GradeQuick Basics

Entering GradeQuick

  1. Go to Start, Scott Apps, Management, GradeQuick Scott NEW
  2. Enter your user name (your network login without the .staff)
  1. Press OK

Entering your Class List

  1. Click into the area just to the right of the number 1 to begin entering names for your class. You may get the message, following message, click Yes if you do:
  1. Type in the name of your first student.
  2. Press Enter to “lock in” the name and move to the next student.

Entering Assignments

  1. Click to the right of the ID box.
  2. When the following box pops up click Yes:
  1. Enter the following:
  2. Name-A one word name for the assignment (called a test in GradeQuick)
  3. Long Name-A longer description for the assignment/test.
  4. Term-Will be automatically assigned unless you need to change it (say you were entering grades from a previous term).
  5. Category-In case you’d like to group (e.g. test, exam, quiz).
  6. Date-Will be automatically assigned unless you need to change it.
  7. Possible-Total Number of Points Possible

Entering Class and Student Information

  1. Student Information can be set by clicking on the Student Information button and entering any of the following fields (scroll down for more):

  1. This information will be used on the reports if filled in, or can be used for your own information. Press OK when you have finished.
  2. Class Information can be set by going to Edit, Class Information. Some of this information (such as Class and Teacher Name) is necessary for the report card print out.

Setting the Grading Scale

  1. Under Grading, select Set Grading Scale to fill in the percentages that you’d like for your grades. This will allow you score to calculate automatically when you enter in points earned and points possible in the grade book.

  1. If you would rather type in grades (instead of the points from the system that you set up in step one), you need to do the additional step of setting up the Grade Symbols. Click on Grading and then Set Grading Symbols to open this box:

  1. Once the Grading Symbols are set you can enter the desired percent by typing in the Symbol that you set up right into the grade book.

Password Protecting Your Grade Book Files

  1. You may want to password protect this file if you are concerned about others accessing the grade book.
  2. Click Options, Password, Set Password. Enter the password you select to protect your file.

  1. GradeQuick will ask you to enter the password a second time and after that you will need to enter the password whenever you attempt to access the file.

Saving your Grade Book

  1. Select File, Save.
  2. Enter the name that you wish to call the grade book. It is a good idea to include the subject name in the file name. The files will display in alphabetical order, so you may want to take that into account when naming. Be certain if you see the .GBK on the end of the file name that you leave it there!

  1. Click Save.
  2. Your file will be saved into your folder on the server which is in a directory that only teachers can access.
  3. You will be able to open files by clicking File, Open and then selecting the file from your folder.

Making a New File and Re-Using Information

  1. In order to keep track of multiple subjects (Reading, Math, Science, etc.) you will need multiple grade book files.
  2. Create a new grade book file by going to File and selecting New.
  3. This message will appear on the screen:
  1. Since we are working in stand-alone mode, select No. Sometime in the future, if your school moves into server mode, you may use the Yes and then enter a pin # to access your student list.
  2. Begin using your new grade book.
  3. If you open all of your grade books and you’d like to switch between them, click on the name under the Window menu to display the one you’d like to see.
  4. If you’d like to copy your class list(and other information), use the Grade book to Grade book copy feature.
  5. Click on Edit and select Grade book to Grade book Copy. The following box will appear. Click on the grade book that has your class list from the left screen. Click on the grade book that needs your class list from the center of the screen. Click on Student Roster form the right side of the screen. You may choose from the options at the lower left of the screen. Press OK.
  1. Select Yes.
  1. Select the Students you wish to include (or click Select All). Press OK.

Entering Attendance

  1. The first time that you want to do attendance, you need to set the first day of class. To do this select Edit, Attendance, Set First Day of Class. Follow the directions on the screen to enter the first day of class and to select whether to do a.m. and p.m. attendance separately. Press OK.
  1. Enter the start of each school term and press OK.
  1. Click the Attendance button.
  1. Use the drop down boxes to enter Present, (T)ardy or (A)bsent.
  • Note that only days in white are available for attendance taking (the school year is pre-set for you).
  • Also note that “Present” is entered even if you do not select it, so you only have to enter information for students that are absent or tardy.
  1. To print a daily report of attendance, select Reports, Attendance, Daily Attendance and click the printer icon, select your printer and press OK.

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