date

6.  Send all application materials by email to:

Human Resources Officer

Catholic Education Office

INFORMATION FOR APPLICANTS

The Catholic Education Office (CEO) Diocese of Parramatta invites appropriately qualified and experienced applicants who are committed to the ethos of Catholic Schools to apply for advertised positions.

The CEO is committed to the principles of merit selection ie selecting the best person for the job and to the core values of the system vision statement, ‘to be open, inclusive and just’.

To assist in selecting the right person based on skills, knowledge and experience, it is important that your application provides all relevant details. Please consider the following information when preparing your application.

Please note: this information is to be read in conjunction with specific documents that apply to every advertised position. They can be found on our website www.parra.catholic.edu.au or by calling the contact person named in the advertisement.

PREPARING YOUR APPLICATION

A selection committee decides who is to be interviewed based on the information that you present in your application.

It is very important that your application is clear and concise, and indicates how your knowledge, skills, experience and relevant work history (paid or unpaid) support your application.

So when applying for a position always include:

1.  a completed application form,

2.  a brief resume detailing your employment history, education and qualifications, and

3.  details of how you meet the individual essential and desirable criteria as stated in the “Position Criteria” document. For example:

Essential Criteria:

Demonstrated ability to deal with staff at all levels of the organisation.

Response:

In my current role, I not only deal with peers providing policy and procedural advice, I also provide financial information and advice to senior staff within my Division, including the General Manager and Director.

LODGING YOUR APPLICATION

The advertisement will state where to forward your written or electronic application, and the date by which it is to be received.

Your application will be acknowledged in writing as soon as it is received.

SHORTLISTING

Approximately one week after the closing date a selection panel of a least three members will shortlist the applications, inviting for interview the applicants who best meet all the selection criteria.

Applicants who aren’t invited for interview will receive a letter notifying them that they are unsuccessful.

INTERVIEW

If you are being invited for interview you will receive a phone call advising you of the time and location. Interview questions are based on the selection criteria and the key accountabilities so be prepared to give examples of your work experience, skills and knowledge, and how these relate to the position you are applying for.

REFEREES

After the interviews are conducted referees will be contacted on the applicant(s) the panel deems most meritorious, so include at least three work referees – ideally from your current employer or supervisor, or the most recent ones.

DECISION

Following the referee checks the selection panel will make a final recommendation on whom to appoint based on the merit of the written application, the performance at interview and the referees’ comments. This is forwarded to the Executive Director of Schools for approval.

Once approved, the successful applicant will be telephoned and a verbal offer made, with a written Letter of Appointment to follow. Unsuccessful applicants are notified by mail.

CHILD PROTECTION

Successful applicant(s) will be subject to the requirements of current NSW child protection legislation. For further information on the legislation visit the website www.newcheck.kids.nsw.gov.au . Specific Parramatta Catholic Education requirements will be advised at interview.

CATHOLIC EDUCATION

DIOCESE OF PARRAMATTA

ROLE DESCRIPTION

POSITION TITLE
Level 6 School Support Officer / CURRENT POSITION HOLDER
SERVICE AREA
School / EMPLOYED UNDER
School Support Staff Enterprise Agreement
REPORTS TO
School Principal / DATE LAST UPDATED
February 2013

CONTEXT

This is a position of support services for parents, staff and school. This position reports to the principal whilst working as part of the administrative team. The major functions of the role reflect the mission statement of service within the school community.

ACCOUNTABILITIES

This position supports the system strategic intents of improving learning outcomes for all students and promoting a professional and rewarding working life for teachers.

·  To provide high level assistance to the school executive of the school as well as leadership

·  Supervision of the administrative team

·  To provide assistance to the principal in the financial management of the school.

REQUIREMENTS FOR THE ROLE

·  Support of Catholic ethos

·  Experience in managing financial systems and functions

·  High level financial administrative and office management skills

·  Experience in liaising with a range of organizational and government services

·  Knowledge of financial issues and requirements

·  Proven experience in working productively within a team environment

·  High level interpersonal and communication skills

·  Relevant financial qualifications (e.g. Certificate III)

FUNCTIONS

·  Foster Gospel values and act according to Catholic ethos

·  Managing all financial matters related to school

·  Maintaining financial records of the school on the in-house financial system in accordance with policies and procedures

·  Ensuring all information is ready for school audit and documentation updated

·  Maintaining the Chart of Accounts and Assets Register

·  Maintaining and monitoring the annual school budget in consultation with the principal, and including term printouts to KLA co-ordinators

·  Providing the principal and/or CEO with financial reports and records as required, and maintaining appropriate financial records

·  Maintaining & developing office policies and procedures

·  Supervising the operation of the school office, planning and allocating duties

·  Maintain an effective presentation of the school office environment

·  Overseeing quality control of documents and school publications

·  Manage the staff appraisal process in conjunction with the principal

·  Co-ordinate professional development in conjunction with the principal

·  Maintain scheduling and records for support staff

·  Maintaining the school calendar, and assist in organizing whole school events

·  Maintain knowledge and understanding of the system of schools priorities and strategic intent

·  Undertake development and review processes

·  Complete other duties as required by the School Principal and the Executive Director of Schools

SUPERVISOR
DATE

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